CORHQ-24-R-0713- Amendment 0003.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF AWARD

1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicble)

7. ADMINISTERED BY (If other than Item 6) CODE

FDIC 3700/56 (3-08)

FACILITY CODE

9A. AMENDMENT OF SOLICIATION NO.

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NO.

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, is not extended.

Offer must acknowledge receipt of this amendment by signing in Block 15b below and including the signed amendment with the offeror's proposal.

12. N/A

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO THE CHANGE ORDERS CLAUSE

B. THIS MODIFICATION IS ENTERED INTO PURSUANT TO THE AUTHORITY OF THE FDIC CONTRACTING OFFICER

C. THIS MODIFICATION IS ENTERED INTO PURSUANT TO MUTUAL AGREEMENT OF THE PARTIES

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remain unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

CORHQ-24-R-0713 / 0003

Item Phase I Questions FDIC Response 1 In order to lessen the burden on our customers, would the government consider CPARS in lieu of a

PPQ?

Offeror must ask each customer identified by the offeror in their Past Perfromance Information to complete and submit a PPQ to the CO. In the event no PPQs are recieved by the CO, the CO will pull the CPARS record. If there is no CPARS record the reference will not be considered. Please note this is a mandatory down-select phase and offerors that receive relevant and satisfactory/confidence can move forward. An offeror with no performance record identifiable will be rated Neutral/Unknown Confidence, which will prevent the offeror from moving forward.

2 Section L, Subsection 7.3.2-16 of the RFP states:

“Submit … up to three (3) recent contracts (completed or ongoing within the last 3 years) you consider the most relevant in demonstrating your ability to perform this requirement as the prime contractor.” The subsequent paragraph specifies:

“Also include past performance information by each of your subcontractors and joint venture partners (maximum of three (3)) …” Could the government clarify whether the requirement permits up to three references from the prime contractor, in addition to three references from subcontractors (for a total of six references), or if the requirement is limited to a total of three references, inclusive of both prime and subcontractor references?

The offeror may submit a maximum of six (6) total recent (completed or ongoing within the last 3 years) and relevant contracts. Up to three (3) for the prime contractor and up to three (3) for the proposed subcontractors.

3 We can submit questions regarding the full project and proposal until January 31st at 1200pm EST, correct?

Correct.

4 Can the government confirm/reiterate what is expected in the phase one response?

The Offeror's Volume I Past Performance is due on 1/31/2025 Phase I, along with any signed Confidentiality Agreements for personnel and companies that did not attend the Site Visit on 1/17/2025. Please read Sections L and M of the RFP in its entirety. See clause 7.3.2-16 Past Performance - Proposal Instructions for what is required for your Past Performance. Confidentiality Agreement Forms 3700/46(contractor company) and 3700/46a(all personnel) are attached to section J of the RFP.

5 Past Performance questionaries are to be returned by end users/site contact, correct? Is there a deadline the overall due date for the RFP or the due date for this phase? And if so what if those deadlines pass before end users reply?

Correct. PPQs and Phase I Volume I Proposals are due by 1/31/2025 at Noon EST. Phase II Proposals are due 3/25/2025 at Noon EST. See FDIC Clause 7.3.2-28 - (July 2008) Late Proposlas, Modification of Proposals, and Withdrawls of Proposals regarding Late Proposal submissions.

6 When is the Supply Chain Risk Management (SCRM) volume due?

The SCRM Volume is due in Phase II in Volume IV - Additional Information on 3/25/2025 at Noon EST.

7 Can the government confirm the “images (e.g.

snapshot of sketches) of the as designed solution and photos of the as delivered solution” requested under the past performance references are not included in the three-page maximum for each contract reference?

Images are not included in the page count.

8 For these images, in the instance we have renderings that were created for classified spaces, how would you like us to approach?

It is up to the offeror to figure out the security parameters for information, images, and renderings they would like to share as a part of their proposal and whether or not it can be shared with the government.

FDIC Board Room Collective Technology Refresh

Site Visit for CORHQ-24-R-0713

January 17, 2025

▪ Please do not engage the FDIC team in side conversations

▪ For the walk-through, feel free to ask questions

▪ Slides will be distributed on sam.gov

REMINDER - Security Regulations and Rules:

▪ After having checked in, the issued FDIC visitor badge must be displayed at all times.

▪ Visitor attendees must be escorted at all times by the employees/sponsors whom they are visiting.

▪ Visitor attendees must check out and return the visitor badge to any lobby Post upon leaving the FDIC facility.

▪ Visitor attendees shall not record anything conveyed during the meeting using audio or videotape.

▪ Photography and measurements of the rooms are allowed; however, photography of data, information, or individuals is not allowed.

Answers provided today are subject to change.

Final answers will be posted on sam.gov

A little bit of housekeeping…

Board Room Modernization Site Visit Agenda

1. Welcome and Introductions 10:00-10:10

2. Overview 10:10-10:20

3. CORHQ-24-R-0713 Steps 10:20-10:25

4. Pain Points 10:25 – 10:35

5. Walk-through of Rooms 10:35-11:50

a. Board Room

b. Chairman’s Conference Room

c. Overflow Conference Room

d. Virtual Outreach Center

6. Closing Remarks and Conclusion 11:50 – 12:00

Welcome and Introductions

▪ Around the Room

Overview

Purpose To tour the facility and rooms in order to provide potential offerors an opportunity to walk through the FDIC location(s) where services will be performed under the contract.

▪ What we will discuss:

o CORHQ-24-R-0713 purpose and intent o CORHQ-24-R-0713 timeline

▪ What we won’t discuss:

o Evaluation criteria o Pricing o Legal terms and conditions

Answers provided today are subject to change.

Final answers will be posted on sam.gov

▪ 10:00 AM January 17, 2025 – Site Visit (today’s event)

▪ 12:00 PM January 21, 2025 –

▪ Phase I questions or requests for clarification due

▪ 12:00 PM January 31, 2025 –

▪ Phase I proposal due

▪ Questions or requests for clarification due

▪ 12:00 PM March 25, 2025 – Phase II proposal due

CORHQ-24-R-0713 Steps*

*CORHQ-24-R-0713, as amended, takes precedence

Pain Points for Current System*

Audio / Sound System

▪ All audio control is limited (volume only) via unreliable AMX system (touch panel with multiple different pages for audio controls)

▪ Microphones are too far from speakers and don’t reproduce clear audio

▪ No operator station for manually mixing audio and managing multiple audio streams

▪ Speakers in the room are not placed ideally

▪ Combination of permanent microphone and speaker placement leads to feedback when increasing volume on speaker microphones

▪ All audio is run as twisted strand into the AMX controller and is not user serviceable instead of AVoIP

▪ Not enough microphones to accommodate larger panels of speakers, supplementary wireless system in place has the incorrect transmitter type and is inadequate

*These pain points are detailed in CORHQ-24-R-0713; CORHQ-24-R-0713, as amended, takes precedence.

Video

▪ Video routing limited to presets on AMX touch panel with no ability to modify inputs/destinations

▪ Large projector does not display crisp bright images and is positioned poorly relative to the room and participants. The projector also illuminates participants seated on north end of table.

▪ Only a single video output in the room limits the ability to display content

▪ Camera positioning is not ideal, high angles and poor physical placement

▪ Encoding relies on Vaddio AV Bridges into OFE desktop computers for web calls, no standalone devices

*These pain points are detailed in CORHQ-24-R-0713; CORHQ-24-R-0713, as amended, takes precedence.

Camera Placement

▪ Left frames in the above images are with camera placement at the corner (i.e. current camera placement)

▪ Right frames in the above images are with camera placement at the window recess *These pain points are detailed in CORHQ-24-R-0713; CORHQ-24-R-0713, as amended, takes precedence.

Lighting

▪ Current lighting fixture placement (including directly over seating positions) results in poor and uneven lighting on participants faces, leading to harsh shadows and extreme highlights even when in close proximity

▪ Harsh, directional lighting intensity varies drastically across the range of seating positions

▪ Lighting intensity is uncontrollable and set to a default room setting

▪ Lighting is not configured for broadcast video usage *These pain points are detailed in CORHQ-24-R-0713; CORHQ-24-R-0713, as amended, takes precedence.

Control Room

▪ Operator station is currently in the same room which prevents communication between staff in room and staff elsewhere in the building

(VOC)

▪ Inability to communicate hampers the ability to troubleshoot and work as a team

▪ Despite the room being configured to be run by operators, routing and audio control is limited to the single AMX touch panel

▪ Control station occupies a significant footprint of the room, often requiring board members or presenters to ‘squeeze’ between seated participants and the physical operator's station to get to their seats

▪ Adding additional locations as part of the BRC would require operators to be in boardroom to run events in other locations irrespective of boardroom scheduling

*These pain points are detailed in CORHQ-24-R-0713; CORHQ-24-R-0713, as amended, takes precedence.

Walk-through of Rooms Housekeeping Reminder

▪ Please do not engage the FDIC team in side conversations

▪ For the walk-through, feel free to ask questions

Security Regulations and Rules:

▪ Visitor attendees must be escorted at all times by the employees/sponsors whom they are visiting.

▪ Visitor attendees shall not record anything conveyed during the meeting using audio or videotape.

▪ Photography and measurements of the rooms are allowed;

however, photography of data, information, or individuals is not allowed.

Answers provided today are subject to change.

Final answers will be posted on sam.gov

Closing

▪ Slides will be distributed on sam.gov

▪ Answers provided today are subject to change. Final answers will be posted to sam.gov

REMINDER - Security Regulations and Rules:

▪ After checking in, an FDIC visitor badge will be issued that must be displayed at all times.

▪ Visitor attendees must be escorted at all times by the employees/sponsors whom they are visiting.

▪ Visitor attendees must check out and return the visitor badge to any lobby Post upon leaving the FDIC facility.

DOA/ASB

3501 Fairfax Drive Arlington, VA 22226 ditoles@fdic.gov

(703) 5622778 ditoles@fdic.gov