Combo - IDS 4Jun2025.pdf

DEPARTMENT OF THE AIR FORCE

52D CONTRACTING SQUADRON (USAFE)

Combined Synopsis/Solicitation

Requirement Title:

Solicitation Number:

Solicitation Issue Date:

Response Deadline:

Intrusion Detection System (IDS)

FA560625Q2016

4 June 2025

Wednesday, 2 July 2025 no later than 10:00 a.m. Central European Summertime

Point(s) of Contact: Lars Falco Dahinten lars.dahinten.de@us.af.mil +49-6565-61-9522

Angelo Minisini angelo.minisini@us.af.mil +49-6565-61-9523

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request for Quote (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular

Defense Federal Acquisition Regulation Public Notice

Air Force Federal Acquisition Circular

2025-03 01/17/2025

DFARS Change 01/17/2025

DAFF ARS Change l 0/16/2024

4. Due to the overseas location of this requirement, no set-aside will be used in accordance with FAR 19.000(b).

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561621

Requirement Information

Description:

The Contractor shall provide all personnel, supervision, equipment, tools, materials, vehicles, licenses, transportation, and other items and services necessary to accomplish the IDS in accordance with "Attachment 1 - SOW - IDS replacement.pdf' and its appendices.

A site visit is planned for Friday, 13 June 2025, 09:00 a.m. CEST. Please contact the POCs NL T 0200 p.m. CEST, Monday 9 June

2025 if you are interested in attending. Provide company name, first name, and family name of visitors.

Place of Delivery/Performance/ Acceptance/FOB Point:

Installation locations are in an 18 Km radius around Spangdahlem Air Base. For more detailed information please check the SOW.

Place of acceptance is DoDAAC F3W342. Interested Parties can receive map data and floor plans upon request.

Line Item Quantity Unit Unit Price Extended Price

0001 1 job

0002 1 job

0003 1 job

Description

Installation of IDS at Bldg 2300

Installation fo IDS at Bldgs 2120, 2140, and valve shaft 2

Connection of installed components to process control system

Total price -- --

Instructions to Offerors

FA560625Q2016 Pagel of 14

INSTRUCTIONS TO OFFERORS (Addendum to 52.212-1)

QUOTE SPECIFICS:

In order to be considered for evaluation quotes must include a Price Exhibit and a Technical Exhibit.

1. Quote shall include the offeror's Price Exhibit as follows:

a. Contractor shall complete and return the CUN structure ( as shown above).

2. Quotes shall include the offeror's Technical Exhibit as follows:

b. Specifications Compliance: Contractor shall provide, in sufficient detail, a description of the products and service being provided as well as any accompanying commercial product literature (Drawings, Security features, Materials Used, etc.) in accordance with the Statement of Word (SOW)

(Attachment 1 - SOW - IDS replacement.pd£). Note: simply restating the requirement as it is written in the solicitation and/or copying and pasting pictures from a website does NOT constitute "sufficient detail".

(End of Provision)

- All questions are to be submitted in writing by .__Wednesday 18 June 2025_________________ ____,

- Quotes are required to be valid until l�Wednesday 1 October 2025____________________ �

Evaluation Criteria

BASIS FOR CONTRACT AW ARD: (Addendum to 52.212-2)

Evaluation of Quotes: In accordance with FAR 12.602(a) and FAR 13.106-2, the following is provided:

a. The Government intends to award a purchase order resulting from this Request for Quotation (RFQ) to the vendor whose quotation conforms to the solicitation and is considered most advantageous to the Government, with price and technical factors being considered. Offerers should propose their best solution to meet the stated requirements.

b. The following factors shall be used to evaluate quotations:

1. Price

2. Technical Capability

c. Basis of Award: The award will be made to the vendor whose quotation represents the best value to the government.

As allowed by FAR 13.106-2(b)(l), the Lowest Price Technically Acceptable (LPTA) selection process shall be applied.

Award will be made to the vendor who is deemed responsible, responsive, and represents the best value to the government based on selection of the lowest total price that is deemed technically acceptable. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required as defined in Addendum to 52.212-1. To be rated "technically acceptable" the offer must have an "acceptable" rating in the Technical Factor. The technical area will be evaluated on an "acceptable" or "unacceptable" basis. The

Government reserves the right to hold interchanges with all, some, or no quoters. Additionally, if no quotes are rated technically acceptable, the CO has reserved the right to cancel the Solicitation in lieu of conducting interchanges. In this case, the Government is under no obligation to release a new Solicitation.

d. Evaluation Process: The evaluation process will begin with the evaluation of the two lowest priced quotations after determining responsiveness. These two lowest priced quotations will then be evaluated for technical acceptability. If the lowest priced quote is found to be technically acceptable, then that quoter will be evaluated for responsibility using the guidance and general standards set forth at FAR 9 .104-1. Any negative entries found may be grounds for determining a quoter non-responsible and would further make them ineligible for award. Common United States Government Systems

FA560625Q20l6 Page 2 ofl4 used during this process are:

1. System for Award Management (SAM).

2. Federal Awardee Performance and Integrity Information System (FAPIIS)

3. Excluded Parties List System (EPLS). Award will be made to the lowest priced, technically acceptable quote which is deemed responsible.

4. Procurement Integrated Enterprise Environment/Electronic Data Access (PIEE/EDA); and/or

5. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov

6. Supplier Performance Risk System (SPRS).

e. The awardee will be the offeror who has been deemed responsible and provided the lowest priced technically acceptable quote.

EVALUATION FACTORS:

PRICE EXHIBIT

a. If the Line Item Unit price, Line Item Extended Price AND total price are not included, not clearly stated, miscalculated and/or not understandable, the offer may be rejected as non- responsive and the Government is under no obligation to hold interchanges with that quoter.

TECHNICAL EXHIBIT

a. Each technical factor will be evaluated on an adequate/inadequate basis and assigned a rating on whether the quote meets the solicitation requirements. Extra credit will not be assigned for exceeding the adequate criteria. A rating of "Acceptable" will be required in the factor to be eligible for award.

b. Technical Acceptable/Unacceptable Ratings

1. Rating Descriptions:

Acceptable: Quote meets the requirements of the solicitation.

Unacceptable: Quote does not meet the requirements of the solicitation.

c. Technical Factor 1

Description: Sufficient capability to meet the requirement.

Measure of Merit: Contractor provided, in sufficient detail, an internal ability to provide all materials and services listed in Attachment 1 to install the Intrusion Detection System. Failure to do so may result in the offer being rejected as non- responsive and the Government is under no obligation to hold interchanges with that quoter.

FA560625Q20l6 Page 3 of 14

(End of Provision)

Clauses and Provisions

FAR provision 52.212-3, Offeror Representations and Certifications -- Commercial Items with alternate I applies to this acquisition;

the offeror verifies by submission of their offer that the representation and certifications posted at FAR 52.212-3 have been entered or updated electronically via the System for Award Management (SAM) Web site located at http://www.sam.gov/portal in the last 12 months, and are current, accurate, complete, and applicable to this solicitation. Alternatively, if the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision and include a completed copy with its offer.

FAR clause 52.212-4, Contract Terms and Conditions -- Commercial Items applies to this acquisition.

FAR clause 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders -- Commercial Items applies to this acquisition; the following clauses are hereby included by reference:

52.204-3, Taxpayer Identification 52.203-3, Gratuities 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations-Representation 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law 52.209-12, Certification Regarding Tax Matters 52.203-6, Restrictions on Subcontractor Sales to the Government with Alternate I 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.204-27 Prohibition on Byte Dance Covered Application 52.209-6, Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarrment 52.211-17, Delivery of Excess Quantities 52.222-19, Child Labor--Cooperation with Authorities and Remedies 52.222-50, Combating Trafficking Persons 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving 52.225-13, Restrictions on Certain Foreign Purchases 52.232-33, Payment by Electronic Funds Transfer--System for Award Management 52.233-2, Service of Protest 52.233-3, Protest after Award 52.233-4, Applicable Law for Breach of Contract Claim 52.204-10, Reporting Executive compensation and First-Tier Subcontract Awards 52.242-13, Bankruptcy 52.246-2, Inspection of Supplies-Fixed-Price 52.246-16, Responsibility for Supplies

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. The following provisions and clauses are hereby included by reference:

52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered

52.203-12, Limitation on Payments to Influence Certain Federal Transactions

52.204-7, System for Award Management

52.204-9, Personal Identity Verification of Contractor Personnel *See FAR 4.1303

52.204-16, Commercial and Government Entity Code Reporting

52.204-18, Commercial and Government Entity Code Maintenance

52.204-22, Alternative Line Item Proposal

52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab or Other Covered Entities

52.225-14, Inconsistency Between English Version and Translation ofa Contract

FA560625Q20l6 Page4 ofl4

52.252-2 Clauses Incorporated by Reference.

https:/ /acquisition.gov

(End of provision)

As prescribed in 52.107(b), insert the following clause:

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address( es):

52.252-6 Authorized Deviations in Clauses.

https://acquisition.gov

(End of clause)

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.229-7001 Tax Relief.

TAX RELIEF --ALTERNATE I (APR 2020)

(a) Prices set forth in this contract are exclusive of all taxes and duties from which the United States Government is exempt by virtue of tax agreements between the United States Government and the Contractor's government. The following taxes or duties have been excluded from the contract price:

NAME OF TAX: RATE (PERCENTAGE):

(b) Invoices submitted in accordance with the terms and conditions of this contract shall be exclusive of all taxes or duties for which relief is available. The Contractor's invoice shall list separately the gross price, amount of tax deducted, and net price charged.

( c) When items manufactured to United States Government specifications are being acquired, the Contractor shall identify the materials or components intended to be imported in order to ensure that relief from import duties is obtained. If the Contractor intends to use imported products from inventories on hand, the price of which includes a factor for import duties, the Contractor shall ensure the United States Government's exemption from these taxes. The Contractor may obtain a refund of the import duties from its government or request the duty-free import of an amount of supplies or components corresponding to that used from inventory for this contract.

(d) Tax relief will be claimed in Germany pursuant to the provisions of the Agreement Between the United States of America and

Germany Concerning Tax Relief to be Accorded by Germany to United States Expenditures in the Interest of Common Defense. The

Contractor shall use Abwicklungsschein fuer abgabenbeguenstigte Lieferungen/Leistungen nach dem Offshore Steuerabkommen

(Performance Certificate for Tax-Free Deliveries/Performance according to the Offshore Tax Relief Agreement) or other documentary evidence acceptable to the German tax authorities. All purchases made and paid for on a tax-free basis during a 30-day period may be accumulated, totaled, and reported as tax-free.

FA560625Q20l6 Pagel2ofl4

End of clause

5352.201-9101 Ombudsman

As prescribed in 5301.9103 Solicitation Provision and Contract Clause , insert the following clause:

OMBUDSMAN ( OCT 2019)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official.

Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes ( e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of 0MB Circular A-76 competition performance decisions).

( c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman

Primary:

Mr. Alex A. Hight

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail:

alex.hight@us.af.mil

Tel: DSN: (314)480-2209 Fax: (49)-6371-47-2025

Alternate:

Mr. Alex Larson

AFICC/KU, UNIT 3103, APO, AE 09094-3103

AFICC/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail:

alex.larson@us.af.mil

Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements.

Such inquiries shall be directed to the contracting officer.

(End of clause)

5352.242-9000 Contractor Access to Air Force Installations

As prescribed in 5342.490-1 Contract clause , insert a clause substantially the same as the following clause in solicitations and contracts:

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS ( OCT 2019)

(a) The contractor shall obtain base identification and vehicle passes, ifrequired, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

FA560625Q20l6 Page 13 ofl4

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base.

The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

( d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and DODMAN5200.02 AFMAN 16-1405, Air Force Personnel Security Program.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

Attachments

� Funds Available

D Funds Not Currently Available

FA560625Q20l6 Pagel4ofl4