COMBINED_SYNOPSIS-SOLICITATION_-_ECAO_Chiller_Compressor.pdf

COMBINED SYNOPSIS/SOLICITATION

ECAO Chiller Assembly Replacement

This is a combined synopsis/solicitation for commercial products prepared in accordance with (IAW) FAR Subpart 12.6 and FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The solicitation number 140R6026Q0037 shall be used to reference any written quotation provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular.

This acquisition is a 100% Total Small Business Set-Aside.

NAICS Code: 333415 Size Standard: 1,250 Employees

PSC: 4130

DESCRIPTION OF REQUIREMENT

The Bureau of Reclamation, Eastern Colorado Area Office (ECAO), requires the supply and incidental installation of a commercially available water-cooled chiller (nominal 50-ton) to replace the existing water-cooled chiller system.

Work includes:

• Removal of existing chiller and refrigerant (R-22)

• Supply of new chiller

• Mechanical and electrical connections

• Integration with existing PLC system

• Startup, testing, and commissioning

This is a Firm-Fixed-Price (FFP) commercial product acquisition with incidental installation services.

See Statement of Work (SOW) and attachments.

CLIN SCHEDULE

CLIN Description Qty Unit Unit Price Total 00010 Chiller Supply and Installation 1 Job $ $

NOTE: Vendors shall insert pricing. Total price shall include all labor, materials, equipment, travel, and applicable costs.

DELIVERY / PERFORMANCE LOCATION

Bureau of Reclamation – Eastern Colorado Area Office (ECAO) Loveland, Colorado

PERIOD OF PERFORMANCE

90 calendar days from Date of Award

SITE VISIT

A site visit will be conducted prior to quote submission.

Date/Time:

April 8, 2026 at 10:00 AM (MT)

Location:

Bureau of Reclamation – Eastern Colorado Area Office (ECAO) Loveland, Colorado

Point of Contact:

Karl Thiel Phone: 970-461-5500 Email: KThiel@usbr.gov

Vendors are strongly encouraged to attend the site visit and review all solicitation attachments and appendices to fully understand the existing site conditions and requirements.

A site visit sign-in sheet will be maintained by the Government. Vendors attending shall ensure their company name, attendee name(s), phone number, and email address are accurately recorded.

Vendors planning to attend are requested to notify the Point of Contact in advance.

Failure to attend the site visit does not relieve the contractor of responsibility to perform in accordance with the contract.

The Government will not entertain claims for additional costs resulting from failure to verify site conditions that were reasonably observable.

Vendors are responsible for all costs associated with attending the site visit.

FAR 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (SEP 2023) applied to this acquisition and the following addendum applies:

(a) NAICS Code: 333415

(b) Submission of Quotations Quotations shall be submitted via email to: feyna_li@ios.doi.gov No later than: May 4, 2026 by 4:00 PM (MT)

(c) Period for Acceptance 30 calendar days

(d) Questions All questions regarding this RFQ shall be submitted by 4:00 PM (MT) on April 14, 2026 to:

• david_bryan@ios.doi.gov

• dwane_esplin@ios.doi.gov

• carlos_quiles@ios.doi.gov

The Government will not respond to questions submitted after this deadline.

(e) Late Submissions Late quotations may be considered at the Government’s discretion in accordance with FAR 13.106-2(b)(3), provided that acceptance will not unduly delay the acquisition.

(f) Contract Award The Government intends to award without discussions

(g) UEI Requirement Vendors shall provide a Unique Entity Identifier (UEI)

(h) System for Award Management (SAM) Vendors must be registered in SAM at time of award in accordance with FAR 4.1102.

Addenda to FAR 52.212-1:

QUOTATION REQUIREMENTS

Vendors shall submit:

• Pricing (CLIN 00010)

• Product data / cut sheets

• Energy efficiency and refrigerant information

• Technical compliance with SOW

• Acknowledgement of all attachments

• Past performance (up to 3 similar projects)

• Delivery lead time mailto:david_bryan@ios.doi.gov mailto:dwane_esplin@ios.doi.gov mailto:carlos_quiles@ios.doi.gov

Failure to provide the above information may result in the quotation being determined unacceptable.

FAR 52.212-2 Evaluation—Commercial Products and Commercial Services (OCT 2025)

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quotation, conforming to the solicitation, will be most advantageous to the Government, considering price and other factors in accordance with FAR 13.106-2(b)(3).

Award will be made to a responsible vendor in accordance with FAR Subpart 9.1.

The following evaluation factors shall be used:

1. Technical Capability (Conformance to Salient Characteristics)

2. Energy Efficiency and Environmental Characteristics

3. Price

4. Past Performance

When combined, non-price factors (Technical Capability and Energy Efficiency/Environmental Characteristics) are equal in importance to price.

Past Performance will be evaluated on an acceptable/unacceptable basis.

Evaluation Process

Step 1 – Acceptability Review All quotations will be evaluated to determine acceptability and completeness.

Step 2 – Price Ranking All acceptable quotations will be ranked in ascending order from lowest to highest Total Evaluated Price (TEP).

Price ranking is used for evaluation efficiency only and does not imply that price is more important than non-price factors.

Step 3 – Technical Evaluation (Conformance) The Government will evaluate quotations to determine the extent to which the quoted product meets the Salient Characteristics and technical requirements.

For evaluation efficiency, the Government may begin evaluation with the lowest-priced quotation; however, the Government may evaluate any or all quotations as necessary to determine the best value, considering all evaluation factors.

Step 4 – Energy Efficiency and Environmental Evaluation The Government will evaluate energy efficiency, FEMP compliance, and environmental characteristics including refrigerant type and environmental impact.

Step 5 – Past Performance Evaluation Past performance will be evaluated to determine whether performance is acceptable in accordance with FAR 13.106-2(b)(3).

The Government may evaluate past performance for one or more vendors as necessary to support the best-value determination.

Step 6 – Best-Value Determination The Government will make a best-value determination based on the evaluation factors identified in this solicitation, including:

• Technical Capability

• Energy efficiency and environmental considerations

• Acceptable past performance

• Fair and reasonable pricing

Non-price factors, when combined, are equal in importance to price.

No single factor is determinative; the Government will consider the combined value of all factors in selecting the quotation that represents the best value to the Government.

The Government reserves the right to evaluate any or all quotations as necessary to support the best-value determination.

The Government will evaluate price for fairness and reasonableness in accordance with FAR 13.106-3.

The Government intends to award without discussions but reserves the right to conduct discussions if necessary.

(b) A written notice of award or acceptance of a quotation, issued within the time specified for acceptance, shall result in a binding contract without further action by either party.

(End of Provision)

FAR 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial Services (NOV 2023) (Incorporated by Reference)

APPLICABLE FAR CLAUSES

The following clauses are incorporated by reference:

52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.203-19 Prohibition on Internal Confidentiality Agreements 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab Covered Entities 52.204-25 Prohibition on Certain Telecommunications Equipment 52.204-27 Prohibition on ByteDance Covered Applications

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Small Business Representation 52.222-50 Combating Trafficking in Persons 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air

Conditioners 52.225-1 Buy American—Supplies 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving 52.232-33 Payment by EFT—SAM 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.232-39 Unenforceability of Unauthorized Obligations 52.233-3 Protest After Award 52.233-4 Applicable Law for Breach of Contract Claim 52.240-1 Prohibition on Unmanned Aircraft Systems (Drones) 52.244-6 Subcontracts for Commercial Products and Commercial Services

INVOICING

Invoices shall be submitted via Invoice Processing Platform (IPP) in accordance with DOI-

AAAP-0028.

All payment requests must be submitted electronically through IPP at: https://www.ipp.gov

Prior to submission in IPP, the Contractor shall:

1. Email the invoice to the Government Point of Contact for certification:

Karl Thiel Email: KThiel@usbr.gov

2. Obtain confirmation that all work has been completed and accepted.

3. Submit the certified/signed invoice in IPP.

Additionally, the Contractor shall email a copy of the invoice to: feyna_li@ios.doi.gov

Failure to follow these procedures, including obtaining certification prior to IPP submission, may result in delayed or rejected payment.

CLAUSE ACCESS

The full text of FAR clauses and provisions may be accessed electronically at:

https://www.acquisition.gov

Only those clauses incorporated by reference or full text in this solicitation will be included in any resulting contract award.

https://www.ipp.gov/

ATTACHMENTS

• Statement of Work (SOW) – ECAO Chiller Replacement

• Appendix 1 – Existing Chiller Nameplate

• Appendix 2–6 – Mechanical and Piping Drawings

• Appendix 7 – Existing Chiller Product Data

• Appendix 8 – Controls Manual

• Appendix 9 – Vibration / Installation Details

• Appendix 10–12 – Site Photos

NOTE TO VENDORS

The attached appendices are provided for informational purposes only to assist vendors in understanding the existing system and site conditions.

Vendors are responsible for verifying all field conditions. Any discrepancies between provided information and actual site conditions shall not relieve the contractor of responsibility to perform.