Construction Project Paperwork Packet 3.10.2026.pdf

Bid Number (PR):

Bidding Company:

Address:

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Acknowledgment and acceptance of Terms and Conditions, Contract Specifications, Instructions To Bidders, and Bid Sheet or Request for Proposals, including all addenda

The undersigned, duly authorized representative of the Contractor submitting the accompanying bid or proposal, hereby acknowledges receipt and acceptance of all terms and conditions, contract specifications, instructions to bidders, bid sheets, or request for proposals, as the case may be, including all addenda (if any) thereto, issued by the City of Toledo that are the subject of the accompanying bid or proposal.

The undersigned agrees to clearly call out in its bid or proposal any deviations from any portion of said terms and conditions, contract specifications, instructions to bidders, bid sheets, or request for proposals, as the case may be, including all addenda.

Contractor:

Business Name:

Signature: Date:

Name & Title of Authorized Representative:

Email: Phone:

CONTRACT COMPLIANCE - DIVISION OF PURCHASING

Living Wage Contract Addendum

Chapter 187 of Toledo Municipal Code, mandates that all vendors awarded $10,000 in contracts or over $100,000 in financial assistance from the City per year meet minimum compensation levels for their employees. In addition to the requirement for completing the attached Living Wage Affidavit, this Ordinance also requires that the following two (2) paragraphs be added to all City contracts:

1. The City of Toledo Living Wage Requirements, set forth in Toledo Municipal Code 187.24(c) 187.36, 187.37, 187.39, 187.40, 187.43 apply to this contract and to all subcontracts entered for the performance of this contract. Upon notification of a violation of any of those requirements, the contractor will have thirty (30) days to bring itself and/or its subcontractors into compliance. At the end of the thirty (30) day period, if a violation exists, the City of Toledo may terminate the contract and pursue any other legal remedies. If a contractor violates the Living Wage provision a second time, all City contracts with that contractor shall automatically terminate and no new contracts shall be entered for a five

(5) year period. (See Toledo Municipal Code 187.43(c).)

2. Retaliation against any employee claiming violation of the City of Toledo Living Wage provisions is expressly prohibited. Such retaliation shall be grounds for termination of this contract and/or rejection of future bids. (See Toledo Municipal Code 187.43(d).)

In addition, the Ordinance requires each covered contractor to post and distribute twice yearly to its employees a notice in both English and Spanish, which states the following:

This employer is subject to Living Wage. Employees directly working under a City of Toledo contract, or employees working at a site or on a project to which City of Toledo financial assistance has been given, is entitled to be paid a “Living Wage” as defined by the Toledo Municipal Code.

A “Living Wage” is:

(1) $17.45* per hour or 110% of the updated federal poverty level for a family of four, plus making available single health coverage in an amount not to exceed 15% of the employee’s monthly wages;

(2) $20.63* per hour or 130% of the updated federal poverty level for a family of four for those employees not provided single coverage health benefits that do not cost the employee more than 15% of his/her monthly wages, except to those employees within an established probationary period that does not exceed sixty (60) work days.

* Rates published in this notice are based on 2026 Annual Update of the HHS Poverty Guidelines, 91 Fed. Reg. 1797

(January 15, 2026). Rates are subject to annual updates.

Employees may report violations to:

Contract Compliance, Division of Purchasing, One Government Ctr., Suite 2000, Toledo, OH 43604.

Email: contractcompliance@toledo.oh.gov.

Please have an individual authorized to bind your company to this addendum sign and date below to indicate concurrence with the above changes.

VENDOR: ______________________________________

SIGNATURE: ______________________________________

TITLE: ______________________________________

DATE: ______________________________________

mailto:contractcompliance@toledo.oh.gov

Primary/Subcontractor Agreement Certificate

For reference, see TMC Chapters 187, 188, and 798.

Updated 1/16/26

Primary Contractor ___________________________________________ Amount of Bid ____________________ Bid # ____________________

Project Name __________________________________________________________________________________________________________

The Primary Contractor must list all of its subcontractors and sign this form. Any change in subcontractors must be reported via email to Contract Compliance at contractcompliance@toledo.oh.gov

List ALL Subcontractors/Suppliers of Goods and/or Services for the above-referenced project. Please use a separate form for each sub/supplier.

Company Name Company Address & Phone Scope of Work Projected Subcontract Amount

Subcontractor(s) will not be used on this project. Check box

I certify I have read and understand the above-stated information and agree to comply.

Signature of Authorized Representative for Prime Contractor Name & Title Date

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Best Bid Criteria

The following Best Bid Criteria information is used to determine whether a bid is the best bid for construction, alteration, and/or renovation projects in excess of seventy-five thousand dollars ($75,000.00), per TMC 187.12(c).

(1) Bidder's and its subcontractor's experience and background.

A. Related project experience - experience of the bidder on projects of the nature for which bids were solicited, to include previous related experiences with the City.

B. Project familiarity - bidder's familiarity with the project being undertaken, including all local standards, specifications, and requirements, and they are to be efficiently and effectively met.

C. Construction experience - a description of general construction contracts in which the bidder has performed, including a listing of the last ten (10) completed projects similar to the requested work.

(2) Bidder's and its subcontractor's workforce.

A. Continuity and experience of the bidder's workforce - extent of experience with the firm and in the area of construction for which the bid is submitted.

B. Availability of workforce - whether the bidder's employees are drawn mainly from Northwest Ohio and Southeast Michigan, to include Lucas, Wood, Williams, Defiance, Fulton, Henry, Ottawa, Sandusky, Seneca, Hancock, Putnam, Paulding, and Erie Counties in Ohio and Monroe and Lenawee Counties in Michigan. List the percentage of your workforce based in Toledo, Lucas County, Michigan, and the 10-county area.

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C. Apprenticeship program - whether the bidder's employees participate in a bona fide apprenticeship program that is approved by the Ohio State Apprenticeship Council and the U.S. Department of Labor, if such apprenticeship programs are available for their workforce.

D. Employee welfare - whether the bidder provides employee health insurance and retirement or pension plan for its employees.

E. Employee safety - whether the bidder provides for an OSHA (and if applicable, EPA) compliance safety plan for its employees and provides safety training as required.

F. Drug-free workplace - whether the bidder has in place a drug-free awareness program and notification requirements consistent with the requirements of the Federal Drug-Free Workplace Act of 1988.

(3) Bidder's and its subcontractor(s) record of compliance.

A. Bonding experience - whether bidder has a record of claims against performance bonds secured on public improvement construction projects, with an explanation of reasons for claims.

B. Tax laws - whether the bidder is in compliance with City and State taxes on payroll and net profits, to include an affidavit as to no outstanding tax liens and as to no outstanding City income tax obligations.

Address:

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C. Wage, hour, and unemployment laws - whether the bidder is in compliance with Federal, State, or local laws or regulations regarding safety and health, fair labor standards, prevailing wages, minimum wages, unemployment, and workers' compensation, including, but not limited to, Section 545.22 and Chapter 796 of this Code.

D. Construction compliance - whether the bidder has a record for complying with and meeting completion deadlines and successfully controlling costs bid on similar construction projects, to include a review of the various construction experience and compliance in the preceding twelve (12) months covering the bidder's compliance with completion deadlines, the amount of any change orders for the job or cost overruns on each job undertaken, the reasons for the change orders or cost overruns, and the timely response to site clean-up and "punch" list.

E. Equal business opportunity - whether bidder is in compliance with any affirmative action or disadvantaged business enterprise program that the City is required by law to enforce in connection with funds to be spent under the procurement contract; and the bidder's compliance with the City's disadvantaged business enterprise program, describing any joint ventures, partnerships or subcontracts with DBEs certified by the City's Office of Affirmative Action and specifying the names of the companies, description of the work to be performed, and percentage of the contract to be awarded to DBEs.

F. Bidder's responsiveness - whether the bidder has timely provided information or materials to document the foregoing criteria, including a listing of the percentage of the bidder's workforce residing in Toledo, Lucas County, Northwest Ohio, and Southeast Michigan. TO BE COMPLETED BY THE ORIGINATING DEPARTMENT.

https://codelibrary.amlegal.com/codes/toledo/latest/toledo_oh/0-0-0-157611#JD_545.22 https://codelibrary.amlegal.com/codes/toledo/latest/toledo_oh/0-0-0-157658#JD_Chapter796