Board Room Collective Modernization Site Visit_1-17-25.pdf

FDIC Board Room Collective Technology Refresh

Site Visit for CORHQ-24-R-0713

January 17, 2025

▪ Please do not engage the FDIC team in side conversations

▪ For the walk-through, feel free to ask questions

▪ Slides will be distributed on sam.gov

REMINDER - Security Regulations and Rules:

▪ After having checked in, the issued FDIC visitor badge must be displayed at all times.

▪ Visitor attendees must be escorted at all times by the employees/sponsors whom they are visiting.

▪ Visitor attendees must check out and return the visitor badge to any lobby Post upon leaving the FDIC facility.

▪ Visitor attendees shall not record anything conveyed during the meeting using audio or videotape.

▪ Photography and measurements of the rooms are allowed; however, photography of data, information, or individuals is not allowed.

Answers provided today are subject to change.

Final answers will be posted on sam.gov

A little bit of housekeeping…

Board Room Modernization Site Visit Agenda

1. Welcome and Introductions 10:00-10:10

2. Overview 10:10-10:20

3. CORHQ-24-R-0713 Steps 10:20-10:25

4. Pain Points 10:25 – 10:35

5. Walk-through of Rooms 10:35-11:50

a. Board Room

b. Chairman’s Conference Room

c. Overflow Conference Room

d. Virtual Outreach Center

6. Closing Remarks and Conclusion 11:50 – 12:00

Welcome and Introductions

▪ Around the Room

Overview

Purpose To tour the facility and rooms in order to provide potential offerors an opportunity to walk through the FDIC location(s) where services will be performed under the contract.

▪ What we will discuss:

o CORHQ-24-R-0713 purpose and intent o CORHQ-24-R-0713 timeline

▪ What we won’t discuss:

o Evaluation criteria o Pricing o Legal terms and conditions

Answers provided today are subject to change.

▪ 10:00 AM January 17, 2025 – Site Visit (today’s event)

▪ 12:00 PM January 21, 2025 –

▪ Phase I questions or requests for clarification due

▪ 12:00 PM January 31, 2025 –

▪ Phase I proposal due

▪ Questions or requests for clarification due

▪ 12:00 PM March 25, 2025 – Phase II proposal due

CORHQ-24-R-0713 Steps*

*CORHQ-24-R-0713, as amended, takes precedence

Pain Points for Current System*

Audio / Sound System

▪ All audio control is limited (volume only) via unreliable AMX system (touch panel with multiple different pages for audio controls)

▪ Microphones are too far from speakers and don’t reproduce clear audio

▪ No operator station for manually mixing audio and managing multiple audio streams

▪ Speakers in the room are not placed ideally

▪ Combination of permanent microphone and speaker placement leads to feedback when increasing volume on speaker microphones

▪ All audio is run as twisted strand into the AMX controller and is not user serviceable instead of AVoIP

▪ Not enough microphones to accommodate larger panels of speakers, supplementary wireless system in place has the incorrect transmitter type and is inadequate

*These pain points are detailed in CORHQ-24-R-0713; CORHQ-24-R-0713, as amended, takes precedence.

Video

▪ Video routing limited to presets on AMX touch panel with no ability to modify inputs/destinations

▪ Large projector does not display crisp bright images and is positioned poorly relative to the room and participants. The projector also illuminates participants seated on north end of table.

▪ Only a single video output in the room limits the ability to display content

▪ Camera positioning is not ideal, high angles and poor physical placement

▪ Encoding relies on Vaddio AV Bridges into OFE desktop computers for web calls, no standalone devices

Camera Placement

▪ Left frames in the above images are with camera placement at the corner (i.e. current camera placement)

▪ Right frames in the above images are with camera placement at the window recess

Lighting

▪ Current lighting fixture placement (including directly over seating positions) results in poor and uneven lighting on participants faces, leading to harsh shadows and extreme highlights even when in close proximity

▪ Harsh, directional lighting intensity varies drastically across the range of seating positions

▪ Lighting intensity is uncontrollable and set to a default room setting

▪ Lighting is not configured for broadcast video usage

Control Room

▪ Operator station is currently in the same room which prevents communication between staff in room and staff elsewhere in the building

(VOC)

▪ Inability to communicate hampers the ability to troubleshoot and work as a team

▪ Despite the room being configured to be run by operators, routing and audio control is limited to the single AMX touch panel

▪ Control station occupies a significant footprint of the room, often requiring board members or presenters to ‘squeeze’ between seated participants and the physical operator's station to get to their seats

▪ Adding additional locations as part of the BRC would require operators to be in boardroom to run events in other locations irrespective of boardroom scheduling

Walk-through of Rooms Housekeeping Reminder

▪ Please do not engage the FDIC team in side conversations

▪ For the walk-through, feel free to ask questions

Security Regulations and Rules:

▪ Visitor attendees must be escorted at all times by the employees/sponsors whom they are visiting.

▪ Visitor attendees shall not record anything conveyed during the meeting using audio or videotape.

▪ Photography and measurements of the rooms are allowed;

however, photography of data, information, or individuals is not allowed.

Answers provided today are subject to change.

Closing

▪ Slides will be distributed on sam.gov

▪ Answers provided today are subject to change. Final answers will be posted to sam.gov

REMINDER - Security Regulations and Rules:

▪ After checking in, an FDIC visitor badge will be issued that must be displayed at all times.

▪ Visitor attendees must be escorted at all times by the employees/sponsors whom they are visiting.

▪ Visitor attendees must check out and return the visitor badge to any lobby Post upon leaving the FDIC facility.