CVG_Global_Logistics_Park_-_Enabling_Work_Design_Services_(Addendum_#2_Revision).pdf

REQUEST FOR QUALIFICATION

25-029-RFQ

CVG GLOBAL LOGISTICS PARK - ENABLING WORK DESIGN

SERVICES

ATTENTION: This is not an order. Read all instructions, terms, and conditions carefully.

IMPORTANT: Proposals must be received no later than 2:00 pm Eastern Time (ET) on

Thursday, July 3, 2025.

RFP# 25-029-RFQ DATE ISSUED: May 29, 2025

By participating in this solicitation, you, on behalf of the Vendor, understand and agree that all plans, drawings, maps, specifications, documents, or similar information included in this solicitation (“Protected Information”) may only be used by Vendor for the purpose of this solicitation and no other purpose. Without the written permission of KCAB, Vendor must not reproduce, copy, duplicate, or disclose the Protected Information by any means, except to employees and agents who have a “need to know” for the purpose of this solicitation. All employees and agents of Vendor are bound by these provisions, and Vendor shall inform those employees and agents of these terms. If Protected

Information becomes available to third parties Vendor is responsible for third party compliance with these terms. Vendor shall indemnify and hold KCAB harmless from any liabilities or damages resulting from the unauthorized use or disclosure of Protected Information.

All Protected Information in any form remains the sole property of KCAB. At the request of KCAB Vendor agrees to immediately return Protected Information to KCAB. All

Protected Information in any form must be destroyed upon completion of the purpose above. KCAB has all rights and remedies available by law and equity to enforce these provisions, specifically including injunctive relief to prevent unauthorized use of the Protected Information.

Table Of Contents

1. GENERAL INFORMATION & SUBMITTAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

1.2. SCHEDULE OF EVENTS

1.3. BACKGROUND

1.4. SUBMISSION OF SOQS

1.5. RFQ QUESTIONS

1.6. ADDENDA

1.7. SCOPE OF SERVICES

1.8. DISADVANTAGED BUSINESS ENTERPRISE POLICY

1.9. KENTUCKY OPEN RECORDS ACT

1.10. EVALUATION CRITERIA

1.11. ACCEPTANCE PERIOD

1.12. AWARD

1.13. PERFORMANCE AND PAYMENT

1.14. BADGES AND KEYS

1.15. RECORDS/FINANCIALS

1.16. GRATUITIES AND KICKBACKS

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

1.18. RFQ CONDITIONS AND PROVISIONS

2. VENDOR QUESTIONNAIRE

2.1. VENDOR QUESTIONNAIRE

2.2. ATTACHMENTS

Attachments:

A - CVG Cargo - Conceptual Planning

B - North Cargo Feasibility Study_Overview Graphics_DRAFT

C - 25-029-RFQ Ad

D - 25-029-RFQ Proposed Agreement

E - 25-029-RFQ Exhibits

1. GENERAL INFORMATION & SUBMITTAL INSTRUCTIONS

1.1. NOTICE TO BIDDERS

The Kenton County Airport Board (“KCAB”) will receive proposals for CVG Global Logistics Park -

Enabling Work Design Services at the Cincinnati/Northern Kentucky Int’l Airport (“CVG”). Proposals must be received by Thursday, July 3, 2025 at 2:00 pm. No proposals will be accepted after that time unless such date or time is extended pursuant to an addendum issued by KCAB.

A pre-proposal meeting and site visit will be held on Thursday, June 5, 2025 at 10:00 am at

CVG Centre, 77 Comair Blvd., Erlanger, KY 41018. Please RSVP by May 14, 2025 through

KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select Invitation

25-029-RFQ and provide the name of the person(s) attending. See Attachments for RSVP instructions. NOTE: Although attendance at the pre-proposal meeting is not limited, the subsequent walkthrough is limited to a maximum of two (2) persons per company.

KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

In accordance with 49 CFR Part 26, bidders shall use good faith efforts to include DBE participation.

Bidders must comply with Executive Order 11246-Affirmative Action and Equal Employment

Opportunities; and must adhere to the provisions of: 49 CFR Part 30 – Foreign Trade Restrictions; 49

USC 50101 - Buy American Preference; the Davis-Bacon Requirements; 49 CFR Part 29 –

Certification Regarding Debarment and Suspension; 41 CFR § 60-1.8 – Nonsegregated Facilities

Requirement; drug-free workplace requirements, and all other federal grant requirements included within the Bidding and Contract Documents.

KCAB in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42

U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin (including limited

English proficiency), creed, sex (including sexual orientation and gender identity), age, or disability in consideration for an award.

The Owner reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to

KCAB.

KENTON COUNTY AIRPORT BOARD

Lawrence J. Krauter, Chief Executive Officer

CINCINNATI/NORTHERN KENTUCKY INTERNATIONAL AIRPORT

Hebron, Kentucky 41048

1.2. SCHEDULE OF EVENTS

https://procurement.opengov.com/portal/cvgairport

Release Project Date: May 29, 2025

Pre-Proposal Meeting and Site Visit

(Non-Mandatory):

June 5, 2025, 10:00am

CVG Centre, 77 Comair Blvd., Erlanger, KY 41018

Deadline For Questions To Be

Submitted:

June 23, 2025, 11:59pm

Answers To Questions Issued: June 26, 2025, 11:59pm

Proposals Due: July 3, 2025, 2:00pm

Interviews: July 23, 2025 and July 24, 2025

Anticipated Board Approval: September 15, 2025

Anticipated Contract Implementation: October 1, 2025

KCAB reserves the right to modify or alter the schedule of events to such extent as may be beneficial to KCAB.

PRE-SUBMITTAL MEETING

To facilitate a comprehensive understanding of the scope of services and expectations for the CVG

Global Logistics Park - Enabling Work Design Services, a pre-submittal meeting and site visit will be held on Thursday, June 5, 2025 at 10:00 am, at CVG Centre, 77 Comair Blvd., Erlanger, KY 41018.

During the pre-submittal meeting, KCAB staff will provide an overview of the scope of services and expectations of the project and will address questions. The meeting will also provide an opportunity for prospective prime and sub-consulting firms to network. Attendance at the meeting is STRONGLY encouraged.

1.3. BACKGROUND

Several studies of the Global Logistics Park (North Cargo Area) provided KCAB leadership with potential designs for expanding air cargo support facilities on this site on the CVG Campus. Additional analysis is needed to determine what enabling projects are needed to accommodate future air cargo buildings and support facilities. Enabling project designs will identify the needs for air cargo facilities supporting four types of carrier activity; integrated express (FedEx, UPS, etc.), freighters (Silkway, CargoLux, etc.), freight forwarders, and passenger airline "belly" cargo.

Any contract awarded as a result of this RFQ is non-exclusive and KCAB reserves the right to issue individual procurement solicitations for the services listed in this RFQ for these and/or any other projects.

For purposes of this RFQ, KCAB considers the engineering or planning firm the lead firm. As a result, the engineering or planning firm will be the party named in the contract. Since this RFQ is intended for federally eligible funding sources, the original team will be required to perform all projects under these funding sources. Following the contract award, the use of any subcontractor other than the teaming partners identified in the proposal response must have the prior approval of KCAB before any work is performed.

1.4. SUBMISSION OF SOQS

Responses to this RFQ must be submitted electronically through KCAB’s online bidding system which can be accessed at https://procurement.opengov.com/portal/cvgairport. Select the project titled CVG

Global Logistics Park - Enabling Work Design Services (Invitation #25-029-RFQ) and follow the instructions for submittal. The completed and signed proposal (together with all required attachments) must be transmitted and received through OpenGov no later than Thursday, July 3, 2025 at 2:00 pm

Eastern Time (ET). Proposers should allow for sufficient time to upload and transmit all required information. Proposer is solely responsible to ensure its submission is transmitted prior to the due date and time. KCAB will not accept submissions after the due date and time and is not responsible for any error in transmission including but not limited to power outage, internet connectivity, unauthorized access, etc.

Individual submittals will not be read in public or available for public inspection until after an award determination has been made.

1.5. RFQ QUESTIONS

KCAB is not bound by, and proposers may not request or rely on any oral interpretation or clarification of this RFQ. Therefore any questions regarding this RFQ are encouraged and should be submitted electronically using the Question and Answer tab of this RFQ on KCAB’s online bidding system, which can be accessed at https://procurement.opengov.com/portal/cvgairport.

Questions received on or before the Deadline to Submit Questions in the Schedule of Events will be posted on the Question and Answer tab of this RFQ on the bidding system per the Schedule of

Events. Answers to questions from any proposer will be available to all proposers.

All communications regarding this solicitation must only be through the Questions and

Answers section of the RFQ or through the Contract and Procurement Administration

Department. No communication is to be directed to any other KCAB personnel unless otherwise instructed by the Contract and Procurement Administration Department. Failure to comply may result in the disqualification of proposer’s submittal.

1.6. ADDENDA

In the event it becomes necessary to revise, change, modify or cancel this RFQ or to provide additional information, addenda will be issued to all recipients of this RFQ.

1.7. SCOPE OF SERVICES

1.7.1. Scope of Work

MATERIALS FOR RFQ – CVG Global Logistics Park - Enabling Work Design Project

BACKGROUND

The Kenton County Airport Board (“KCAB”) will receive Statements of Qualifications (SOQ) for a consultant to perform Civil Site Design Services for a future Global Logistics Park (GLP) complex, at the Cincinnati/Northern Kentucky International Airport (“CVG”).

Several studies of the Global Logistics Park (North Cargo Area) provided KCAB leadership with potential designs for expanding air cargo support facilities on this site on the CVG Campus. Additional analysis is needed to determine what enabling projects are needed to accommodate future air cargo buildings and support facilities. Enabling project designs will identify the needs for air cargo facilities supporting four types of carrier activity; integrated express (FedEx), freighters (Silkway, CargoLux, etc.), freight forwarders, and passenger airline "belly" cargo. (See Exhibit 1).

Exhibit 1 - CVG Global Logistics Park ~ 80 Acres

Source: CVGAA, NearMap

Design of enabling projects within the GLP will prioritize specific improvements needed to accommodate air cargo facility development. Enabling work will include analysis of grading, roadway corridors, utility corridors and connectivity, storm drains, vehicle parking, and aircraft parking. Incorporating analysis from the utilities master plan is warranted since this area was originally developed in the 1950s, 60s and 70s. Six aging air cargo and postal buildings have been demolitioned in this site and vacant lots are now available for future cargo development. Additionally, four rental car buildings have been demolished, making additional space for cargo facilities. Relocating structures to make room for cargo buildings, such as the CVG Sign Shop, as well as parking areas, such as the Cell Phone Lot, will be included in the analysis. In addition, critical aircraft apron space along the flight line between the new F&F building northward to the CVG North ARFF building requires further study to identify optimal locations for air cargo buildings.

Based on recent market assessments and planning initiatives, KCAB has developed a multi-phase approach to adding air cargo facility space on the airport, specifically on the area known as the GLP. This approach is comprised of:

A. Development of an on-airport air cargo building complex on KCAB owned land with connectivity to CVG aeronautical system (airside) as well as land-side, air cargo related support facilities.

B. Development of cargo aircraft hard-stands

C. Development of supporting taxi-lanes and vehicle service roads (VSR).

D. Analyze the Delta Air Lines Cargo building for maintaining current cargo activity versus complete demolition, partial demolition, or re-purpose.

E. Analyze the feasibility of hydrant fueling on the existing and future planned apron area of the Global Logistics Park

SCOPE OF SERVICES

KCAB is soliciting SOQs from qualified firms to design up to the 30% level of effort the GLP with aircraft apron, taxi-lanes, cargo building(s) area, utilities connectivity, demolition of the CVG Sign Shop, demolition of rental car support buildings, and the design of support facilities such as air cargo related parking areas, hydrant fueling, lighting, and roadways. The GLP site is divided into three phases and are illustrated in the conceptual drawings below.

Design is to be based on Parcels 1 and 2, as shown in Exhibit 2, which includes Loomis Road improvements as well as analysis of the Delta Air Lines Cargo Building. The design is to also include a new North Area apron connecting to Taxiway E, Vehicle Service Roads and employee and truck parking. Parcel 2 will be noted as land use and access roads reserved for future air cargo (freight forwarder) or related support activities.

Exhibit 2 - CVG Global Logistics Park Overview, Development Sites

Source: Landrum and Brown, Cargo and Logistics Conceptual Planning 2014, CVGAA

Development Goals

A. Design to the 30% level of detail a GLP complex that provides grading analysis for facility development, taxiway connectivity, aircraft apron parking, a suitable air cargo building(s) construction site, automobile and truck parking, hydrant aircraft fueling, roadway access and utility rights-of-way.

B. Design the GLP site that fully considers security, safety, and service.

C. Design to accommodate the operating needs of future tenants in a cost effective, efficient environment.

D. Design the GLP site to meet KCAB sustainability goals.

E. Analyze and identify best use of the Delta Air Lines-Air Cargo Building, including consideration of demolishing the structure (all or in part.)

CVG Global Logistics Park - Enabling Work ~ 30% Design

Provide a 30% design for two sites (the first being the Parcel 1 Site and the second being the Parcel 2 Site) including all infrastructure, utilities, taxiway design, siting proxy-air cargo buildings, and construction project prioritization, so that air cargo partners can have an investment-ready site.

Provide access design for roadways to both sites; provide taxilane/apron access design to Parcel 1. Project tasks are to include:

• Geotechnical Investigation – Geotechnical research for roads, apron, building foundation and stormwater drainage are to be included in the 30% design.

• Roadway Access Design

• Drainage Design

• Cut and Fill Design including fill source and logistics

• Wastewater System Design,

• Broadband/Internet System Design

• Electric & Gas System Design

• Site Mass Grading Plan

• Taxiway E Connector Design

• Environmental Compliance

• Preservation of select existing buildings and/or repurposing buildings

• Construction Cost Estimate

• Design of hydrant fueling system to support air cargo aircraft. Include cost estimate.

Project Details

Topography – Parcel 1 includes aircraft apron on the west at an elevation of 860 feet. The elevation overall declines toward the east, descending approximately 20 feet to the western edge of Loomis Road. (See Exhibit 3). If the aircraft apron were to have an eastward extension to Loomis Road, significant amount of fill will be required. This design may also require a retaining wall parallel to Loomis Road. (See Exhibit 4.)

Exhibit 3 – Parcel 1 Aircraft Apron Extension to East

Source: CVGAA, Google Earth

Exhibit 4 – Parcel 1 Aircraft Apron Extension Concept to East up to Loomis Road Corridor

Parcel 2 is comprised of vacant rental car service centers (National, Enterprise and Budget buildings demolished in 2024), as well as two occupied service centers (Avis and Hertz). The Parcel 2 site slopes downhill to the north. Both Parcels 1 and 2 are in the Elijah Creek drainage basin.

Existing Structures – Parcel 1 has three existing buildings. Four acres of property is being leased by F&F LLC and is currently under construction. The F&F building is an 80,000 square-foot cargo facility with airside access to handle current and future general air freight needs. The facility will include cargo processing space, associated mezzanine offices, and a minimum of 18 truck docks. The site is expected to be complete in early 2025. In 2019, AeroTerm completed construction of a 50,400-square-foot, airside cargo facility at CVG (Exhibit 5). The building, with a 24′-0″ clear height, accommodates cargo, ground support equipment and other terminal support users, such as flight kitchens and commissaries. FedEx Express occupies the greatest amount of space. AeroTerm has the option to expand by 120,000 square feet to the north in future phases.

This facility has an adjacent apron of 120 feet in depth capable of accommodating five Boeing 747-8 aircraft.

This facility makes up the first phase in the ultimate development of an air cargo campus in the north cargo area. The current apron area does not have hydrant fueling systems.

Exhibit 5 – AeroTerm Building at CVG

Source: CVGAA

CVG Sign Shop is located along the flight line in a 13,000 square foot structure. This building was built in 1976 and originally served as CVG’s Air Rescue Fire Fighting (ARFF) facility. KCAB staff are considering relocating the Sign Shop (Exhibit 6) to a new location to allow for demolition of the existing structure to make room for future air cargo activity.

Exhibit 6 – CVG Sign Shop

Parcel 2 has two remaining rental car tenants, Avis and Hertz, which have several buildings and canopies. These facilities will be relocated to a new rental car maintenance complex located on Loomis Road to the west across from the ValuPark lot. It is important to point out that KCAB will be using the northern portion of Parcel 2 as a construction lay-down area and worker parking area from 2025 to 2030 as part of the Terminal Modernization Program.

Demolitions – Four Cargo Buildings were demolished in 2014 to prepare the site for air cargo facilities. The original KCAB Cargo Building (American Airlines and TWA cargo building), built in 1947, was demolitioned in 2022 and is the site for the new F&F Air Cargo Building. The Emery Building, PanCo building and a decommissioned USPS building were also demolitioned in 2022.

Delta Air Lines Air Cargo Building - The Delta Air Cargo Building (#27 on the Master Plan) is located northeast of the passenger terminal area, just west of the Runway 18L runway protection zone (Exhibit 7). It is not located within the GLP. The building currently supports Delta Air Lines cargo operations and is approximately 103,000 square feet. It was constructed in 1989. Three additions were made to the original building over a 10-year period. One addition was an in-fill project to connect two buildings. This design resulted in an unconventional floor plan for an air cargo building. Delta’s ownership ends at the end of 2025 at which point the building becomes KCAB ownership.

Exhibit 7 – Delta Air Lines Air Cargo Building

The above services fit within one of the five general project life cycle phases which are generally described below to assist proposers in better understanding KCAB’s expectation of work by phase for each project assigned.

1. Preliminary Phase: This phase involves those activities required for defining the scope of a project and establishing preliminary requirements, including but not limited to the following: feasibility studies, project phasing, procurement, perform necessary surveys, geotechnical investigations, field investigations, architectural/engineering studies for design considerations, perform condition assessments, grant administration assistance, CAD support, and realistic cost estimates. The goal of this phase will be to provide KCAB with options that balance operational impact, construction schedule, cost, and design life.

Consultant may be asked to prepare multiple options, schedules and costs, including lifecycle costs for the different options and will be required to participate in at least 4 scoping sessions.

2. Design Phase: This phase includes all activities required to undertake and accomplish a full and complete project design consistent with all applicable code, regulations and specifications, including but not limited to the following: attend and conduct design meetings with KCAB and applicable stakeholders to obtain information and coordinate or resolve design issues, and prepare detailed plans and specifications, cost estimates, construction phasing and schedules.

Consultant must include 3 robust design review sessions with CVG stakeholders. In addition, the

Consultant must obtain criteria required for funding such as “passenger areas” and include a detailed plan for mapping square footages.

A quality control program is required to be in place for the duration of the design and construction.

Consultant must provide its quality control program for approval prior to beginning the design. Quality control reports must be submitted with each milestone submittal.

2a. Environmental Phase: The Consultant must provide KCAB all applicable environmental project information for KCAB to complete applicable environmental documents and coordination. At the option of KCAB, the Consultant may be required to submit and coordinate the environmental documentation with the FAA and any other applicable agencies.

3. Bidding Phase: This phase includes activities including preparation of Consultant’s probable construction cost, attend and present at the pre-bid meeting, answer all requests for information

(RFI’s) from prospective bidders, prepare addenda, evaluate bids, and provide a cost analysis/comparison as part of the written recommendation regarding the award of the bid.

4. Construction Phase: This phase includes all basic services required after the award of a construction contract, including attending and conducting the pre-construction conference, review and approve contractor submittals including shop drawings, inspect the work in progress for adherence to the project documents, prepare daily inspection reports, review contractors’ pay requests recommending payment, track Disadvantage Business Enterprise participation, prepare change orders and/or supplemental agreements, conduct quality assurance testing, observe and review performance tests required by the specifications, conduct final inspections, and prepare punch lists.

5. Close-out Phase: This phase includes the preparation of final record drawings. Record drawing submittals must include electronic CAD files in accordance with KCAB CAD standards and a PDF of the record drawing set. Consultant will be responsible for preparing and providing the Asset

Commissioning Data Tables (to be provided by KCAB) for all assets being commissioned, decommissioned, or modified. These requirements define the overall set of data and information to be collected and provided by the designer/contractor to KCAB as part of all design/construction projects.

Consultant is required to prepare all applicable permits on behalf of KCAB throughout all phases.

KCAB anticipates the use of federal and mixed funding for the projects under this RFQ. The projects may also be accomplished during the course of multiples grants.

Attachment Listing

Attachment A - CVG Cargo - Conceptual Planning Attachment B - North Cargo Feasibility Study_Overview Graphics_DRAFT

1.7.2. Minimum Qualifications

The contractor must meet the following service requirements throughout the duration of the project:

A. Relevant Experience: The prime consultant must have conducted at a minimum of one (1) similar airport cargo facility design/planning project within the past seven (7) years.

B. Project Understanding: The consultant must have extensive knowledge of air cargo facility planning, design and construction at commercial service airports.

C. Business Experience: The prime consultant must have been in business for five (5) or more years.

D. Project Management Experience: The Project Manager nominated for this project must have completed one (1) or more air cargo facility plans/designs/construction within the past seven

(7) years.

1.8. DISADVANTAGED BUSINESS ENTERPRISE POLICY

A. Policy. It is the policy of the United States DOT that Disadvantaged Business Enterprises

(DBE) as defined in 49 CFR Part 26 have the maximum opportunity to participate in the performance of contracts financed in whole or in part with Federal funds. Consequently, the

DBE requirements of 49 CFR Part 26 apply to this Contract.

B. DBE Obligation. The Contractor and its subcontractors, successors and assigns agree to ensure that DBEs, as defined in 49 CFR Part 26, have the maximum opportunity to participate in the performance of contracts and subcontracts financed in whole or in part with Federal funds. In this regard, the Contractor and its subcontractors, successors and assigns must take all necessary and reasonable steps in accordance with 49 CFR Part 26 to ensure that DBEs have the maximum opportunity to compete for and perform contracts. The Contractor, its subcontractors, successors and assigns, must not discriminate on the basis of race, color, national origin, gender, physical disability, or veteran's status in the award and performance of

DOT assisted contracts.

Per 49 CFR Part 26, the Owner has adopted a DBE Program, incorporated by reference, including overall goals applicable to this Contract. Contractor must comply with the requirements of 49 CFR Part 26, regulations of the U.S. Department of Transportation, and the

Owner’s most current DBE Program, including any updates or revisions during the term of the

Contract. The DBE Program Goals and Policies can be found in their entirety here: https://www.cvgairport.com/business/business-opportunities/business-diversity/. These regulations impose goals for DBE participation in applicable projects at the Airport. The Owner encourages Contractor to voluntarily include significant involvement with socially and economically disadvantaged business enterprises in operations under its agreements with the

Owner. Contractor’s failure to carry out these requirements is a material breach which may result in the termination.

C. Contract Assurance (§ 26.13). The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The Contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the Contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate, which may include, but is not limited to:

1. Withholding monthly progress payments;

2. Assessing sanctions;

3. Liquidated damages; and/or

4. Disqualifying the Contractor from future bidding as non-responsible.

D. Prompt Payment (§ 26.29). Contractor agrees to pay each subcontractor under this prime contract for satisfactory performance of its contract no later than thirty (30) days from the receipt of each payment the contractor receives from the Owner. The prime contractor agrees further to return retainage payments to each subcontractor within thirty (30) business days after the subcontractor's work is satisfactorily completed. Any delay or postponement of payment from the above referenced time frame may occur only for good cause following written approval of the Owner. This clause applies to both DBE and non-DBE subcontractors.

E. DBE Contract Goal. The requirements of 49 CFR Part 26, Regulations of the U.S. Department of Transportation, apply to this contract. It is the policy of the Owner to practice nondiscrimination based on race, color, sex, or national origin in the award or performance of this contract. All firms qualifying under this solicitation are encouraged to submit bids/proposals. Award of this contract will be conditioned upon satisfying the requirements of this bid specification. These requirements apply to all bidders/offerors, including those who qualify as a DBE. A DBE contract goal of 0.00 percent has been established for this contract.

The bidder must Subcontractor’s List and Letter of Intent forms for any DBE that bidder chooses to use (submit separate Letter of Intent form for each DBE firm) with its bid including the following information:

1. The name and address of DBE firm(s) that will participate in the contract;

2. A description of the work the DBE firm(s) will perform;

3. The dollar amount of the participation of each DBE firm participating;

4. Written statement from the bidder’s/offeror’s commitment to use a DBE firms listed under

(1) to meet the Owner's project goal; and

5. Written confirmation from the DBE that it is participating in the contract in the kind and amount of work provided in the prime contractor’s commitment.

A list of KYTC Approved DBE Contractors can be found here: https://transportation.ky.gov/Civil-Rights-and-Small-Business-

Development/Pages/Certified-DBE-Directory.aspx

Contractor must provide a copy of all DBE subcontracts. The contractor shall ensure that all subcontracts or agreements with DBEs to supply labor or materials include all required contract provisions and mandate that the subcontractor and all lower tier subcontractors perform in accordance with the provisions of Part 26.

F. Subcontractors List. At the time of submission of its bid or as directed in the Instructions to

Bidders, the Contractor shall submit the name, address, DBE status, age, and gross receipts of all firms bidding or quoting subcontracts on DOT-assisted projects as required by 49 CFR

Part 26. The form in the proposal forms section must be used to report this information. The first line of the "Subcontractor List" form is reserved for the Prime Contractor's information. All other lines are to be completed by the Prime Contractor for every proposed Subcontractor for this project regardless of their DBE status.

G. DBE/SBE Substitution and Termination. The Contractor must utilize the specific DBEs/SBEs listed in the contractor’s solicitation response to perform the work and supply the materials for which each is listed unless the contractor obtains prior written consent of Owner’s DBE Liaison

Officer as provided in 49 CFR Part 26, §26.53(f). Unless this consent is provided, the

Contractor is not entitled to any payment for work or material unless it is performed or supplied by the listed DBE/SBE.

https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx https://transportation.ky.gov/Civil-Rights-and-Small-Business-Development/Pages/Certified-DBE-Directory.aspx

The Contractor must comply with 49 CFR §26.53 and CVG’s DBE Program on Good Faith

Efforts procedural requirements prior to terminating or substituting a DBE/SBE. This includes providing written notification to the DBE or SBE and the Owner’s DBE Liaison Officer and providing the DBE or SBE five days in which to respond to the Contractor’s reasons for the termination. If Owner’s DBE Liaison Officer approves the termination, the Contractor shall make good faith efforts to replace a DBE or SE that is terminated with another certified DBE or

SBE respectively, to the extent needed to meet the contract goal. The Contractor shall obtain

Owner’s prior approval of the substitute DBE/SBE and provide copies of new or amended subcontracts, or documentation of good faith efforts.

1.9. KENTUCKY OPEN RECORDS ACT

Each proposer must specifically identify any portion of its proposal which it deems confidential, or which contains proprietary information, patents, copyrights or trade secrets. Proposer should provide justification of what material should not be disclosed, upon request, by KCAB to a third party. All documents received by KCAB are subject to general inspection under the provisions of Kentucky

Revised Statutes Chapter 61.870 et seq, the “Kentucky Open Records Act”, subject to very narrow exceptions. These statutes may require disclosure of documents a proposer deems confidential. KCAB may otherwise use or disclose the data submitted by each proposer for any purpose, unless such data is so identified as confidential or proprietary by the proposer. The proposer’s opinion of proprietary information is not binding upon KCAB.

1.10. EVALUATION CRITERIA

No. Evaluation Criteria Scoring Method Weight (Points)

1. Key Personnel Qualifications, Relevant

Experience and Availability 0-100 Points 25

(25% of Total)

2. Location: Proximity to/familiarity with the area which the project is located 0-100 Points 5

(5% of Total)

3. Project Approach and Methodology 0-100 Points 30 (30% of Total)

4. Project Schedule 0-100 Points 20 (20% of Total)

5. Qualifications, Experience, and

Technical Competence of Consultant

Team

0-100 Points 20 (20% of Total)

1.11. ACCEPTANCE PERIOD

Proposals in response to this RFQ must indicate it is valid for a period no less than one hundred twenty

(120) days from the closing date.

1.12. AWARD

A. KCAB intends to award a contract or contracts resulting from this solicitation to the responsible proposer(s) whose proposal represents the best value after evaluation in accordance with the criteria included in this RFQ.

B. KCAB reserves the right to waive any informality or irregularity in any proposal or bid guaranty, to reject any or all proposals, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible proposer to such extent as may be beneficial to KCAB.

C. KCAB intends to evaluate proposals and may award a contract without discussions with proposers. Therefore, the proposer’s initial proposal should contain the proposer’s best terms from a cost or price and technical standpoint.

D. KCAB reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit cost or prices offered.

E. KCAB reserves the right to make multiple awards if, after considering the proposals submitted, it is in KCAB’s best interest to do so.

F. The successful proposer will be required to enter into a contract substantially in the form of the contract included under the ATTACHMENTS Tab and incorporated by reference. All proposers are required to note any exception(s) to the attached contract and are required to specifically state the exception(s) and the reason(s) for the exception(s). No exceptions will be recognized to the Government Clauses section of the proposed contract. If no exceptions to the contract are included in the proposer’s response, the proposer is expected to execute the contract in the form set forth herein. Final acceptance of a proposal and contract is contingent upon reaching a mutually satisfactory agreement regarding noted exceptions. If an acceptable and timely agreement is not reached, KCAB reserves the right to disqualify the proposer and to reevaluate the remaining proposals. KCAB reserves the right to refuse to negotiate with a successful proposer on any item not specifically excepted in its submittal.

G. KCAB will have the right, at its sole election, to alter the specifications and/or frequencies of services required and tailor the contract price to said change (increase or decrease).

H. The term of the agreement will be for 1 year.

1.13. PERFORMANCE AND PAYMENT

The successful proposer shall issue an invoice on a monthly basis for work performed along with supporting data. KCAB will pay submitted invoices on a net 30 basis subject to the terms of the attached agreement.

1.14. BADGES AND KEYS

1. Contractor shall badge a sufficient number of employees to satisfactorily complete its obligations under this contract regardless of circumstances. This will require a background check made through a fingerprint process. When determining the number of employees to https://procurement.opengov.com/portal/cvgairport/projects/167864/document?section=1539457 badge, Contractor must consider absent employees due to illness, vacation, employment termination, or other reasons, emergency/on call situations, and supervisors who need access for inspection/supervision visits.

2. Contractor is responsible for the cost of badging. The current fee for identification badges is

$44.00 per badge for the badge, security threat assessment, and for fingerprinting.

3. Contractor shall return all badges upon expiration or termination of the contract whichever is earlier. Additionally, Contractor shall immediately return an employee’s badge when that employee is no longer employed by Contractor. Contractor shall pay $100.00 per badge for each badge not returned within ninety (90) days from the date the Contractor is required to return the badge(s).

4. Contractor is responsible for all keys or badges issued to Contractor’s employees. Such keys or badges may not be duplicated. Contractor shall return any or all keys or access cards to KCAB when requested by KCAB. If the loss of keys or access cards requires changing the combination of locks or changing other access equipment, the cost of such labor and material may be charged to Contractor at the discretion of KCAB. Replacement of lost or damaged keys or badges will be provided at Contractor’s expense. Any fines or civil penalties assessed to KCAB caused by Contractor negligence is the responsibility of Contractor.

5. Badge replacement is at the sole discretion of KCAB. A $100.00 fee will be assessed per lost badge. In the event a Contractor’s employee loses a second badge, the Contractor shall pay

$200.00. If a third badge is lost, the badge will only be renewed with permission of the Airport

Security Coordinator and the Contractor shall pay $300.00.

6. If necessary, KCAB will provide initial supply of keys after receipt of a $500.00 deposit from

Contractor. In the event Contractor loses or duplicates a key(s), KCAB will charge the cost of rekeying the lock(s) of the corresponding area against the $500.00 deposit. Contractor shall be responsible for the full cost of rekeying if Contractor loses or duplicates a key. Any funds remaining of this $500.00 deposit upon termination of the contract will be returned to contractor upon KCAB’s receipt of all keys.

1.15. RECORDS/FINANCIALS

In submitting proposals on any item to be purchased by KCAB, the proposer hereby agrees to make available any and all records, books of account, correspondence, or other information reasonably necessary to enable KCAB or its designated agents to investigate the responsibility of the proposer in terms of its financial status, capacity to produce, sources of supply, performance record in the business or industry, and any other matter reasonably related to the proposer’s probable ability to perform adequately under a contract if it is awarded to the proposer.

1.16. GRATUITIES AND KICKBACKS

It is a breach of ethical standards for any person to offer, give, or agree to give any employee or former employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision, approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing, or in any other advisory capacity in any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter, pertaining to any program requirement or a contract or subcontract, or to any solicitation or proposal therefore.

It is a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf of a subcontractor under a contract to the prime vendor or higher tier subcontractor or any person associated therewith, as an inducement for the award of a subcontract or order.

In the event that any gratuities or kickbacks are offered or tendered to any KCAB employee, the proposal shall be disqualified and shall not be reinstated.

1.17. NON-COLLUSIVE VENDOR CERTIFICATION

By the submission of this proposal, the proposer certifies that:

1. The proposal has been arrived at by the proposer independently and has been submitted without collusion with any other vendor.

2. The contents of the proposal have not been communicated by the proposer, or, to its best knowledge and belief, by any of its employees or agents, to any person not an employee or agent of the proposer or its surety on any bond furnished herewith and will not be communicated to any such person prior to the official opening of the proposal.

3. No proposer may submit more than one proposal for this purchase. It shall be the responsibility of each proposer to obtain the prior written permission of KCAB before proposal opening in every situation in which the proposer, due to corporate association or other affiliation, may be found to be impermissibly associated with another vendor. Failure to observe this requirement could result in all such affiliated proposals being rejected.

1.18. RFQ CONDITIONS AND PROVISIONS

The terms and conditions of this request for qualifications (RFQ) include all general and special conditions as enumerated herein.

All participating proposers agree to comply with all of the conditions, requirements and instructions of this RFQ as stated or implied herein. Any alteration, erasure or interlineation by the proposer in this proposal constitutes cause for rejection by KCAB. Should KCAB omit anything from this RFQ which is necessary to a clear understanding of the work, or should it appear that various instructions are in conflict, then the proposer shall notify the Contract and Procurement Administration Department prior to the deadline for question submissions as per the time and date shown in the Schedule of Events.

Typographical errors in entering quotations on this proposal may result in the disqualification of this proposal.

All proposers are required to complete all information requested in this proposal. Failure to do so may result in the disqualification of proposal.

Unit price for each item must be shown for the unit of measurement indicated. In case of error in extension of prices, the unit price governs.

Each proposer shall fully acquaint and familiarize themselves with the conditions as they exist and the character of the operations to be carried on under the proposed contract and make such investigations as the proposer may see fit so that the proposer shall fully understand the facilities, physical conditions and restrictions associated with the services.

The successful proposer shall comply with all of the specifications, terms and conditions of this RFQ.

KCAB is not liable for any costs incurred by proposer in the preparation of proposals or for any work performed in connection therein.

2. VENDOR QUESTIONNAIRE

2.1. VENDOR QUESTIONNAIRE

1. Minimum Qualifications*

Firms submitting a response must show evidence of qualifications and experience related to successfully performing the requested services on 3 similar projects in the last 10 years. Firms must be qualified to work in the State of Kentucky and must be able to stamp the plans by a licensed professional Architect, Engineer, and/or Surveyor registered in the State of Kentucky.

*Response required

2. Cover Letter (Limit 1 page)*

Include a cover letter which serves to introduce the firm or team and highlights the overall approach philosophy. This should include the name, address, email address, and telephone number of the primary representative(s) to be contacted regarding your response. The letter should be signed by a person who is authorized to negotiate terms, render decisions, and commit the firm/individual resources. The cover letter may not exceed 1 page and does not count toward the page limit.

*Response required

3. Project Approach ( Limit 4 pages)*

Demonstrate a thorough understanding of the process including how your firm or team intends to coordinate the work internally and with KCAB staff. Identify the approach, methods for completing the work, coordination of the team, and issues to consider in the planning and scheduling process. KCAB is looking for a team that can provide options and flexibility in construction scope, schedule, and budget in the separate phases of the project.

*Response required

4. Project Team and Experience (Limit 2 pages)*

Summarize the firm’s or team’s ability to provide the services outlined in the scope of services.

Describe unique complexities of past projects and success at solving the associated challenges.

Discussion coordination methods among team members. Discuss your experience in coordination with FAA and/or other regulatory agencies.

Identify similar projects upon which your team has worked. Specific comparative projects which illustrate your experience may be provided in Appendix A and should include the design fees and construction costs.

Specific references may be provided in Appendix B. References must include full contact information, including name, address, telephone number, e-mail address, and specific project or experience which the individual is requested to refer.

*Response required

5. Staff Experience (Limit 3 Pages)*

Concentrating on the key team members, identify your team’s staff experience with projects similar to those listed. Experience should be more detailed for the past five years. Outline specific work each team member (prime firm’s staff and/or sub-consulting firm) will perform. Include an organization chart that graphically depicts team member assignments, reporting relationship, and the client’s central point of contact. Demonstrate each team member’s experience in performing each major component of the project. Describe past project experience with team members and projects.

Identify the Project Manager and the Assistant Project Manager (if necessary) and key individuals for each major discipline of work and major component. Discuss their abilities and experience. Detailed resumes for key team members may be provided in Appendix C.

The Project Manager and Assistant Project Manager shall have relevant experience in similar design projects. The Project Manager shall be a Registered Professional engineer in the State of Kentucky.

The Project Manager shall incorporate in the design significant coordination, planning, and phasing with Airport Operations, FAA, Field and Facilities Maintenance, and other Airport stakeholders to minimize the impact of the construction on Airport operations.

Provide at least three references from projects the Project Manager and Assistant Project Manager have worked on in the last five years.

*Response required

6. Innovation and Value-Added Services (Limit 1 page)*

Demonstrate innovative practices and approaches, value-added services, or other reasons that differentiate your firm or team which was not addressed in other sections of the SOQ.

*Response required

7. Disadvantaged Business Enterprise (DBE) Letter of Intent**

Please download the below documents, complete, and upload.

• 4A._DBE_Letter_of_Intent_20...

*Response required

8. Subcontractors List (REPLACE WITH CORRECT FILE FROM DBELO)*

Please download the below documents, complete, and upload.

• 4B._Subcontractors_List_-_C...

*Response required…