CUTC Contractor and Visitor Safety In briefing FINAL 03262021.pdf

Camp Umatilla Oregon

Contractor and Visitor Briefing on

Security, Safety, Fire Prevention Awareness and Environmental Programs

March 26, 2021

1. INTRODUCTION: The following identifies security, safety, fire prevention and environmental issues for Camp Umatilla Oregon (CUO or post) for visitors and contractor personnel. It is recommended that this information be incorporated into contractors’ Site Safety

Plans as appropriate. For CUO contact information, see Appendix A.

2. RESPONSIBILITIES

A. Security:

(1) Visitors and contractor personnel must be on the Security Visitors List or have a designated escort unless they are badged by CUO personnel.

(2) Soldiers assigned to the post, civilian personnel employed and assigned to this post, and civilian personnel with the Oregon Military Department (OMD) will be badged to verify ID. Soldiers attending training on post will use their Common

Access Card (CAC) for access.

(3) All visitors and contractor personnel will have an OMD employee point of contact

(POC).

(4) All contractors will provide a roster of their contractor personnel working on CUO to the Adjutant General Installations (AGI) Training Site Manager for the purpose of accountability and access. This roster will contain:

a. Last name;

b. First Name;

c. Company/organization;

d. Project;

e. Driver license # and state of issue; and

f. Expected dates of access.

The roster will be incorporated into the Security Visitors List. See Appendix B for roster format.

(5) CUO traffic regulations are enforced and will be followed at all times. Repeat violations may be cause for being prohibited to drive on post, or removal from post.

CUO Safety, Environmental, and Fire Prevention Awareness Program – March 26, 2021

a. Speed limit in administrative area is 20 mph unless otherwise posted

b. Speed limit outside of administrative area is 40 mph unless otherwise posted

c. Pedestrians have the right of way.

d. When passing troops in formation or during physical fitness training, the speed limit is 10 mph, regardless of posting. Pass only when safe to do so.

(6) Do not bring personal pets on post.

(7) Talking or texting with a cell phone is not allowed at any time while driving on post.

(8) All projects or contracts involving renovation, construction, or demolition are to be coordinated through the CUO AGI Training Site Manager prior to the commencement of the contract or project. This includes a review of the scope of work and the contract.

(9) Driving around or sightseeing is not authorized. Drive the most direct route to and from your worksite and close all manually opened gates after opening.

(10) Driving off-road (except as required to perform work) is prohibited.

(11) Secure all privately owned vehicles, tools, etc. and remove keys when not in use.

The Government will not be held liable for these articles.

(12) Report any thefts immediately to the AGI Training Site Manager or AGI

Facilities Operations Manager in Training Site Manager’s absence.

B. Safety:

(1) Job layout and procedures will follow all applicable Federal and State regulations.

(2) Equipment will be in safe working condition, adequately guarded, and will not be used beyond its rated capacity.

(3) Scaffolding, ladders, etc., will meet the standards of the Occupational Safety &

Health Administration (OSHA) and all other applicable standards, whichever is most restrictive.

(4) Excavation permits are required prior to any digging operation, i.e. foundations, trenches, etc., that will disturb ground at least six inches in depth and can be obtained from the AGI Facilities Operations Manager. Allow a minimum of three days for approval. Excavations will be accomplished in accordance with OSHA standards and all other applicable standards, whichever is most restrictive.

(5) Unexploded Ordnance (UXO) is present in the NW section of the post. All entrance and digging in this area must be coordinated with all regulatory agencies.

Contact AGI Training Site Manager for more information. Discarded Military

Munitions (DMM) have been found throughout the post. If you find an object that you do not positively identify or identify as suspected DMM or UXO, STOP. Do not handle object, retreat and keep people from entering into close proximity, and immediately notify the AGI Training Site Manager and Range Control of the particulars of the situation.

(6) All construction, which creates hazards to vehicle or pedestrian traffic, will be adequately barricaded during daylight hours and properly marked during hours of poor visibility or hours of darkness. Notify the AGI Facilities Operations Manager at

541-701-5690 in advance of any roads to be barricaded.

(7) Personal Protective Equipment (PPE) will be used at all times in accordance with all applicable Federal and State standards.

(8) Signs delineating special hazards; i.e., hardhat areas, eye protection areas, and hearing protection areas, will be conspicuously posted at the expense of the

Contractor. PPE will be provided by the Contractor and worn in all posted areas.

(9) Contractor operations on the post may be inspected by OMD personnel. If OMD personnel note any safety or health standard violations during their inspection, they will contact OMD’s Authorized Representative for your contract. The Authorized

Representative will notify you of the violations and the corrective action requirements.

The AGI Training Site Manager and AGI Facilities Operations Manager at CUO have the authority to stop Contract operations or practices, which could reasonably be expected to result in death or serious physical harm to personnel.

(10) Your operations may also be inspected by OSHA. They may issue citations for violations of OSHA regulations.

(11) Any job related injury or illness to any of your Contractor employees must be annotated on your company’s OSHA Form No. 300 (Log of Federal Occupational

Injuries and Illnesses), or equivalent document. Forward a copy to the AGI Training

Site Manager on a monthly basis.

(12) Any property damage you cause to the facilities, vehicles, or equipment on post must be reported immediately by calling Main Gate Security at 541-564-5225 or the

AGI Training Site Manager at 541-701-5573.

(13) Accidents involving Government vehicles: The driver of the vehicle or the first person on scene, if the driver is injured, will take the following actions:

a. Render assistance to any injured personnel.

b. Report the accident immediately by calling Main Gate Security at 541-564-

5225.

c. Report the injury and any assistance required.

d. No attempt shall be made to move any Government vehicle unless representatives from Security and AGI grant authorization.

(14) Accidents involving privately owned vehicles: The driver of the vehicle or the first person on the scene, if the driver is injured, will take the following actions:

a. Render assistance to any injured personnel.

b. Report the accident immediately by calling Main Gate Security at 541-564-

5225.

(15) You must comply with all Federal, State, and OSHA regulations working in

“CONFINED SPACES”. CUO no longer has a rescue team and will not issue permits for such spaces. Any permits for entry into Confined Spaces is entirely the responsibility of the Contractor.

(16) Personnel will only chew tobacco, smoke, eat, drink, etc. in designated areas.

(17) In the event of tornado or severe weather, Building 5020 (formerly Building 2) is a designated and available shelter.

EMERGENCY PROCEDURES

(1) THERE ARE NO MEDICAL FACILTIES ON POST. For any situation requiring Emergency response personnel aid, call Main Gate Security at 541-

564-5225 and notify them of your location, provide the nature of the emergency, type of assistance required, and any particulars that assist with coordination and directing of emergency response personnel.

(2) Report any self-evacuation, non-immediate life threatening injuries, all accidents, near-misses, and incidents to the AGI Training Site Manager and

OMD’s Authorized Representative for your contract as soon as practical.

(3) If there is an emergency on post, Security will notify the point of contact you have provided of the action you need to take (i.e. evacuate, shelter in place, etc.).

Contractors should maintain a map of CUO in the event they need to exit through a different route than normal. All supervisors are responsible for accounting for their employees and notifying Main Gate Security that all personnel are accounted for.

(4)The local radio stations for the Emergency Alert System (EAS) are listed below.

KOHU-AM (1360-AM) Hermiston KQFM-FM (93.7-FM) Hermiston

KTIX AM (1240-AM) Pendleton KWHT-FM (103.5 FM) Pendleton

C. Fire Prevention:

(1) Do not install or place in operation any stoves, forced air heaters, and other warming devices until such units have been approved by the AGI Facilities Operations

Manager.

(2) Welding and cutting operations will require a Hot Work Permit. Contractors will initiate the permit process with their OMD Authorized Representative for their contract well in advance of any planned welding or cutting operations. The Hot Work

Permit Standard Operating Procedure (SOP) requires daily Hot Work Permits be submitted, unless otherwise arranged through the AGI Facilities Operations Manager.

A fire extinguisher will be readily available during any operation.

(3) Smoking is restricted to authorized smoking areas on post. For remote areas, a designated area may be utilized providing measures are taken to reduce fire danger and approved by the AGI Training Site Manager.

(4) “Strike Any Where” matches are prohibited on CUO.

(5) Store all paints, rags, thinners, etc. that are used on the job in accordance with all applicable Federal and State regulations. Empty aerosol paint cans are declared hazardous waste and will be properly disposed of at Contractors’ expense.

(6) Do not place equipment or temporary structures in traffic lanes where they could obstruct fire exits, fire lanes, post indicator valves, valve hoses, or other firefighting equipment.

(7) Maintain a 15 foot clearance around all fire hydrants and fire protection systems.

(8) Gasoline powered units will be refueled at least 50 feet from any structure and will be equipped with an appropriate fire extinguisher having a minimum rating of 10-BC.

All units will be shut off before refueling operations can commence.

(9) Use approved safety containers for the storage of gasoline and other flammable liquids. The allowable maximum size safety container is a five-gallon capacity. Prior to usage the containers will be vented.

REPORTING FIRES

(1) For all fires, call Main Gate Security at 541-564-5225.

(2) The caller must identify himself/herself, give the guard the building number or work site location, and give any other information that is pertinent to the fire. Do not hang up the phone until the guard has all this information. If safe to do so, remain near the area to direct fire personnel to the fire and to direct unauthorized personnel out of the area.

D. Environmental:

(1) Hunting or harming of wildlife is prohibited on post. Notify Main Gate Security at 541-564-5225 if an injured or dead animal is found.

(2) Dangerous animals on post may include cougars, coyotes, scorpions, rattle snakes, badgers, Black Widow spiders, and Deer mice.

(3) Hantavirus: Hantavirus infected mice were found in less than 7% of mice sampled at CUO in 2016. Follow Center for Disease Control and Oregon OSHA recommendations anytime mice (alive or dead), mice feces or urine is found. Notify

AGI Facilities Operations Manager and do not disturb area, i.e. sweeping or vacuuming, causing contaminates to become air borne. Area must be decontaminated by approved methods prior to use or occupation. Use of proper PPE is required for any work or inspection that is done in areas that likely have mice contamination.

(4) Do not remove any object of archeological or paleontological nature. Immediately report such items to your escort or the AGI Training Site Manager. This includes such items as ancient ruins, sites, buildings, artifacts, fossils, or other items of antiquity, which may be classified and protected by law.

(5) Hazardous Chemicals: If you are bringing any hazardous chemicals or material on post as defined in 29 CFR 1910.1200 (Hazardous Communication Standard), you must have the Safety Data Sheets (SDS) for the material. You must also be prepared to share your SDSs with adjacent work sites in accordance with the Community Right-to-

Know. Your personnel must know how to store and utilize the chemicals safely and what to do in an emergency situation. You must also be prepared to clean up any hazardous chemical spills and dispose of any hazardous waste you create in accordance with applicable State and Federal environmental policies. You are responsible to ship off post all hazardous waste generated from any circumstances. If you have a “SPILL” of hazardous chemicals you must notify the AGI Training Site

Manager and AGI Facilities Operations Manager.

(6) You must notify the AGI Training Site Manager and AGI Facilities Operations

Manager prior to bringing any radioactive items or sources on the post.

APPENDIX A

CONTACTS

MAIN GATE

RAMS Security

541-564-5225 (main gate)

541-701-8411 (after hours/roving patrol)

CUO AGI TRAINING SITE MANAGER

Keith Ellis

Building 5026

971-355-7536 (office)

541-701-5573 (cell)

CUO AGI FACILITIES OPERATIONS MANAGER

Jeffrey Loa

Building 5026

541-701-5690 (cell)

NATIONAL GUARD/RANGE ACCESS

Oregon Training Command/Range Control

Building 5026

During Business Hours: 541-567-6077

After Hours: 971-284-5657

BRAC TRANSITION COORDINATOR

Michele Lanigan

Building 5026

541-564-5325 (cell)

FOREST OFFICER/ WILDLAND FIRE

Joseph Winckler

Building 5020

503-584-3980 ext. 7554

APPENDIX B

VISITOR/CONTRACTOR ROSTER EXAMPLE

Visitor's Name

ID Type ID Number Installation

POC

Company/

Org

Date of Visit

Last Name

First Name

From To Frequency

Doe John CAC see CAC M. Lanigan DEQ 8/8/16 8/11/16 Daily

Doe Jane OR 123456 A. Fruitt Jane's Janitorial 6/1/16 12/31/16 Occasion

Doe Jim Passport see passport K. Ellis Personal 8/4/16 12/31/16 Occasion