CRFQ DOT2500000044 Inst to Vendors.pdf

This document is an "Instructions to Vendors Submitting Bids" for a state procurement opportunity issued by the West Virginia Department of Administration, Purchasing Division. The solicitation (CRFQ 0803 DOR250000044) requires vendors to submit bids by April 22, 2025 at 1:30 PM, with a mandatory pre-bid meeting scheduled for April 3, 2025 at 10:00 am at 2982 Richwood Road in Fenwick, WV. Vendors must attend the mandatory pre-bid meeting or risk bid disqualification, and all questions must be submitted to John Estep by April 11, 2025 at 10:00 am.

The solicitation includes several key provisions regarding vendor participation, including registration requirements (vendors must be registered with West Virginia Purchasing Division and potentially pay a $125 fee), communication limitations, and various preference opportunities. The document outlines specific requirements for bid submission, including electronic submission through wvOASIS, paper submission, or courier delivery. Vendors are advised of potential preferences for small, women-owned, or minority-owned businesses, as well as reciprocal preferences for non-resident vendors. The purchasing division reserves the right to waive minor irregularities and reject bids from vendors deemed non-responsible.