Revised_Combined_Synopsis_Solicitation_0002.pdf

COMBINED SYNOPSIS/SOLICITATION

ECAO Chiller Assembly Replacement

This is a combined synopsis/solicitation for commercial products prepared in accordance with FAR Part 13 and FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

The solicitation number 140R6026Q0037 shall be referenced in any correspondence or quotation submitted in response to this RFQ.

AMENDMENT 0002 NOTICE

The purpose of this amendment is to clarify the technical quotation submission requirements and provide all interested vendors an opportunity to submit revised quotations containing sufficient technical supporting documentation necessary for evaluation.

All vendors are invited to submit revised quotations. Revised quotations shall supersede and replace any previously submitted quotation in its entirety. The Government will evaluate the vendor's most recent quotation received by the revised closing date and time.

The RFQ document and incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular.

This is a 100% Small Business Set-Aside.

The North American Industry Classification System (NAICS) code for this project is:

333415 – Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing Size Standard: 1,250 Employees

DESCRIPTION OF REQUIREMENT

The Bureau of Reclamation, Eastern Colorado Area Office (ECAO), requires the supply and incidental installation of a commercially available water-cooled chiller (nominal 50-ton) to replace the existing HVAC system.

Work includes:

• Removal of existing chiller and refrigerant (R-22)

• Supply of new chiller

• Mechanical and electrical connections

• Integration with existing PLC system

• Startup, testing, and commissioning

This is a Firm-Fixed-Price (FFP) commercial product acquisition with incidental installation.

See Statement of Work (SOW) and attachments.

CLIN SCHEDULE

CLIN Description Qty Unit Unit Price Total 00010 Chiller Supply and Installation 1 Job $ $

NOTE: Total price shall include all labor, materials, equipment, travel, and applicable costs.

DELIVERY / PERFORMANCE LOCATION

Bureau of Reclamation – ECAO Loveland, Colorado

PERIOD OF PERFORMANCE

90 calendar days from Date of Award

SITE VISIT

A site visit will be conducted prior to quote submission.

Date/Time: April 8, 2026 at 10:00 AM (MT)

Location:

Bureau of Reclamation – Eastern Colorado Area Office (ECAO) Loveland, Colorado

Point of Contact:

Karl Thiel Phone: 970-461-5500 Email: KThiel@usbr.gov

Vendors are strongly encouraged to attend the site visit and review all solicitation attachments and appendices to fully understand the existing site conditions and requirements.

A site visit sign-in sheet will be maintained by the Government. Offerors attending the site visit shall ensure their company name, attendee name(s), phone number, and email address are accurately recorded on the sign-in sheet.

Failure to attend the site visit does not relieve the contractor of responsibility to perform in accordance with the terms and conditions of the contract.

The Government will not entertain claims for additional costs resulting from failure to verify site conditions that were reasonably observable during the site visit.

FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (ADDENDUM)

(a) NAICS Code: 333415

(b) Submission of Quotations Quotations shall be submitted via email to: feyna_li@ios.doi.gov

No later than: June 12, 2026 at 2:00 PM MDT

Revised quotations submitted in response to Amendment 0002 shall supersede and replace any previously submitted quotation. The Government will evaluate the vendor's most recent quotation received by the revised closing date and time.

(c) Period for Acceptance 30 calendar days

(d) Questions All questions regarding this solicitation shall be submitted via email no later than June 5, 2026, at 2:00 PM MDT.

(e) Late Submissions Late quotes may be considered if it does not delay the acquisition

(f) Contract Award The Government intends to award without discussions

(g) UEI Requirement Vendors must be registered in the System for Award Management (SAM) at time of award in accordance with FAR 4.1102

Quote Requirements

Vendors shall submit a complete quotation package sufficient for the Government to evaluate technical acceptability, energy efficiency/environmental characteristics, past performance, and price.

At a minimum, quotations shall include:

• Pricing for CLIN 00010

• Manufacturer product data and current manufacturer specification sheets for the proposed chiller system

• Manufacturer make and model number

• Refrigerant type and confirmation of compliance with current Federal refrigerant regulations

• Energy efficiency information, including FEMP compliance, if applicable

• Sound/noise rating (dBa), if available from the manufacturer

• Information regarding refrigerant leak detection and alarm system requirements, if applicable

• Technical narrative demonstrating compliance with the Statement of Work (SOW), including:

- System capacity

- Removal and disposal of existing equipment

- Installation approach

- Integration with existing PLC system

- Startup, testing, and commissioning

• Delivery and installation lead time

• Acknowledgement of all solicitation attachments and amendments

• Past performance information for up to three (3) similar projects

Failure to provide sufficient technical supporting documentation may result in the quotation being determined technically unacceptable and ineligible for award.

FAR 52.212-2 EVALUATION – COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES

(a) The Government will award a contract resulting from this solicitation to the responsible vendor whose quotation, conforming to the solicitation, will be most advantageous to the Government, considering price and other factors in accordance with FAR 13.106-2(b)(3).

The following evaluation factors shall be used:

1. Technical Capability (Compliance with the Statement of Work)

2. Energy Efficiency and Environmental Characteristics

3. Price

4. Past Performance

When combined, non-price factors (Technical Capability and Energy Efficiency/Environmental Characteristics) are equal in importance to price. Past Performance will be evaluated on an acceptable/unacceptable basis.

Vendors shall acknowledge receipt of Amendment 0002 with their revised quotation. Failure to acknowledge all amendments may render a quotation ineligible for award.

Evaluation Process

Step 1 – Acceptability Review All quotations will be evaluated to determine acceptability and completeness.

Quotations that fail to provide the required technical supporting documentation identified in the solicitation may be determined technically unacceptable and eliminated from further consideration.

The Government reserves the right to determine whether a quotation contains sufficient information to evaluate compliance with the solicitation requirements.

Step 2 – Price Ranking All acceptable quotations will be ranked in ascending order from lowest to highest Total Evaluated Price (TEP).

*** Price ranking is used for evaluation efficiency only and does not imply that price is more important than non-price factors.

Step 3 – Technical Evaluation (Conformance) The Government will evaluate quotations to determine the extent to which the quoted product complies with the Statement of Work and technical requirements.

The Government will evaluate quotations based on the technical information and supporting manufacturer documentation submitted with the quotation.

For evaluation efficiency, the Government may begin evaluation with the lowest-priced quotation; however, the Government may evaluate any or all quotations as necessary to determine the best value, considering all evaluation factors.

Step 4 – Energy Efficiency and Environmental Evaluation The Government will evaluate the proposed chiller’s energy efficiency, compliance with applicable Federal Energy Management Program (FEMP) requirements, and environmental characteristics, including refrigerant type and environmental impact.

Step 5 – Past Performance Evaluation Past performance will be evaluated to determine whether the vendor’s performance is acceptable in accordance with FAR 13.106-2(b)(3).

The Government may evaluate past performance for one or more vendors as necessary to support the best-value determination.

Step 6 – Best-Value Determination The Government will make a best-value determination based on:

• Technical Capability (Compliance with the Statement of Work)

• Energy efficiency and environmental considerations

• Acceptable past performance

• Determination that the price is fair and reasonable

No single factor is determinative; the Government will consider the combined value of all factors.

The Government intends to award without discussions but reserves the right to conduct discussions if determined necessary.

(b) A written notice of award or acceptance of a quotation, mailed or otherwise furnished to the successful vendor within the time specified for acceptance, shall result in a binding contract without further action by either party. The Government may accept a quotation (or part of a quotation) prior to its expiration unless a written notice of withdrawal is received before award.

(End of Provision)

FAR 52.212-4

Contract Terms and Conditions—Commercial Products and Commercial Services (Incorporated by Reference)

APPLICABLE FAR CLAUSES

The following clauses are incorporated by reference:

52.204-7 System for Award Management 52.204-13 System for Award Management Maintenance 52.203-19 Prohibition on Internal Confidentiality Agreements 52.204-25 Prohibition on Certain Telecommunications Equipment 52.204-27 ByteDance Prohibition 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations 52.219-6 Notice of Total Small Business Set-Aside 52.219-28 Post-Award Representation 52.225-1 Buy American—Supplies 52.232-33 Payment by EFT—SAM 52.232-40 Accelerated Payments to Small Business 52.232-39 Unenforceability of Unauthorized Obligations 52.233-3 Protest After Award 52.233-4 Applicable Law 52.240-1 Drone Prohibition 52.244-6 Subcontracts for Commercial Products and Commercial Services

INVOICING

Invoices shall be submitted via Invoice Processing Platform (IPP) in accordance with DOI-

AAAP-0028.

Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (February 2021)

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform System (IPP).

"Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice:

The Contractor shall submit an electronic copy of the IPP invoice to the Contract Specialist/Contracting Officer at Feyna_li@ios.doi.gov and KThiel@usbr.gov for approval and certification prior to the invoice being submitted to IPP. Failure to email the invoice may cause significant delay or possible rejection of your payment request.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

(End of Local Clause)

The full text of FAR clauses and provisions may be accessed electronically at:

https://www.acquisition.gov. Provisions apply only to the solicitation and will not be incorporated into any resulting contract award.

ATTACHMENTS

1. Statement of Work (SOW) - ECAO Chiller Compressor

2. Appendix 1 – Existing Chiller Nameplate

3. Appendix 2–6 – Mechanical and Piping Drawings

4. Appendix 7 – Existing Chiller Product Data mailto:KThiel@usbr.gov https://www.acquisition.gov/

5. Appendix 8 – Controls Manual

6. Appendix 9 – Vibration / Installation Details

7. Appendix 10–12 – Site Photos

NOTE TO OFFERORS

The attached appendices are provided for informational purposes only to assist offerors in understanding the existing system and site conditions.

Offerors are responsible for verifying all field conditions. Any discrepancies between provided information and actual site conditions shall not relieve the contractor of responsibility to perform in accordance with the contract requirements.