REQUEST_FOR_PROPOSAL_CHANGE.pdf

This is a Request for Proposal Change form issued by the City of Carmel, Indiana for the 106th and Westfield Water Main Extension project. The document serves as a formal request for contractors to submit proposals regarding proposed modifications to an existing contract. Contractors are required to submit their proposals within fifteen (15) calendar days of the request date and must include four (4) copies of detailed breakdowns showing quantities, costs of materials, equipment, labor, overhead, and profit, as well as the basis for any requested additional time. The proposal must address the effect of the proposed change on both Substantial Completion and Final Completion dates. The underlying project involves the installation of approximately 800 feet of water main utilizing either open cut or directional drilling methods, with sealed bids originally due by 9:00 am on Wednesday, April 15, 2026, through the City's e-Procurement Portal.

The change request explicitly states that submission of a proposal does not authorize the contractor to proceed with the proposed work or stop previously scheduled work. A Contract Change Order and Notice To Proceed will only be issued upon approval of the proposal. Contractors should clearly state in their proposals any impacts to project completion timelines. The specific proposal due date, engineer approval, and owner's representative approval are to be completed by the City of Carmel at the time of issuance.