CostProposal.xlsx

This is a cost proposal exhibit form for landscaping and maintenance services issued by the Rhode Island Department of Environmental Management, Division of Parks and Recreation. The solicitation encompasses three geographic zones across multiple state park locations, including Beavertail, Brenton Point, Colt, Fort Adams, Lehigh Grove, Overlook, Patriot's Park, Purgatory Chasm, and Fort Wetherill State Parks in Zone 1; Fisherman's Memorial Campground, Scarborough North and South State Beaches, Roger Wheeler State Beach, Brenton Grove, Burlingame Campground Picnic Area, Misquamicut State Beach, and Fort Ninigret in Zone 2; and George Washington State Campground, Pulaski Memorial, Lincoln Woods, and Goddard Memorial State Parks, along with Trestle Trail Bikeway and Blackstone Valley Bike Path in Zone 3. Services include regular landscaping cuts (priced per cut), seasonal spring and fall cleanups (priced per cleanup event), and weekly maintenance for bikeways (priced per week). The proposal pricing table spans five years from 2026 through 2030, with vendors required to submit separate pricing for each location, service type, and year. The bidding deadline is April 14, 2026, at 1:15 PM EDT, with a non-mandatory pre-bid conference scheduled for April 1, 2026, at 9:00 AM EST at Goddard Memorial State Park. The contract term is three years from purchase order issuance, with potential renewal for up to two additional 12-month periods based on performance and fund availability.

All pricing submitted must be fully inclusive of management, supervision, labor, material costs, and all ancillary expenses associated with service delivery. Vendors must maintain comprehensive insurance coverage including $1,000,000 general liability per occurrence, $100,000 workers' compensation, $1,000,000 automobile liability, $50,000 employee dishonesty, $1,000,000 inland marine tool and equipment coverage, and $1,000,000 umbrella/excess liability. A 0.33% contract administrative fee will be withheld from all invoices effective January 1, 2026. Bid prices are net F.O.B. destination with inside delivery included at no additional cost. The State requires a minimum of 15% of the total contract value to be designated for minority business enterprise (MBE) participation in accordance with Rhode Island General Law 37-14.1. Vendors must be registered in the Ocean State Procures system (www.ridop.ri.gov) prior to submission, and vendor questions are accepted through April 7, 2026, at 1:15 PM EDT. The State reserves the right to make one or multiple awards and reject any or all bids at its sole discretion.