Community_Grants_Procurement_Review_Checklist_October_2023.docx
DOCX document 64 KB Posted
- Attached to
- Anclote Road Stormwater and Roadway Improvements - Professional Engineering Services (PID 003897A)
- Solicitation number
- 26-0128-RFQ-CCNA
- Issued by
- Pinellas County, Clewiston City, Florida
About this file
This file is an EPA Community Grants Programmatic Competitive Proposal Procurement Review Checklist used by the U.S. Environmental Protection Agency and Pinellas County, Florida to evaluate the Anclote Road Stormwater and Roadway Improvements project procurement. The county issued a qualifications-based Request for Qualification (RFQ) on March 5, 2026, with written questions due by March 26, 2026, at 3:00 PM Eastern Time and proposal submissions due April 2, 2026, at 3:00 PM Eastern Time via the OpenGov platform. The selected professional engineering firm will provide comprehensive engineering services including environmental assessments per the National Environmental Policy Act (NEPA), preparation of a Preliminary Engineering Report (PER) and Environmental Information Document (EID) meeting EPA guidelines, traffic analysis, drainage studies, cultural resource surveys, contamination assessments, tree inventory evaluations, geotechnical investigations, resiliency analysis, and public involvement coordination for a 2.4-mile roadway corridor in Tarpon Springs. The contract is a non-continuing professional services agreement with a term of 730 consecutive calendar days from Notice to Proceed and an estimated 12-month completion schedule with no mandatory site visit required. No incumbent contractor has been identified for this procurement.
The RFQ evaluation criteria total 2,000 points, allocating points for firm ability and personnel qualifications (425 points), past performance on similar projects (375 points), volume of work previously awarded (50 points), minority business status (25 points), Pinellas County Small Business Enterprise certification status (100 points), and regional office location (25 points). The project is funded through an EPA State and Tribal Assistance Grant (STAG) from the Clean Water State Revolving Funds program totaling $2,240,000, with total multi-year project costs estimated at $35,440,000 distributed across design ($2,941,000), acquisitions ($3,000,000), and construction ($29,499,000); Pinellas County is contributing $5,941,000 through the Local Infrastructure Sales Surtax (Penny for Pinellas). Pricing and deliverables will be negotiated separately following Brooks Act qualifications-based selection procedures, with lump sum compensation structured across fourteen task categories and monthly invoicing tied to progress reports. Selected consultants must maintain professional liability insurance of $5,000,000, general liability of $1,000,000 per occurrence, pollution legal liability of $1,000,000, and workers' compensation coverage, with all policies maintaining AM Best ratings of A-VIII or better and naming Pinellas County as an additional insured. The procurement encourages good faith efforts to solicit Disadvantaged Business Enterprises per 40 CFR Part 33 and requires E-Verify verification for all employees hired after January 1, 2021.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Anclote_Rd_SOS_100625.pdf | ||
| Sample_Agreement.pdf | ||
| 26-0128-RFQ-CCNA_3-4-26.pdf | ||
| Appendices_Final_PER__00387A_Anclote_Road_Combined_062024.pdf | ||
| 003897A_Anclote_Road_Improvements_Final_PER_062024_1.pdf | ||
| 003987A_FY26_PFO_11.20.25pdf.pdf | ||
| Sum_of_Alter_in_PER_f_One_Note.docx | DOCX document | |
| 102225_addit_cmts_Trees.pdf | ||
| Request_for_ITB_CCNA_RFP_Nov2023.docx | DOCX document | |
| Additional_requirements_rev1.docx | DOCX document | |
| Community_Grants_Procurement_Review_Checklist_October_2023.docx | DOCX document | |
| Anclote_Rd_SOS_100625.docx | DOCX document | |
| 06-Best-practice-guide-for-procure.pdf | ||
| Notice_of_Intent_to_Sole_Source_07-25-2023.pdf | ||
| Non-Competitive_Oversight_Committee_Justification_Form.docx | DOCX document |
Show all 15
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
As a reminder, it is possible that some of the questions listed below do NOT apply to your project and/or solicitation documents.
EPA Community Grants Programmatic Competitive Proposal Procurement Review
RFP/RFQ Documents Checklist:
(For draft and published RFPs/RFQs) General Procurement Standards and Considerations
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
1. Is the project (type/objective) described in the RFP/RFQ consistent with the Work Plan submitted to EPA?
| 2. Is the RFP/RFQ for a project that contains CWSRF-eligible activities? | |||
| ☐ | ☐ | ☐ | ☐ |
| 3. Is the RFP/RFQ for a project that contains DWSRF-eligible activities? | |||
| ☐ | ☐ | ☐ | ☐ |
| 4. Is the RFP/RFQ for a project that contains CWSRF and DWSRF-eligible activities? | |||
| ☐ | ☐ | ☐ | ☐ |
| 5. Is cost/price reasonableness being evaluated? | |||
| ☐ | ☐ | ☐ | ☐ |
| 6. Are qualifications being evaluated? | |||
| ☐ | ☐ | ☐ | ☐ |
| 7. Does the RFP/RFQ contain options that will allow the same contractor to conduct work under current / future grants? | |||
| ☐ | ☐ | ☐ | ☐ |
Competition
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| 8. Does the RFP/RFQ include any undue restrictions to competition? See 2 CFR 200.319(b). Examples of practices that are restrictive of competition include: | |||
| ☐ | ☐ | ☐ | ☐ |
| · Placing unreasonable requirements on firms | |||
| ☐ | ☐ | ☐ | ☐ |
| · Requiring unnecessary experience and excessive bonding | |||
| ☐ | ☐ | ☐ | ☐ |
| · Specifying brand names | |||
| ☐ | ☐ | ☐ | ☐ |
| · Using geographical preferences, except for A/E services if it leaves an appropriate number of qualified firms to compete for the project | |||
| ☐ | ☐ | ☐ | ☐ |
· Working with, using sample language or templates from, accepting free services from contractors to develop or draft specifications, requirements, statements of work, or invitations for bids or requests for proposals for procurements if that contractor will be competing for the resultant contract
(Note: While this is meant to be an example of a practice that is restrictive of competition, it may be difficult to discern this information solely from reviewing the solicitation documents)
| 9. Does the RFP/RFQ incorporate a clear and accurate description of the technical requirements for the material, product, or service to be procured? | |||
| ☐ | ☐ | ☐ | ☐ |
| 10. Does the RFP/RFQ identify all requirements which the offerors must fulfill and all other factors to be used in evaluating bids or proposals? | |||
| ☐ | ☐ | ☐ | ☐ |
Competitive Procurement Standards
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| 11. Does the RFP/RFQ identify all evaluation factors and their relative importance? | |||
| ☐ | ☐ | ☐ | ☐ |
| 12. Does the grantee have a written method for conducting technical evaluations of the proposals received and making selections? | |||
| ☐ | ☐ | ☐ | ☐ |
13. Is reasonableness of cost or price an evaluation factor? See 2 CFR 200.320(b)(2)(iv).
(Note: This requirement is not applicable to procurements that are limited to A/E Professional services, where qualifications-based selection can be used).
14. If reasonableness of cost/price is a selection factor, is cost/price reasonableness weighed at least 25% of the total percentage?
(Note: This requirement is not applicable to procurements that are limited to A/E Professional services, where qualifications-based selection can be used).
15. Is solicitation document qualification-based (i.e., price/cost reasonableness is not considered in the evaluation of proposals)?
(Note: The method, where price is not used as a selection factor, can only be used in procurement of A/E professional services. It cannot be used to purchase other types of services though A/E firms that are a potential source to perform the proposed effort.)
Other RFP/RFQ Considerations
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| 16. Does the RFP/RFQ reference the following (as applicable)? | |||
| ☐ | ☐ | ☐ | ☐ |
| · The non-Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation | |||
| ☐ | ☐ | ☐ | ☐ |
| · Build America, Buy America (BABA) | |||
| ☐ | ☐ | ☐ | ☐ |
| · American Iron and Steel (AIS) | |||
| ☐ | ☐ | ☐ | ☐ |
17. Does the RPF/RFQ reference any other provisions of law (e.g., non-discrimination or DBE)?
General Contract Information:
(For completed procurements only)
A. Selected Contractor name and representative:
Name: Firm: Title:
Phone Number: E-mail Address:
B. Request for Proposals (RFP) or Request for Qualifications (RFQ):
C. Is the RFP/RFQ for a project that contains CWSRF-eligible or DWSRF-eligible activities or both?
D. The contractor is not debarred, suspended, or excluded from Federal assistance programs (https://www.sam.gov/portal/public/SAM)?
Yes No
NA
CNBD
Remarks
E. Type of services to be performed under the contract (e.g., architecture/engineering (A/E), environmental review):
F. Type of contract[footnoteRef:2]: [2: The grantee may use a time-and-materials type contract only after a determination that no other contract is suitable and if the contract includes a ceiling price that the contractor exceeds at its own risk.]
G. Contract number:
H. Contract amount:
I. Date contract awarded:
J. Does the contract contain options that will allow the same contractor to conduct work under current / future grants? _______________________
If yes, how long is the option term? ________________________
Note, recipients may enter into competitively awarded long-term (generally not to exceed five years) contracts for professional services or equipment leases that include options for periodic renewals.
K. Was the RFP/RFQ publicized?
Yes No
NA
CNBD
Remarks
L. Number of RFP/RFQ advertisements (including repeat advertisements in the same source):
M. Number of days RFP/RFQ was publicly advertised (count from date of first publication to bid opening date):
Note: Consistent with 40 CFR Part 33, EPA recommends that grantees post solicitations for bids or proposals for a minimum of 30 calendar days before the bid or proposal closing date.
N. Number of potential contractors directly solicited (Total) and number of Disadvantaged Business Enterprises (DBEs) directly solicited: Total DBEs
O. Number of days between last direct solicitation and RFP/RFQ closing date:
P. Total number of bids received and number of bids received from DBEs:
Total DBEs
Note: Competitive procurement (> $250,000) requires that at least two or more responsible bidders are willing and able to compete effectively for the business.
Q. If only one bid was received, did the recipient negotiate profit as a separate element of the contract? (See 2 CFR 200.324)
(Note, this also applies to qualifications-based procurement should one bid be received.)
Good Faith Efforts to Solicit DBEs
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| R. Were Disadvantaged Business Enterprises (DBEs) made aware of the contracting opportunities to the fullest extent practicable by making the following six good faith efforts: |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| 1. Ensure DBEs are made aware of contracting opportunities to the fullest extent practicable through outreach and recruitment activities. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| 2. Make information on forthcoming opportunities available to DBEs and arrange time frames for contracts and establish delivery schedules, where the requirements permit, in a way that encourages and facilitates participation by DBEs in the competitive process. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| 3. Consider in the contracting process whether firms competing for large contracts could subcontract with DBEs. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| 4. Encourage contracting with a consortium of DBEs when a contract is too large for one of these firms to handle individually. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| 5. Use the services and assistance of the Small Business Administration and the Minority Business Development Agency of the Department of Commerce. |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
| 6. If the prime contractor awards subcontracts, require the prime contractor to take the steps in paragraphs (a) through (e). |
| ☐ |
| ☐ |
| ☐ |
| ☐ |
Other Considerations for Awarded Contracts
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| S. Were any practices restrictive of competition involved in awarding the contract to the selected firm, including the ones listed below? | |||
| ☐ | ☐ | ☐ | ☐ |
| · Noncompetitive pricing practices between firms | |||
| ☐ | ☐ | ☐ | ☐ |
| · Noncompetitive awards to consultants who are on retainer | |||
| ☐ | ☐ | ☐ | ☐ |
| · Organizational Conflicts of Interest | |||
| ☐ | ☐ | ☐ | ☐ |
| · Personal conflicts of interest | |||
| ☐ | ☐ | ☐ | ☐ |
| · Accepting/awarding contract to a firm who helped developed RFP/RFQ | |||
| ☐ | ☐ | ☐ | ☐ |
| T. Did grantee select the responsible contractor having most advantageous proposal? | |||
| ☐ | ☐ | ☐ | ☐ |
| U. Were all conflicts of interest identified and addressed? | |||
| ☐ | ☐ | ☐ | ☐ |
| V. Was the award made to a responsible contractor possessing the ability to perform successfully under the terms and conditions of the procurement, with consideration given to such matters as contractor integrity, compliance with public policy, record of past performance, and financial and technical resources. | |||
| ☐ | ☐ | ☐ | ☐ |
For procurement of construction services (and other procurements where price must be a selection factor)
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| W. Was cost/price reasonableness cost/price reasonableness weighed at least 25% of the total percentage of the evaluation criterion? | |||
| ☐ | ☐ | ☐ | ☐ |
For procurement of A/E services (for projects inclusive of CWSRF-eligible activities where Brooks Act procedures at 40 USC 1101 etc. apply):
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| X. Did the grantee have a discussion with at least three firms to consider anticipated concepts and compare alternative methods for furnishing services? Note: The grantee should self-certify and discussions are not required prior to issuance of an RFQ. | |||
| ☐ | ☐ | ☐ | ☐ |
| Y. Did the grantee select at least three firms considered to be the most highly qualified to provide the services required? (Not applicable when RFQ not completed.) | |||
| ☐ | ☐ | ☐ | ☐ |
Z. Did the grantee engage in contract negotiation with the most highly qualified firm to determine compensation that is fair and reasonable based on a clear understanding of the project scope, complexity, professional nature, and the estimated value of the services to be rendered?
Note: In the event that a contract cannot be negotiated with the most highly qualified firm, negotiation continues in order of qualification.
Contract Provisions
| Yes |
| No |
| NA |
| CNBD |
| Remarks |
| AA. Does the contract contain the following provisions as applicable? (See Appendix II to 2 CFR Part 200)? | |||
| ☐ | ☐ | ☐ | ☐ |
| · Contracts for more than the Simplified Acquisition Threshold must address administrative, contractual, or legal remedies in instances where contractors violate or breach contract terms and provide for such sanctions and penalties as appropriate. | |||
| ☐ | ☐ | ☐ | ☐ |
| · All contracts in excess of the Micro-Purchase Acquisition Threshold must address termination for cause and for convenience by the non-Federal entity including the manner by which it will be affected and the basis for settlement. | |||
| ☐ | ☐ | ☐ | ☐ |
| · Equal Employment Opportunity. | |||
| ☐ | ☐ | ☐ | ☐ |
· Davis-Bacon Act, as amended (40 U.S.C. 3141-3148)
(Note: Applicable to contracts for construction, alteration, and repair (including painting and decorating) work under federal contracts in excess of $2,000)
| · Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). | |||
| ☐ | ☐ | ☐ | ☐ |
| · Rights to Inventions Made Under a Contract or Agreement. | |||
| ☐ | ☐ | ☐ | ☐ |
| · Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33 U.S.C. 1251–1387) | |||
| ☐ | ☐ | ☐ | ☐ |
| · Debarment and Suspension (Executive Orders 12549 and 12689) | |||
| ☐ | ☐ | ☐ | ☐ |
| · Byrd Anti-Lobbying Amendment (31 U.S.C. 1352) | |||
| ☐ | ☐ | ☐ | ☐ |
| · Prohibition on certain telecommunications and video surveillance services or equipment (Huawei Technologies Company, ZTE Corporation or any subsidiary or affiliate of such entities) (2 CFR 200.216) | |||
| ☐ | ☐ | ☐ | ☐ |
| · Procurement of Recovered Materials – Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation and Recovery Act (2 CFR 200.323) | |||
| ☐ | ☐ | ☐ | ☐ |
| · Domestic preferences for procurements (2 CFR 200.322) | |||
| ☐ | ☐ | ☐ | ☐ |
Form last revised October 2023 Page 1 of 2
File details come from the government source that posted it. Updated .