CRFQ DOT2600000008 Terms and Conditions.pdf

This document is a set of standard General Terms and Conditions for a contract opportunity with the State of West Virginia, specifically the West Virginia Department of Administration's Purchasing Division. The document outlines a Term Contract with an initial contract period of one (1) year, which may be renewed for up to three (3) successive one (1) year periods upon mutual written consent of the Agency, Purchasing Division, and Attorney General's office. The contract is categorized as an Open End Contract, meaning quantities listed in the solicitation are approximate and the Agency understands actual ordered quantities may vary during the contract term.

The contract includes detailed requirements for insurance, with the vendor required to maintain Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 per occurrence. Payment will be made in arrears upon receipt of proper invoices, and the vendor must accept electronic funds transfer and P-Card payments. The contract is contingent on legislative funding and includes provisions for emergency purchases, licensing requirements, background checks, preference for domestic steel and aluminum products, and compliance with various state and federal laws. The vendor must also provide reports as requested by the Agency and Purchasing Division, which may include quantities purchased, agencies utilizing the contract, and total contract expenditures.