CORHQ-24-R-0713- Amendment 0005.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF AWARD

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

FDIC 3700/56 (3-08)

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offer must acknowledge receipt of this amendment by signing in Block 15b below and including the signed amendment with the offeror's proposal.

12. N/A

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO THE CHANGE ORDERS CLAUSE

B. THIS MODIFICATION IS ENTERED INTO PURSUANT TO THE AUTHORITY OF THE FDIC CONTRACTING OFFICER

C. THIS MODIFICATION IS ENTERED INTO PURSUANT TO MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

CORHQ-24-R-0713 / 0005

NONPUBLIC//FDIC INTERNAL ONLY#

Item Questions FDIC Response 1 Can the government confirm the “images (e.g. snapshot of sketches) of the as designed solution and photos of the as delivered solution” requested under the past performance references are not included in the three-page maximum for each contract reference?

Images are not included in the page count.

2 For these images, in the instance we have renderings that were created for classified spaces, how would you like us to approach?

It is up to the offeror to figure out the security parameters for information, images, and renderings they would like to share as a part of their proposal and whether or not it can be shared with the government. Do not send any classified documents.

3 Will the floor design and finishes change? If so, will it have a different look and purpose?

FDIC welcomes recommendations for floor design and finishes that would positively reinforce lighting and acoustics. Refer Attachment B and Sections 2 and 4 of the SOO.

4 Can you describe the Board Room seating arrangements and how the projector impacts participants?

Refer to Attachments 2 and 6. Most events in the Board Room have some sort of visual reinforcement requiring the use of a projector. Maximizing the chairs should be a consideration if the solution's visual reinforcement provides for it.

5 What are the Board Room video streaming requirements? Do you prefer live streaming, pre-recording, or specific software or hardware?

Streaming needs to interface with MS Teams and Webex platforms. Public meetings need to be live broadcast to YouTube via RTMP as well as the option via SIP for ad-hoc third-party platforms. Board Room events are typically held live. Refer to Attachment 2.

6 Is there a drawing or signal flow diagram available for vendors? Refer to Attachment 4.

7 Will the court reporter and associated equipment remain in the Board Room or be relocated?

The plan is to move the court reporter, who brings their own equipment, from the Board Room to the new control space where they will have a station to connect their equipment in order to monitor the Board Room proceedings. Refer to Section 2 of the SOO.

8 Are court recorder transcripts verbatim? Yes, but, they are used for the official record and are not part of the captioning. Refer to Section 2 of the SOO.

9 Are livestreams for Board Room events captioned? The Board Room currently does not have a captioning system; the Virtual Outreach Center currently provides captioning via an inception unit. The proposed solution needs to include a dedicated captioning capability. Refer to Section 3 of the SOO.

10 How are captions being run for Board Room events? Refer to Question 9.

11 Is captioning required for Board Room events, and who handles it? Yes, refer to Question 9.

12 Is there a requirement for assisted listening for the Board Room events? No.

13 Are HDMI or USB inputs required at each station in the Board Room? For the Board Room, Overflow Room, and Chairman's Conference Room, refer to the SOO.

14 Are all Board Room events required to be recorded and archived? Yes, the proposal must include a recording solution that accounts for 8 hours of continuous recording at minimum resolution of 1080p. Refer to Attachment 2.

15 Is there a specific network for live streaming? The Board Room and Virtual Outreach Center are connected on a subnet within a controlled network. External connectivity is limited but available through a second switch for distribution.

Vendors must specify any devices requiring external connections, as the network is tightly controlled. The solution will need to function as if it is offline. Refer to Attachment 2.

16 Will FDIC provide switches and other hardware that touch the FDIC internal network?

Yes.

17 Regarding microphones, the request was for a minimum of 4 additional wireless.

Regarding gooseneck mics, what is the acceptable number and how many permanently? What is the setup?

The current set up is 12 wired gooseneck microphones. The solution must include16 additional wireless microphones, 12 goosenecks and 4 handhelds. Refer to Attachment 2.

18 Do you need to pick up sound at the boundary (e.g. beam forming microphones)? Yes, the purposed solution must capture audio from the gallery seating area. Refer to Attachment 2.

19 Are there any cameras in the Overflow Room? No, the proposed solution must include camera coverage in Conference Rooms A and B. Refer to Attachment 2.

20 When the Overflow Room is used for overflow is it with the existing table? Yes. Whether or not the vendor proposes the Overflow Room for subdivision into a control space and an Overflow Conference room, FDIC welcomes recommendations for a general purpose table that would positively reinforce lighting and acoustics. FDIC has not decided whether such a table will be replaced by others. Refer to Section 4 of the SOO. For custom furniture, refer to Section 4 of the

SOO.

Note that the Pricing Workbook must identify any technology integrated tables (i.e. custom furniture) as "Technology Integration Table" in Column C of Tabs 6 through 8.

21 If the Overflow Room is used as a control space, will it be a control space and conference room?

If a portion of the Overflow room is contemplated as the control space, it must be subdivided into a control space and an Overflow Conference room. Refer to Attachmend D.

22 Is the same color scheme required for the furniture? For any new furniture proposed for the Solution, refer to the answer to question 3.

23 Is seating included? FDIC welcomes recommendations for general purpose seating that would positively reinforce lighting and acoustics. FDIC has not decided whether such seating will be replaced by others. Refer to Section 4 of the SOO. For custom furniture, refer to Section 4 of the SOO.

Note that the Pricing Workbook must identify any technology integrated seating (i.e. custom furniture) as "Technology Integration Furniture (other)" in Column C of Tabs 6 through 9.

24 What are the red light indicators? They indicate that the room is "live." The proposed solution must include similar functionality. Refer to Attachment 2.

25 Is the Chairman's Conference room overflow? The primary function is for executive staff meetings; however, it does occasionally provide overflow.

Refert to Attachment D.

26 Will any walls or partitions be added or modified in the Overflow Room? If a portion of the Overflow room is contemplated as the control space, it must be subdivided into a control space and an Overflow Conference room and must be priced in accordance with the Pricing Workbook. Refer to Attachment D.

27 Who is responsible for the construction? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

28 Does construction include electricians? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

29 Is this a GSA building? FDIC owns the building. Refer to Section 2 of the SOO.

30 Will work be done during business hours? There is flexibility for work that does not disrupt operations (e.g. certain AV activities behind closed doors). Refer to the SOO.

31 Will construction be phased or continuous? Refer to the SOO.

32 Are the walls in the 6125 all concrete? Two walls are concrete and two walls are drywall. If this or any other room is proposed for the control space, the Overflow Room would not need to be subdivided. Refer to Attachment D.

Site Visit Questions

33 Is there a freight elevator and loading dock available? Yes; there is a freight elevator and a loading dock.

Freight elevator details:

- Door opening is 60” wide by 84” high.

- Cab interior is 70” deep, 80” wide, and 96” high.

- Weight capacity is 5,000 pounds.

34 Are there ceiling limitations? Attachment D of the RFP SOO provides details on the ceiling plenum. The plenum space is encumbered in certain locations with ductwork, piping, etc. There should be no issue with routing cables. Proposed in-ceiling device locations may need some adjustment due to physical space constraints.

35 Are there problems with the lighting? Refer to the SOO.

36 Is simultaneous streaming for all three rooms required? Refer to the SOO.

37 Are any AV system upgrades planned for the Virtual Outreach Center? No general upgrades are planned, but connectivity enhancement and any new equipment are necessary with vendors' proposed solution. Refer to Attachment D.

38 Provide the physical distance required for additional cabling. The existing cable run is 250 feet from the Board Room to the Virtual Outreach Center. Refer to

Attachment D.

39 Can you tell us the configuration of the fiber of the first and 6th floors? MM - OM3

LC/LC

40 Is the fiber connection multi strand or single strand? N/A 41 Is there added stock for ceiling tile? FDIC will provide incidental replacements (no more than 10% by quantity). Anything more is the responsibility of the vendor.

42 Please provide the picture of the video camera feedback from the control station. Refer to Attachment 7.

43 Please provide the location of the floor core in the Board Room. The floor core is under the board table and in the existing server closet in the Board Room. Refer to

Attachment 2.

44 How old is the carpet? The carpet is approximately 10 years old.

45 We can submit questions regarding the full project and proposal until January 31st at 1200pm EST, correct?

Correct.

46 When is the Supply Chain Risk Management (SCRM) volume due? The SCRM Volume is due in Phase II in Volume IV - Additional Information on 5/25/2025 at Noon EST.

47 Are you able to send over some documentation/drawing or specification regarding the operator workstations?

Refer to Attachment 2 of the RFP SOO.

48 Can the FDIC provide a current systems diagram drawing and/or a list of current equipment in FDIC’s systems for these rooms?

Refer to Attachments 2 and 4.

Item Questions FDIC Response 1 Are there any existing/preferred cable management methods or pathways between rooms on the 6th floor?

No. The contractor must provide cable management between the rooms and must meet DC building codes. Refer to Section 3.2 of the SOO.

2 What is the structure above the finished ceiling? Specifically regarding anchor points and load-bearing structures

The floor slab above is concrete and is suitable for anchoring typical devices, e.g. lighting, ductwork, conduit, cable tray, etc. The plenum space varies from 28" to 36" between suspended ceiling and floor slab above.

3 Is there any missing functionality or technical issues with the current closed captioning system?

A closed captioning system does not exist in current boardroom.

4 What is the strand count and bandwidth capacity of the current fiber links between the 6th floor and the VOC?

MM - OM3

LC/LC

5 What type of fiber is currently installed - SM (OS2) or MM (OM3/4/5)? Connector type -

SC/LC?

MM - OM3

LC/LC

6 What is the current closed captioning system used in the VOC? ENCO EnCaption 4 7 Are there material or finish preferences, i.e., Walnut, Oak, Cherry? FDIC welcomes recommendations for floor design and finishes that would positively reinforce lighting and acoustics. Refer Attachment B and Sections 2 and 4 of the SOO.

Existing wood panels and molding are walnut.

8 Is the FDIC committed to the newer Blackmagic system or expanding the Sony system in the

VOC?

FDIC is committed to a state of the art solution utilizing Blackmagic system or a like solution that can be integrated with the current infastructure.

9 Should the integration design anticipate the possibility of expanding the Virtual Outreach Center's capabilities?

Expansion of the Virtual Outreach Center is not part of this requirement, but connectivity enhancement and any new equipment are necessary with vendors' proposed solution.

Refer to Attachment D.

10 How many operators are expected to work in the Control Room simultaneously, and are there specific ergonomic needs?

There must be enough operators to support the solution when all rooms operate independently and simultaneously. See Section 2 of the SOO.

11 Is there a blacklist of audio/video devices you do not want to be part of this solution? All devices need to be TAA compliant, please review all clauses in the solicitation.

12 Are there any preferred brands or models of AV equipment not listed in the specifications that FDIC prefers to use?

The FDIC would prefer equipment that matches devices already deployed within FDIC production spaces: Shure QLX wireless microphones, Allen and Heath Audio consoles, Sony PTZ cameras and controllers, Dante AVoIP system. Refer to Attachment 2.

13 Should the lighting system incorporate automation features such as occupancy sensors or timers?

General space lighting must include occupancy sensors integrated with the building's Cooper Fifth Light system, as long as it does not interfere with AV lighting requirements or operation. See Attachment 2.

14 Are there specific material, design, or aesthetic requirements for the lighting fixtures to align with the room's decor? If yes, what are those?

FDIC welcomes recommendations for floor design and finishes that would positively reinforce lighting and acoustics. Refer Attachment B and Sections 2 and 4 of the SOO.

15 Are there specific archival requirements for recorded audio and video (e.g., file format, duration of storage, integration with existing platforms)?

The proposed solution must provide hardware capable of recording for up to 8 hours continuously at minimum resolution of 1080p. See Attachment 2.

16 Can we gain access to current Schematics, Active Equipment Lists per Room, and FloorPlans, including VOC?

See Attachments 1 and 5.

17 Existing cameras when removed will leave holes from the mounts. What is the expectation of the remaining holes?

The contractor must restore finishes as best practicable. Refer to Attachment B.

18 When can we expect the oral presentation to be scheduled? Oral presentation will be schedule with vendors post phase I.

19 Can we gain responses to verbal questions received during the walk-through? See Amendment 0005.

20 Regarding previous walk-through documentation: Will FDIC allow walk through participants to share existing drawings or documentation from previous walk-throughs for the Board Room Collective spaces? If yes, does this require the execution of the required Confidentiality Agreements?

Solicitation information covered under Confidentiality Agreements must be controlled in accordance with the signed forms.

21 Regarding technical files: Will FDIC provide access to existing CADD/Revit files during Phase II of the procurement process to support the development of the 65%, 95%, and 100% design submissions?

Existing AutoCAD files will be made available after contract award.

22 Regarding budgets: Has FDIC established not-to-exceed budgets for: a) The overall Board Room Collective project or b) Individual CLINs (Board Room, Conference Room A, Conference Room B, and Control Space)?

FDIC will NOT discuss budget.

23 Regarding industry engagement: Beyond the site visit scheduled for January 17, 2025, does FDIC anticipate any additional industry engagement opportunities such as: a) Follow-up technical walk-throughs b) Technical interchange meetings c) One-on-one sessions with offerors during Phase II?

No.

24 Regarding subcontractor bidding: The RFP provides the following:

a. Submit a subcontracting plan for any portion of work to be subcontracted (Section L, 7.3.2-15)

b. Obtain prior written approval from the FDIC before engaging subcontractors (Clause 7.5.6-04)

c. Submit detailed information about proposed subcontractors including capabilities, roles, and percentage of work

Question: For subcontracted work under the design-build contract: a) Are there any FDIC requirements for competitive bidding of subcontracted trades? b) What level of subcontractor information and justification must be included in the Subcontracting Plan beyond what is specified in Section L 7.3.2-15?

a) No.

b) Nothing beyond what is specified must be included.

25 Are we responsible for the removal of the existing AV system, including all cabling, mounts, and infrastructure?

Yes. Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

26 Will the removed equipment need to be salvaged, turned over to the client, or disposed of? Any removed hardware needs to be turned over to FDIC. See Section 3.2 of the SOO.

27 Is the contractor responsible for any wall, ceiling, or floor repairs after equipment removal? Yes. Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

Phase II Questions

28 Who will provide access to the rooms for installation/removal work, and what are the security clearance requirements?

Refer to the SOO.

29 What are the exact display specifications (size, resolution, brightness) for the Boardroom and conference rooms?

Refer to the SOO.

30 What is the required video conferencing platform (Zoom, Microsoft Teams, Webex, etc.), and are there any integration requirements?

Streaming needs to interface with MS Teams and Webex platforms. Public meetings need to be live broadcast to YouTube via RTMP as well as the option via SIP for ad-hoc third-party platforms. Board Room events are typically held live. Refer to Attachment 2.

31 Are wireless presentation systems required, and if so, what specific brands or models are preferred?

Not required.

32 What audio system is required (microphones, speakers, DSPs), and are there specific brands or models to be used?

Refer to the SOO.

33 Are assisted listening devices (ALDs) or ADA-compliant systems required? No.

34 Will the control system require custom user interface (UI) programming, or is there a pre-existing template to follow?

Yes, it will require programming. Refer to the SOO.

35 Are there video wall or LED display requirements, and if so, what are the pixel pitch and mounting specifications?

Refer to the SOO.

36 Will there be dual display configurations for presentation and video conferencing? Refer to the SOO.

37 What are the networking and AV-over-IP requirements, including VLAN configurations and bandwidth allocation?

Refer to the SOO.

38 Is local AV control required at each room, or will a centralized control system be deployed? Refer to the SOO.

39 Are we required to provide new AV racks, or will existing racks be reused? New racks to support the hardware the vendor is proposing. Refer to Section 3.2 of the

SOO.

40 Are we responsible for providing all low-voltage wiring, or will the client supply pre-installed conduit and cabling pathways?

Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

41 What type of cabling is required (Cat6a, fiber optic, shielded twisted pair, etc.)? Cabling must be industry best practice and suitable for equipment proposed.

42 Are there existing floor boxes, wall plates, and ceiling drop locations for AV equipment? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

43 Is the contractor responsible for providing uninterruptible power supplies (UPS) for AV equipment?

Refer to the SOO.

44 What is the required electrical load capacity, and will dedicated circuits be provided? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO. Dedicated circuits are available.

45 Are we responsible for providing power outlets, or will the electrical contractor handle this? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

46 What is the HVAC/ventilation requirement for AV rack locations? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

47 Will the FDIC provide its own IT personnel for network integration, or will the contractor be responsible for configuring networked AV equipment?

The Board Room and Virtual Outreach Center are connected on a subnet within a controlled network. External connectivity is limited but available through a second switch for distribution. Vendors must specify any devices requiring external connections, as the network is tightly controlled. The solution will need to function as if it is offline. Refer to Attachment 2.

48 Are there any blackout dates where work cannot be performed due to FDIC operations? Schedule will be determined post phase I.

49 Will FDIC provide staging and storage space for AV equipment before installation? Refer to the SOO.

50 Are any special certifications/licenses required to bid on or execute the project (CTS, OSHA, DBE/MBE/WBE)?

Refer to the SOO.

51 Are there security clearances required for installation personnel? Refer to the SOO.

52 Are there any FDIC-specific cybersecurity or data privacy policies affecting networked AV devices?

Refer to the SOO.

53 What are the warranty requirements for AV equipment and installation workmanship? Refer to the SOO.

54 What is the payment structure for this project? (Net 30, milestone-based, progress payments, lump sum?)

Refer to the SOO.

55 Are there any liquidated damages for project delays? Project Delays can lead to Termination of the contract where liquidated damages will be invoked. See Clause 7.6.6-03 Termination for Default Damages

56 Is it still possible for FDIC to answer questions after the RFI due date? Other questions may arise after an initial response has been provided.

Please refer to final SOO/RFP that was posted on SAM.gov

57 Can FDIC provide existing AV system documentation (drawings, equipment lists, signal flow diagrams)?

Refer to Attachments 2 and 4.

58 TAA Compliant products required? Yes.

59 Can FDIC provide room-by-room equipment requirements for the following spaces? Refer to the SOO.

Board Room Refer to the SOO.

Chairman’s Conference Room Refer to the SOO.

Overflow Conference Room Refer to the SOO.

Virtual Outreach Center Refer to the SOO.

60 What are the seating capacities for each room to help determine microphone/speaker placement?

Refer to the SOO.

61 Can you provide layout drawings and elevation drawings of the rooms FDIC does not have elevation drawings for the rooms. Refer to Attachment 1.

62 What are the expected display sizes and resolutions for each space Refer to the SOO.

63 What are the preferred display types (LED, OLED, projection, video walls)? Are motorized or retractable projection screens needed for any rooms?

Refer to the SOO.

64 Should displays support multi-viewer collaboration (e.g., wireless screen sharing, annotation)?

Refer to the SOO.

65 What video resolution is required (4K, 8K, other)? Refer to the SOO.

66 What is the preferred control system brand (Crestron, Extron, AMX, etc.)? Refer to the SOO.

67 Will the AV system need to integrate with FDIC’s existing IT infrastructure? Will there be a network infrastructure available to be used by the AV System Refer to the SOO.

68 What video conferencing platforms should be supported? (Zoom, Webex, MS Teams, etc.) Streaming needs to interface with MS Teams and Webex platforms. Public meetings need to be live broadcast to YouTube via RTMP as well as the option via SIP for ad-hoc third-party platforms. Board Room events are typically held live. Refer to Attachment 2.

69 Are there BYOD (Bring Your Own Device) capabilities required for meeting participants? For the Board Room, Overflow Room, and Chairman's Conference Room, refer to the SOO.

70 What AV components must remain and integrate with the new solution? Refer to the SOO.

71 Will there be a need for structural stamps by structural engineer that we need to consider cost?

Depends on proposed changes that may affect structural integrity of structure.

Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

72 Is electrical works part of the scope? Yes. Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

73 Will there be available conduits and raceway? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

74 Will there be a need for us to run new conduits and raceway? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

75 In the event that the 6th floor is occupied for events during the installation period, particularly when power tools or other noisy equipment are required, what is the process for requesting an extension of the period of performance?

Refer to the SOO.

76 Control Room 6125: Does the RFP reference HVAC requirements strictly for A/V equipment? If an HVAC system is already in place, what is the goal for upgrading the HVAC system

Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

77 Are carpet replacement call-outs mandatory? Construction is included in the RFP mainly at Attachment B of the SOO and must be priced in accordance with the Pricing Workbook. Refer to the SOO.

78 What access control system is currently in use for the rest of the building? The FDIC will be responsible for final connection of access control reader.

79 Where is the access control central panel located within the building? Additionally, is this the same location as the fire panel for integration into the fire alarm system?

The FDIC will be responsible for final connection of access control reader. The local Siemens fire alarm panel is located in the 6E electrical closet.

80 Can a separate access control panel be installed on the 6th floor solely for the control room?

The FDIC will be responsible for final connection of access control reader.

81 Control Room 6125: What type of access control key system is required, and how many key fobs should be provided?

The FDIC will provide and install an access control card reader at the Control Room.

Contractor to provide and install single-gang junction box, conduit to plenum and pull string at appropriate location.

82 Control Room 6125: Is the installation of a white noise system permitted above the control room? While sound dampening supports in-room mixing, it does not provide full sound isolation.

Refer to the SOO.

83 During the site visit, there was no mention of the 7th Floor Cafeteria and Executive Dining Room. Could you clarify the scope of work expected in these areas?

Refer to the SOO.

84 6015: Should all updated lighting solutions be in-ceiling and concealed? Alternatively, is a low-profile, surface-mounted ceiling lighting system acceptable?

Refer to the SOO.

85 6015: Can you confirm that light switch replacement within the boardroom does not fall under historic preservation requirements?

The equipment in place is not historic.

86 6015: If the existing projector system is removed and not replaced with the new design, should the projector screen also be removed, or should it be retained as a contingency option?

Any equipment not used as part of the soltion, must be removed and turned over to the FDIC. Refer to Section 3.2 of the SOO.

87 6015: Where should local presentation connections be located? Refer to the SOO.

88 6015: Where should additional sources be staged within the room (laptop, media player, etc.)?

Refer to the SOO.

89 Can you confirm the available hours for installation? The RFP states: “All work with the potential to create noise, dust, or discernible odors within the building must be scheduled to occur outside FDIC working hours of 6 AM to 7 PM, Monday through Friday, excluding Federal holidays.” However, during the site walk, the procurement team indicated that no installation could take place when executives are on the 6th floor. Could you confirm the final guidelines regarding installation scheduling?

There is flexibility for work that does not disrupt operations (e.g. certain AV activities behind closed doors). Refer to the SOO.

90 Would it be possible to extend the period of performance beyond 180 days if necessary to accommodate product lead times and scheduling technicians around 6th floor scheduled activities?

Refer to the SOO.

Federal Deposit Insurance Corporation-

Board Room Collective Technology Refresh Statement of Objectives

1. Introduction The Federal Deposit Insurance Corporation (“FDIC”) is an independent agency of the U.S. government that was established by Congress in 1933 to insure bank deposits and help maintain sound conditions in our banking system. In its unique role as deposit insurer of banks and savings associations and primary supervisor of state nonmember banks, the FDIC promotes the safety and soundness of insured depository institutions.

2. Objectives The FDIC is seeking a design-build contractor to transform the FDIC’s Board Room Collective (BRC)1, located at FDIC headquarters at 550 17th Street Washington DC (owned by the FDIC), into state-of-the-art broadcasting and collaboration spaces (referred to herein as “the solution”) with high quality audio, video, lighting, and associated construction. The solution shall be highly available, effective, and efficient while ensuring audio and video (AV) worthiness wherein all in-person and remote (herein referred to as “hybrid”) Board Members, participants, and observers (herein referred to as “attendees and audiences”) in an audio, video, or combined audio and video call can hear (and be heard) and see (and be seen) clearly. AV worthiness means a attendees and audiences at any location in the room or remotely will be able to hear (and be heard) and see (and be seen) clearly. High-level objectives:

• Provide enhanced and reliable broadcast and media production capabilities that deliver a world class experience for attendees and audiences.

• Provide ability to produce and reliably deliver state-of-the-art audio and video content for internal and external attendees and audiences locally, nationally, and internationally.

• Provide interoperability of the BRC solution with the FDIC’s Virtual Outreach Center2 (VOC) and other current state-of-the-art, flexible, and scalable technology and physical infrastructure.

1 The BRC encompasses several rooms on the 6th floor: the Board Room (includes the Board Room and four closets), a conference room that serves as an overflow room for Board Room events, and another conference room.

2 FDIC’s Virtual Outreach Center is a full-service video and audio production facility for recording, editing and distributing video and audio content internally and externally for web, broadcast, and social media purposes, and could include content such as live and recorded broadcast interviews, virtual town halls, webinars, and podcasts

Corporation-

• Provide a refresh and modernization plan for the BRC solution that, over the useful life of the solution, provides for continuously enhanced and reliable broadcast and media production capabilities.

• Provide training for the convenient operation and infrastructure operation & maintenance of the solution (e.g. hardware, software, architecture) that produces and delivers state-of-the-art AV content.

• Provide an operations space (i.e. AV control space) for the solution that supports the solution and ensures, during use, 1) the least amount of disruption for the attendees and audiences and 2) optimal access for the operators3 for operations and real-time trouble shooting, and 3) optimal access for the court reporter4. The plan is to move the court reporter, who brings their own equipment, from the Board Room to the new control space where they will have a station to connect their equipment in order to monitor the Board Room proceedings. Verbatim court reporter transcripts are used for official record, but are not part of the captioning.

• Provide a solution (e.g. floor design, finishes, furniture) that positively reinforces lighting and acoustics.

3. Requirements The BRC is the FDIC’s premiere space5 for public broadcasting (live and recorded) and high-level hybrid meetings between FDIC, banks, and other regulatory agencies. The FDIC is modernizing the BRC and seeks a solution that:

• must work 1) in each room separately, 2) when any two rooms are used in combination (to include when the third room is used at the same time for an unrelated purpose), and 3) when all three rooms are used in combination.

• uses a combination of state-of-the-art audio, video, and lighting equipment to ensure the Corporation is represented in the highest quality and clarity.

• operates within the FDIC’s environment and infrastructure (see Attachment 1 - Room Schematics and Attachment 2 - Audio and Video Architecture and Equipment with IO and Network Descriptions).

• is compatible with FDIC’s AV architecture (see Attachment 2 - Audio and Video Architecture and Equipment with IO and Network Descriptions).

• will be ready to interoperate when other rooms are integrated into the solution.

3 There must be enough operators to support the solution when all rooms operate independently and simultaneously.

4 The plan is to move the court reporter, who brings their own equipment, from the Board Room to the new control space where they will have a station to connect their equipment in order to monitor the Board Room proceedings. Verbatim court reporter transcripts are used for official record, but are not part of the captioning.

5 This includes on site press coverage activities.

Corporation-

• Must include a dedicated captioning capability.

The contractor shall be responsible for all design, construction, project management, delivery of required equipment, installation, testing, training, system turn over, and so forth. The FDIC contemplates the solution will be fully operational 6 months from award date6 with rooms being integrated in parallel.

The contractor shall:

- Finalize the design beyond any preliminary design that was submitted as part of its proposal.

- Transform the BRC to provide an ideal user experience.

- Provide turnkey demolition, modification, and construction services to include all electrical, lighting, communications, air conditioning, fire alarm, fire suppression, building controls, architectural finishes, etc. to effect the transformation.

- Acquire, deliver, install, and configure all needed equipment, materials, and any licenses, to include all field cabling.

- Provide a demonstration of the design of the audio sensitivity and video coverage parameters for the hybrid experience prior to installation for each room.

- Perform acceptance testing.

- Provide a one year warranty on all equipment and workmanship.

- Develop and conduct training; provide training artifacts.

3.1 Board Room Collective

The contractor shall deliver and install a complete and working solution according to the plans submitted in its proposal and incorporated into the contract.

Except as detailed in the contractor’s proposal and approved by the FDIC, the contractor shall not damage any walls, ceilings, floors, equipment, furnishings, fixtures, and so forth. The contractor shall repair any damage it causes.

User Interface and User Experience

• The solution shall include a navigator touch panel to control all equipment and operations from a single device (rather than having multiple separate remotes and controls).

• The solution shall include an interface to support Bring Your Own Device (BYOD) that enables Bring Your Own Meeting (BYOM) functionality, which

6 The FDIC understands that long lead items may impact the contemplated timeframe.

Corporation-allows users access to the room camera, microphones, and speakers to host hybrid meetings from a user’s laptop.

• The solution shall include privacy indicators showing video-on and audio-mute/unmute.

• The room layout shall provide for a state-of-the-art look and feel so that the user is exposed to the least amount of AV equipment, connectors, and controls as is necessary to participate in an immersive experience.

• The solution shall be easy to access, use, and support.

• Voice lift shall be provided to amplify the presenter's voice through the overhead speakers and to the far end attendees and audiences

• Video screens shall be sufficiently big to create an immersive experience

• Video should accommodate Ultra High Definition capability

• The solution shall be 508 compliant.

Scalability and Interoperability

• The solution shall scale such that there is capability to connect conference rooms at other locations with seamless interoperability.

3.2 Equipment, Materials, and Licenses

Equipment and Materials The contractor shall use all new wiring, equipment, mounting brackets, conduits, controls, cabling, and so forth. The contractor shall disconnect, remove, and appropriately dispose of any pre-existing and no-longer-needed materials. The contractor may use existing AV equipment in the solution (see Attachment 2 – Attachment 2 - Audio and Video Architecture and Equipment with IO and Network Descriptions) and, if used, will be considered Government Furnished Equipment. Any removed hardware needs to be turned over to the FDIC (e.g. asset tagged equipment or hardware). The contractor must provide cable management between the rooms and must meet DC building codes.

Licenses The contractor shall:

• Acquire all approved licenses required for the solution. The approval process will be two-fold: the FDIC will 1) concur with the proposed software or, via final design, determine appropriate software equivalent and 2) determine whether the FDIC or the contractor will acquire the software license.

• Provide all applicable commercial licensing agreements, e.g., End User License Agreements (EULA); if federal Government-specific EULAs are offered, provide them in lieu of the commercial licensing agreement.

Corporation-

3.3 System/Solution Acceptance

Operational and user acceptance testing must be performed to test the performance and functions of the solution, to include integration and user interfaces. System/solution acceptance shall include a demonstration of AV worthiness that meets the high-level objectives and requirements detailed in this SOO. The contractor shall abide by clause 7.6.4-02 Inspection and Acceptance.

3.4 Installation Warranty and On-site Support

Warranty The FDIC expects a warranty. Unless the contractor proposes a different warranty which the FDIC accepts as part of the contract award process, the following warranty will apply.

(a) In addition to any other warranties in this contract, the Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subcontractor or supplier at any tier. This warranty shall continue for a period of 1 year from the date of final acceptance of the solution.

(b) The Contracting Officer shall notify the Contractor, in writing, within a reasonable time after the discovery of any failure, defect, or damage. If the Contractor fails to remedy any failure, defect, or damage within a reasonable time after receipt of notice, the FDIC shall have the right to replace, repair, or otherwise remedy the failure, defect, or damage at the Contractor’s expense.

(c) With respect to all warranties, express or implied, from subcontractors, manufacturers, or suppliers for work performed and materials furnished under this contract, the Contractor shall—

(1) obtain all warranties that would be given in normal commercial practice;

(2) require all warranties to be executed, in writing, for the benefit of the FDIC, if directed by the Contracting Officer; and

(3) enforce all warranties for the benefit of the FDIC, if directed by the Contracting Officer.

(d) This warranty shall not limit the FDIC’s rights under any inspection or acceptance clauses of this contract with respect to latent defects, gross mistakes, or fraud.

Support See Attachment A – Operations and Maintenance

3.5 Training

The Contractor shall provide relevant on-the-job training (by a suitably qualified instructor) for those personnel designated by FDIC, in order to

Corporation-instruct them in the operation and troubleshooting of the installed solution;

training sessions shall be conducted post-solution/system acceptance using the installed solution and shall include a question and answer element. All such training shall take place after the solution is fully operational, but prior to acceptance. Training sessions shall be recorded and made available to the FDIC for re-use. Training documentation shall be tailored to the solution.

4. Constraints

• Site Visit. The Contractor acknowledges, by attendance at the pre-proposal site visit, that it has taken steps reasonably necessary to ascertain the nature and location of the work, and that it has investigated and satisfied itself as to the general and local conditions which can affect the work or its cost, including but not limited to (1) conditions bearing upon transportation, disposal, handling, and storage of materials; (2) the availability of labor, water, electric power, and so forth; (3) uncertainties of weather, physical conditions at the site; and (5) the character of equipment and facilities needed preliminary to and during work performance. The Contractor also acknowledges that it has satisfied itself as to the character, quality, and quantity of surfaces and fixtures, or obstacles to be encountered, insofar as this information is reasonably ascertainable from an inspection of the site, as well as from the drawings and specifications made a part of this contract. Any failure of the Contractor to take the actions described and acknowledged in this paragraph will not relieve the Contractor from responsibility for estimating properly the difficulty and cost of successfully performing the work, or for proceeding to successfully perform the work without additional expense to the FDIC. The FDIC assumes no responsibility for any conclusions or interpretations made by the Contractor based on the information made available by the FDIC. Nor does the FDIC assume responsibility for any understanding reached or representation made concerning conditions which can affect the work by any of its officers or agents before the execution of this contract, unless that understanding or representation is expressly stated in this contract.

• Material and Workmanship. All equipment, material, and articles incorporated into the solution covered by this contract shall be new and of the most suitable grade for the purpose intended, unless otherwise specifically provided in this contract. References in this contract or its attachments to equipment, material, articles, or patented processes by trade name, make, or catalog number, shall be regarded as establishing a standard of quality and shall not be construed as limiting competition. The Contractor may, at its option, use any equipment, material, article, or process that, in the judgment of the Contracting Officer, is equal to that named in the contract, unless otherwise specifically provided in this contract. Except as may have been approved as part of the proposal and contract award process, the Contractor shall obtain the Contracting

Corporation-

Officer’s approval of the equipment to be included in the solution. When requesting approval, the Contractor shall furnish to the Contracting Officer the name of the manufacturer, the model number, and other information concerning the performance, capacity, nature, and rating of the equipment. When required by this contract or by the Contracting Officer, the Contractor shall also obtain the Contracting Officer’s approval of the material or articles which the Contractor contemplates incorporating into the work. When requesting approval, the Contractor shall provide full information concerning the material or articles. When directed to do so, the Contractor shall submit samples for approval at the Contractor’s expense, with all shipping charges prepaid.

Equipment, material, and articles that do not have the required approval shall be installed or used at the risk of subsequent rejection. All work under this contract shall be performed in a skillful and workmanlike manner. The Contracting Officer may require, in writing, that the Contractor remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable.

• Superintendence by the Contractor. At all times during performance of this contract and until the work is completed and accepted, the Contractor shall directly superintend the work or assign and have on the worksite a competent superintendent who is satisfactory to the Contracting Officer and has authority to act for the Contractor.

• Permits and Responsibilities. The Contractor shall, without additional expense to the FDIC, be responsible for obtaining any necessary licenses and permits (if applicable for installation), and for complying with any Federal, State, and municipal laws, codes, and regulations applicable to the performance of the work. The Contractor shall also be responsible for all damages to persons or property that occur as a result of the Contractor’s fault or negligence. The Contractor shall also be responsible for all materials delivered and work performed until completion and acceptance of the entire work, except for any completed unit of work which may have been accepted under the contract.

• Other Contracts. The FDIC may undertake or award other contracts for additional work at or near the site of the work under this contract. The Contractor shall fully cooperate with the other contractors and with FDIC employees and shall carefully adapt scheduling and performing the work under this contract to accommodate the additional work, heeding any direction that may be provided by the Contracting Officer. The Contractor shall not commit or permit any act that will interfere with the performance of work by any other contractor or by FDIC employees.

• Site Protection. The Contractor shall protect from damage all existing improvements and utilities (1) at or near the work site, and (2) on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this

Corporation-contract or failure to exercise reasonable care in performing the work. If the Contractor fails or refuses to repair the damage promptly, the Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

• Operations and Storage Areas. The Contractor shall confine all operations (including storage of materials) on FDIC premises to areas authorized or approved by the Contracting Officer. The Contractor shall hold and save the FDIC, its officers and agents, free and harmless from liability of any nature occasioned by the Contractor’s performance.

• Cleaning Up. The Contractor shall at all times keep the work area, including storage areas, free from accumulations of waste materials.

Before completing the work, the Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the FDIC. Upon completing the work, the Contractor shall leave the work area in a clean, neat, and orderly condition satisfactory to the Contracting Officer.

• Accident Prevention. The Contractor shall provide and maintain work environments and procedures which will (1) safeguard the public and FDIC personnel, property, materials, supplies, and equipment exposed to Contractor operations and activities; (2) avoid interruptions of FDIC operations and delays in project completion dates; and (3) control costs in the performance of this contract.