Current Commissary Items.pdf

This document is a current commissary items list for the Southwest Virginia Regional Jail Authority (SWVRJA), which operates four jail facilities located in Abingdon, Duffield, Haysi, and Tazewell, Virginia, serving an average daily population of 1,620 inmates. The SWVRJA is soliciting proposals for comprehensive inmate commissary services that include wholesale purchasing of approved goods, inventory management, administrative and indigent kits, debit release cards, banking and accounting software, lobby and booking kiosks, point-of-sale carts, and online ordering capabilities for friends and family members. Required deliverables encompass next-day delivery of commissary orders to inmates' housing units, maintenance and repair of all kiosks and equipment within 24 hours of notification, provision and maintenance of freezers and shelving equipment across all four facilities, and bi-weekly distribution of indigent kits containing hygiene and personal care items. An optional pre-proposal conference is scheduled for April 15, 2026, at 2:00 p.m., with written questions due by April 21, 2026, and answers posted by April 30, 2026. Sealed proposals are due May 14, 2026, at 2:00 p.m. The initial contract term runs from July 1, 2026, through June 30, 2029, with options to extend for two additional one-year periods.

The contractor shall pay the SWVRJA an agreed-upon commission percentage on net sales of commissionable items, with pricing and commissions remaining fixed for the contract duration unless modified per price escalation provisions. Based on FY2025 financial data, the SWVRJA facilities generated approximately $2,387,117.91 in total commissary deposits, with March 2026 combined commissary and cart sales totaling approximately $89,570, indicating substantial ongoing revenue generation. The contractor must demonstrate a minimum of three years of prior experience with inmate accounting programs, maintain competitive retail pricing consistent with local market rates, obtain $1,000,000 in commercial general liability insurance, and pass comprehensive background investigations and drug testing requirements. No incumbent contractor is identified in the solicitation documents, and the RFP does not specify set-aside designations or limitations on the types of organizations eligible to respond, suggesting this is an open procurement available to qualified private vendors. The contractor assumes all costs associated with inventory purchase, delivery, equipment provisioning, software systems, and 24/7 customer service operations, with compensation derived entirely from commission percentages on net commissary sales.