CRFQ DBS2600000007 - Addendum No. 1.PDF
PDF 368 KB Posted
- Attached to
- Elevator Preventative & Corrective Maintenance
- Solicitation number
- CRFQ 0403 DBS2600000007 2
- Issued by
- Hampshire County, West Virginia
About this file
This is Addendum No. 1 to a Centralized Request for Quote (CRFQ) issued by the West Virginia Department of Administration Purchasing Division on behalf of West Virginia Schools for the Deaf and Blind (WVSDB). The solicitation seeks an open-end contract for preventative and corrective elevator maintenance services at the WVSDB facility located at 301 East Main Street, Romney, West Virginia. A mandatory pre-bid meeting was held on February 17, 2026, at 2:00 PM EST, with a questions deadline of February 24, 2026, at 3:00 PM EST. The solicitation closes on March 10, 2026, at 1:30 PM EST, with a scheduled contract start date of April 1, 2026. The contract is identified as CRFQ DBS2600000007 and is designated as a Central Master Agreement.
This addendum provides responses to vendor questions regarding contract requirements and bonding obligations. Vendors must provide a 5% bid bond, with Performance Bonds and Labor and Material Bonds for 100% of the contract amount to be requested from the apparent low bidder after the bidding process closes. Elevator maintenance is classified as construction work per state requirements, thus requiring bonds per standard construction contract terms and conditions. WVSDB contracts directly with a third-party elevator inspector for coordination purposes, as detailed in Exhibit A 2a. Vendors submitting bids online must upload and attach Exhibit C-Pricing Page and enter the total cost in the wvOASIS commodity line. All vendors are required to acknowledge receipt of addenda to avoid bid disqualification.
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Text version
Date Printed: Feb 25, 2026 Page: 1 FORM ID: WV-PRC-CRFQ-002 2020/05
Department of Administration Purchasing Division 2019 Washington Street East Post Office Box 50130 Charleston, WV 25305-0130
State of West Virginia Centralized Request for Quote
Proc Folder: 1888892 Reason for Modification:
Doc Description: Elevator Preventative & Corrective Maintenance Addendum No. 1
Vendor questions and Responses
Proc Type: Central Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-02-25 2026-03-10 13:30 CRFQ 0403 DBS2600000007 2
BID RECEIVING LOCATION
BID CLERK
DEPARTMENT OF ADMINISTRATION
PURCHASING DIVISION
2019 WASHINGTON ST E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James W Atkins
(304) 558-0094 james.w.atkins@wv.gov
Vendor Signature X FEIN# DATE
All offers subject to all terms and conditions contained in this solicitation
Date Printed: Feb 25, 2026 Page: 2 FORM ID: WV-PRC-CRFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM NO. 1
Addendum No. 1 issued to publish and distribute the attached information to the Vendor Community
The West Virginia Purchasing Division is soliciting bids on behalf of West Virginia Schools for the Deaf and the Blind (WVSDB) to establish an open-end contract for services to provide preventative and corrective elevator maintenance at WVSDB per the attached specifications and terms and conditions
INVOICE TO SHIP TO
SCHOOL FOR THE DEAF &
BLIND
SCHOOL FOR THE DEAF &
BLIND
301 EAST MAIN ST 301 EAST MAIN ST
ROMNEY WV ROMNEY WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Elevator Maintenance Services 0.00000 EA
Comm Code Manufacturer Specification Model #
72101506
Extended Description:
**If Vendor is submitting bid online, Vendor must upload and attach the Exhibit C-Pricing Page. Vendor should enter Total Cost from Exhibit C- Pricing Page as the amount bid in wvOASIS commodity line when submitting online.
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Pre-Bid Meeting 2:00pm EST 2026-02-17 2 Questions Deadline at 3:00pm EST 2026-02-24
SOLICITATION NUMBER: CRFQ DBS26*07
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. Vendor questions and Responses
No other changes
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as
Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an
Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
CRFQ DBS2600000007
Questions
1. What is the scheduled start date for this Elevator Maintenance Contract?
A: April 1, 2026
2. The bid document requires a construction bond of 5% of the total amount of bid. Please clarify since this is an elevator maintenance contract.
A: Elevator maintenance is considered construction, and all construction contracts require bonds per the terms and conditions.
3. The hiring of a 3rd party elevator inspector is a conflict of interest for an elevator firm. Is your 3rd party elevator provider contracted directly by the West Virginia Schools for the
Deaf and Blind?
A: WVSDB contracts directly with an elevator inspector. Please see Exhibit A 2a for responsibilities regarding coordination with the inspector company.
4. What is the requirement for the bond - is it 10%?
A: 5% of the total amount of the bid bond.
5. What is the cost for: Performance Bond, Labor and Material Bond.
A: Once the bidding process closes, these bonds will be requested from the apparent low bidder that meets all required specifications and will be for 100% of the contract.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: CRFQ DBS26*07
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below.
Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
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