CRFQ DOT2600000008 Inst To Vendors.pdf

This document is a set of Instructions to Vendors for a solicitation from the West Virginia Department of Administration, Purchasing Division for the WVDOH (West Virginia Department of Highways) Equipment Division. The solicitation (CRFQ DOT2600000008) requires a mandatory pre-bid meeting on August 12, 2025 at 11:00am at 83 Brushy Fork Rd. Crossing in Buckhannon, WV. The bid submission deadline is August 20, 2025 by 10:00am, with the bid opening scheduled for September 2, 2025 at 1:30pm at the Department of Administration, Purchasing Division in Charleston, WV. Vendors must submit questions in writing by the specified deadline and can submit bids electronically through wvOASIS or in paper/facsimile form.

The solicitation includes several key provisions for vendors, such as mandatory attendance at the pre-bid meeting (failure to attend will result in bid disqualification), requirements for bid formatting, and potential preferences for small, women-owned, or minority-owned businesses. Vendors must be properly registered with the West Virginia Purchasing Division and may be subject to a $125 registration fee. The document outlines communication limitations, electronic file access restrictions, and the state's right to waive minor irregularities or reject bids from vendors deemed non-responsible. Vendors must provide a signature with their bid and can submit alternate models or brands if they meet specified requirements.