Construction Presentation Industry Day NWP 22JAN2026.pdf

Martha C. Brandl, P.E., PMP Chief, Construction Branch

CENWP-ECC

22 Jan 2026

Rising Better Together:

Construction Contract

Administration and Portland District

• Who we are

Portland District Overview

Construction Branch

• What we do

Contract Administration

Quality Assurance

Safety

• Recent Updates/Changes

Agenda

3Portland District Waterways

• 485 Columbia River Basin navigable river miles

• 700 miles of navigation channels

Dams

• Columbia River: 3

• Willamette River Basin: 11 dams (and 2 re-regulating)

• Rouge River Basin: 2 dams

• Willow Creek Dam and Reservoir

Locks

• Operate and maintain 3 of NWD’s 10 locks

• Pass 10 million tons of the 50.5 million tons of commerce shipped annually

Ports and harbors

• 10 deep draft (greater than 14 ft.) ports

• 12 shallow draft harbors

• 12 large-scale jetty systems

Dredging

• Two hopper dredges: Yaquina and Essayons

• Material dredged: 18.9 million cubic yards

• 50+ personnel (engineers, geologists, technicians, field inspectors, support personnel)

• Three Resident Offices (Eugene, Bonneville, Vancouver)

• Construction Services and Cost Engineering in Portland (Construction Planning, Cost Estimating)

• Contract Administration & Technical Section (Cascades Project Office)

NWP Construction Branch Structure

• Represent the Owner/Customer on Contractual Matters

• Contract Administration

• Supply, Service, and Construction Contracts

• Quality Assurance

• Safety Oversight

• Environmental Compliance

Construction Division / Branch Responsibilities

• Resolve Engineering and Design Issues

• Prepare and Issue Change Orders and Cost Estimates

• Perform Quality Assurance / Field Oversight

• Ensure Safety Oversight and reporting

• Schedule Monitoring

• Environmental Compliance

• Fiscal Management

• Project Delivery Team (PDT)

• ACO/COR/QA roles

• Submittals/Transmittals/RFIs

• Main POC for Contractor functions

Construction Contract Administration:

What We Do

PDT

7Resident Office Roles

Resident / Project Office Resident Engineer (RE)

Team Lead (TmL)

Project Engineers (PE)

Quality Assurance Representative (QAR) or Government QAR (GQAR)

Contract Administration Support Team (CAST Team)

Administrative Roles

Contractual Authority Roles ACO/Alternate ACO

Contracting Officer’s Representative (COR)

Quality Assurance Representative (QAR) or Government QAR (GQAR)

Office Role = Contractual Role??? (Often but NOT Always) ACO/Alternate ACO

– Enforces and CAN change contract (certain clauses, $500k warrants)

– Must be appointed to a specific contract by the Procuring Contracting Officer (PCO)

Contracting Officer’s Representative (COR)

– Enforces and can NOT change contract

– Must be appointed to a specific contract by the PCO

• Know your specs

• Key Clauses:

52.225-11 Buy American 52.219-14 Limitations on Subcontracting 52.232-27 Prompt Payment for Construction Contracts 52.211-12 Liquidated Damages

• Submittal Register – in Appendix

• Wage Determination

Contract Administration

• Preconstruction conference

• Project Specific Management Plan (PSMP):

Accident Prevention Plan (APP) Environmental Protection Plan (EPP) Contractor Quality Control Management Plan (CQCMP) Project Work Plan Schedule for Construction Submittal Register

• Lines of Authority

• Security/Background checks

NTP and GO!

10Recent Changes to Administering Contracts New Security Specification Section – 01 12 00.00 25 Security Requirements.

• All contractor personnel will need a background check to work at NWP dams.

• Contractor personnel who do not have a background check will have to be escorted by a contractor employee that has completed a tier 1 background check.

Cybersecurity Maturity Model Certification (CMMC) Program A DoD cybersecurity assurance framework that verifies contractors have implemented required safeguards to protect FCI and CUI on contractor-owned information systems.

FAR Overhaul

• Limited impact to non-commercial construction contracts or design-build contracts.

• Impacts more on the type of contract or acquisition methodology (e.g. design-build to budget approach).

• Each District may have adaptations different then a sister District – example is 52.211-10 and what is used in lieu of that clause.

• Several clauses are going away from our construction contracts

52.211-10 Commencement, Prosecution, and Completion of Work 52.211-18 Variation in Estimated Quantity 52.236-1 Performance of Work by the Contractor 52.236-26 Preconstruction Contract 52.236-27 Site Visit (Construction) 52.236-4 Physical Data

Partnering Meeting

– Establish positive relationships between the Government, Contractor, and stakeholders

– Introduce issue resolution processes and identifies lines of communication

– Promote open/honest communication

• Does not minimize or delete any contract requirements

• May be formal or informal type of facilitation

• 3 levels of Partnering Intensity

• Now required.

Red Zone Meeting

- The facility turnover planning meeting

• Covers remaining Contractor activities o Remaining Inspections / Testing o O&Ms o Spare parts o User Trainings o Warranty management

• Red zones to occur 60 days prior to completion or at approximately 75% completion

• Now required for Civil Works

Recent Changes to Administering Contracts

• Resident Management System (RMS) (soon to be CMP) -required to be used on Construction Contracts -tracks and documents all contract admin activities

• Submittal Register

• CQC Personnel: Superintendent vs CQM

• Definable Features of Work

• 3 phase inspection

• Testing

• Completion Inspections

• Daily Reports

Quality

13RMS vs CMP Resident Management System (RMS)

• USACE application for construction contract administration and management.

• Construction Division/Branch required system of record.

• Used by both the Government and Contractor.

• In future, RMS sunsetting and new Construction Management Platform (CMP) – Kahua based

Construction Management Planform (CMP) – Powered by Kahua

• Commercial Software Program

• Project Lifecycle Data

• Real time access to drawings, specification, and documentation in the field.

• Full mobile functionality

• Expect less redundant data entry and fewer steps

• Six phases to roll out to enterprise

– 1st Phase is Jan 2027

– NWP – in Phase 6: Nov-Dec 2027 https://usace.dps.mil/sites/TDL-CECW-EC-CMA/SitePages/RMS_cmi.aspx https://usace.dps.mil/sites/TDL-CECW-EC-CMA/SitePages/CMP_cmi.aspx

• Site Safety Health Officer (SSHO)

• Competent Person/Qualified Person

• Activity Hazard Analysis (AHA)

• Accident Prevention Plan (APP)

• Hazardous Energy Control

Procedure (HECP)

• Critical Lift plans

• Safety Reporting

• Process and POC

• High Hazard Areas

Safety

New EM 385-1-1, Mar 2024.

NWP SAF 385-1. Supplement to USACE HECP. Reviewed every 2 years.

NEW FORMS:

Accident Prevention Plan (APP) Worksheet (Mandatory) – ENG Form 6293

• All encompassing

Site Safety and Health Office (SSHO) Designation Letter (Mandatory) – ENG Form 6282

• SSHOs is designated.

• Identifies Level 1, 2 or 3. Note: Most NWP contracts will require Level 1.

Certificate of Compliance for Load Handling Equipment (Mandatory) – ENG Form 6209

• Approved prior to mobilizing equipment for all Load Handling Equipment.

• Identifies Operator Names.

Activity Hazard Analysis (AHA) Form (Non-Mandatory) – ENG Form 6206 Critical Lift Plan Form (Non-Mandatory) – ENG Form 6213 Standard Lift Plan Form (Non-Mandatory) – ENG Form 6203

Recent Changes to Safety Program

• CQM - 17 April next course

What challenges have you had with USACE’s Construction Contract Administration?

What have you seen be successful in other USACE District Construction administration?

What do you wish to communicate to the Government for continuing to work together?

Continuing the Mission

Pre-construction Condition

Post-construction Condition

17Questions?