CONTRACT_CHANGE_REQUEST.pdf

This is a Contract Change Request form from the City of Carmel's Board of Public Works and Safety for the 106th and Westfield Water Main Extension project. The form serves as a template for requesting modifications to the construction contract involving the installation of approximately 800 linear feet of 12-inch water main using either open cut or horizontal directional drilling methods. The document provides structured fields for documenting the scope of work changes, reasons for modifications, cost impacts, timeline adjustments, and personnel requirements. The mandatory pre-bid conference is scheduled for Wednesday, April 8, 2026, at 9:00 a.m. at City Hall, with sealed bids due by 9:00 a.m. on Wednesday, April 15, 2026. The project work is expected to commence in May 2026 with substantial completion required by June 30, 2026, pending a Notice to Proceed issued on or before April 15, 2026.

The contract change request form requires identification of cost adjustments to the contract price, determination of whether additional contract time is necessary to complete the work, and specification of any additional personnel needs by trade and duration. The form includes sections for engineer review and recommendations, attachment identification, and sign-off by preparers and reviewers. All work must comply with Indiana Department of Transportation Standard Drawings and Specifications, INDOT Supplemental Specifications, and City of Carmel Standards for Construction and Utility Standard Specifications and Details (2023). The project is funded by the City of Carmel with no specific budget disclosure in procurement documents; however, all bids must be reasonable and not exceed available City funds. Contractors must maintain comprehensive general liability insurance with minimum limits of $6,000,000 general aggregate and $5,000,000 per occurrence, provide performance and payment bonds equal to 100 percent of the contract value, and submit E-Verify compliance documentation at bid submission.