CostProposal - Addendum 2.xlsx

This Cost Proposal document, Addendum 2, outlines the bidding framework for Rhode Island Department of Environmental Management (RIDEM) Landscaping Maintenance Services Request for Quotation 26006464. The procurement is structured across three geographic zones covering multiple state parks and recreational facilities throughout Rhode Island for a three-year contract period from 2026 through 2028. Services include recurring grass cutting operations (29 cuts annually per location), spring and fall cleanup activities at designated parks, and weekly maintenance on bike paths. Zone 1 encompasses facilities including Beavertail State Park, Brenton Point State Park, Colt State Park, Fort Adams State Park, and the East Bay Bike Path; Zone 2 covers coastal beaches and campgrounds such as Fisherman's Memorial Campground, Scarborough State Beaches, Roger Wheeler State Beach, and Misquamicut State Beach; and Zone 3 includes inland parks like George Washington State Campground, Lincoln Woods State Park, Goddard Memorial State Park, and Blackstone Valley Bike Path. Vendors may submit bids for one or more zones, with all bidders required to complete pricing for all line items within each zone selected or risk having their submission deemed unresponsive. The bid submission deadline is April 14, 2026, at 1:15 PM EDT through the Ocean State Procures platform, with a non-mandatory pre-bid conference scheduled for April 1, 2026.

All proposal prices must be fully inclusive of management, supervision, labor, and material costs associated with service delivery. Vendors are required to submit completed Cost Proposal documentation alongside their technical proposals in Ocean State Procures, with separate total amounts calculated for each zone and a combined bid total reflecting all zones included in the vendor's proposal. The State has indicated that cost estimates provided on the proposal form are preliminary and do not obligate the State to commit to those amounts. Pricing structure varies by service type, with grass cutting priced per-cut basis (87 total cuts over three years at 29 per year), spring and fall cleanups submitted as lump-sum amounts for three occurrences each, and bike path maintenance priced on a weekly basis (102 weeks over three years at 34 per year). The State reserves the right to make one or multiple awards and may reject any or all bids at its sole discretion. A contract administrative fee of 0.33% will be withheld from all invoices, and vendors must comply with minority business enterprise (MBE) participation requirements mandating a minimum of 15 percent of total contract value be allocated to MBE firms in accordance with Rhode Island General Law 37-14.1.