Combined Synopsis Solicitation - DGMC Simulation Center Audio Visual and System Upgrade.pdf

Combined Synopsis/Solicitation – Mar 25 – Version 3.1

30 July 2025

MEMORANDUM FOR ALL PROSPECTIVE OFFERORS

FROM: 60TH CONTRACTING SQUADRON

350 HANGAR AVE, BLDG. 549

TRAVIS AFB, CA 94535-2632

SUBJECT: Request for Quotation (RFQ), FA442725Q1110, David Grant Medical Center (DGMC)

Simulation Center Audio Visual (AV) System Upgrade

1. The 60th Contracting Squadron at Travis Air Force Base intends to establish a Firm Fixed Price contract for DGMC’s Simulation Center AV System Upgrade as listed in paragraph 7.

2. General Information:

Notice Type: Combined Synopsis/Solicitation Solicitation Number:

Title:

FA442725Q1110

DGMC Simulation Center AV System Upgrade

Posted Date: 30 Jul 2025 Site Visit Date: 07 Aug 2025 10:00 AM PDT RFQ Response Date: 15 Aug 2025 12:00 PM PDT Set Aside: 100% Small Business Set-Aside NAICS Code: 334310 - Audio and Video Equipment

Manufacturing Point of Contact: Clark Teninty at clark.teninty.1@us.af.mil

MSgt Joshua Boak at joshua.boak@us.af.mil

3. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued. Additionally, the Government will utilize simplified procedures in accordance with FAR Part 13.

4. This combined synopsis/solicitation is being issued as a Request for Quotation (RFQ) with solicitation number FA442725Q1110.

5. This RFQ to include the incorporated provisions and clauses provided herein are those in effect through Federal Acquisition Circular 2025-04 effective 11 June 2025, Defense Federal Acquisition Regulation Supplement effective 17 January 2025, and Department of the Air Force Federal Acquisition Regulation Supplement effective 16 October 2024.

6. The North American Industry Classification System (NAICS) code for this solicitation is 334310 - Audio and Video Equipment Manufacturing. The Small Business Size Standard is 750 employees.

7. The contractor shall provide the requirement under a Firm Fixed Priced contract in accordance with (IAW) attached Statement of Work (SOW). The following table contains the description of requirements mailto:clark.teninty.1@us.af.mil mailto:joshua.boak@us.af.mil http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/12.htm#P297_49561 for the Contract Line Item Numbers (CLIN) items to be acquired and the date and place of the delivery/performance, acceptance, and FOB point.

Vendor Information and Pricing

Business Name:________________________________________________________________________ Address: _____________________________________________________________________________ CAGE Code: _________________________________________________________________________ SAM UEI: _________________________ SAM Registration Expiration Date: _____________________

Socioeconomic Status (Check all that apply):

( ) Small Business ( ) SDB ( ) HUBZone ( ) Woman-Owned SB ( ) SDVOSB ( ) 8(a) ( ) EDWOSB ( ) Other – Please State:

Point of Contact Name/Phone Number: _________________________________________________ Point of Contact Email: ______________________________________________________________

CLIN SUPPLIES/SERVICES REQUESTED QTY U/I Unit Price Total Amount

(Product of Qty and Unit Price)

DGMC Simulation Center AV System Upgrade

See SOW for a complete list of materials and services to be performed

1 LOT $ $

QUOTE EXPIRATION DATE:

FOB: Destination

PERIOD OF PERFORMANCE: See Section 4 of SOW.

8. The provision at FAR 52.212-1, Instructions to Offeror – Commercial Products and Commercial Services (Sep 2023) applies to this solicitation. In addition, the following addendums identified below applies.

8.1. Addendum to FAR 52.212-1(b) Submission of offers.

i. The Offeror shall complete the Vendor Information and Pricing section under paragraph 7 of this solicitation.

ii. The Offeror shall complete and submit the Contractor Responsibility Verification form (Attachment 1), along with supporting documentations required by the form.

iii. The Offeror shall submit a Technical Capability Statement that strongly supports the contractor’s ability to satisfy the contract requirements IAW the SOW. The information submitted must be sufficient for the Government to assess if your capability will successfully satisfy the requirements of SOW.

iv. The offeror shall submit references by completing the Past Performance List of References (Attachment 2), for contracts that you consider relevant in demonstrating your ability to fulfil the requirement of the SOW. Additionally, the offeror shall ensure that the references listed in Attachment 2 are provided with the Past Performance Questionnaire (PPQ) (Attachment 3) for completion. The PPQ’s are to be submitted by your listed references to our office. Previous PPQs are accepted, however they must be recent (within the last three (3) years from date of receipt of solicitation) and must be relevant to the requirement of the SOW.

v. The contractor’s offer must meet the minimum requirements of the solicitation. Unless requested from the Contracting Officer, quote revisions received after the solicitation close date/time will not be accepted. Responses should contain your best terms and conditions. The government reserves the right to evaluate the quotes and award without interchanges.

8.2. Addendum to FAR 52.212-1(c) Period for Acceptance of Offers. The paragraph is tailored as follows: “The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers.”

9. The addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services (Nov 2021) as provided below applies to this acquisition.

9.1. Addendum to FAR 52.212-2, Evaluation - Commercial Products and Commercial Services.

(Nov 2021)

(a) The Government will award a contract to the responsible offeror whose offer conforming to the solicitation will provide the best value to the Government. The best value for the Government is an offer that has a fair and reasonable price, an offeror with a satisfactory or above past performance, and an offer that meets or exceeds the technical requirements of the SOW. The Government will review offers from the lowest priced to the highest priced. The Government, in its best interests, reserves the right to consider a quotation other than the lowest price technically acceptable whose offer provides additional benefit(s). Once the Government has determined the best value offer, the Government is under no obligation to evaluate further offers.

The following factors shall be used to evaluate offers:

(i) Price – The Government will evaluate if the offeror’s total proposed price is fair and reasonable. A comparison of proposed prices received in response to this solicitation is the preferred and intended price analysis technique. If adequate price competition is not feasible, the techniques and procedures described under FAR 13.106-3(a) will then be followed.

(ii) Past Performance – The Government will review the contractor's submitted past performance reference list (Attachment 2) to verify if the contractor has completed similar work and has performed satisfactory in the past. The review includes but is not limited to: verifying if any previous Federal Contracts performed by the offeror has been rated in the Contractor Performance Assessment Reporting System (CPARS), verifying the Past Performance Questionnaires (PPQ) submitted by the offeror's references, and contacting the references provided by the offeror to verify past performance if no PPQ was received and is deemed necessary by the Government.

Acceptable Unacceptable

The offeror's past performance on recent (within the last three (3) years from the date of the solicitation) and relevant contracts previously performed by the contractor have been consistently rated satisfactory or above, and/or does not have any concerning past performance deficiencies.

The offeror's past performance on recent (within the last three (3) years from the date of the solicitation) and relevant contracts previously performed by the contractor have consistently received ratings below satisfactory, and/or have received concerning past performance deficiencies.

(iii) Technical Capability – The Government will review the contractor’s Technical

Capability Statement and evaluate if it will successfully satisfy the requirements of SOW. The rating table provided below will be used to evaluate Technical Capability.

Acceptable Unacceptable

The offeror’s technical capability statement provided sufficient information regarding their ability to successfully fulfill the requirement of the SOW.

The offeror’s technical capability statement did not provide sufficient information regarding their ability to successfully fulfill the requirement of the SOW.

Note: The government will not accept any refurbished equipment; all equipment provided must be new.

10. The provision FAR 52.212-3 Offeror Representations and Certifications - Commercial Products and Commercial Services (May 2024) and Alternate I (Feb 2024), applies to this acquisition. Offerors shall include a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications -- Commercial Products and Commercial Services (May 2024), Alternate I (Oct 2024), with their offer, or the offeror shall complete paragraph (b) of FAR 52.212-3, if the offeror has completed the annual representations and certifications electronically at http://www.sam.gov.

Vendors must be actively registered in the System for Award Management (SAM); the website is https://www.sam.gov/portal/public/SAM/ . Contact SAM at US Calls: 866-606-8220, International Calls:

1-334-206-7828.

11. The clause FAR 52.212-4, Contract Terms and Conditions -- Commercial Products and Commercial Services. (Nov 2023), applies to this acquisition.

12. The clause 52.212-5 - Contract Terms and Conditions Required To Implement Statutes or Executive Orders—Commercial Products and Commercial Services (Jan 2025), applies to this acquisition.

http://www.sam.gov/ https://www.sam.gov/portal/public/SAM/

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) 52.209-6, Protecting the Government's Interest When Subcontracting with Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644) 52.219-8, Utilization of Small Business Concerns (Jan 2025) 52.219-14, Limitations on Subcontracting (Oct 2022) 52.219-28, Post award Small Business Program Representation (Jan 2025) 52.219-33, Nonmanufacturer Rule (Sep 2021) 52.222-3, Convict Labor (Jun 2003) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2025) 52.222-35, Equal Opportunity for Veterans (Jun 2020) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) 52.222-37, Employment Reports on Veterans (Jun 2020) 52.222-50, Combating Trafficking in Persons (Nov 2021) 52.225-13, Restrictions on Certain Foreign Purchases (Feb 2021) 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-33, Payment by Electronic Funds Transfer-system for Award Management (Oct. 2018) 52.240-1, Prohibition on Unmanned Aircraft Systems Manufactured or Assembled by American Security Drone Act-Covered Foreign Entities (Nov 2024) https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_233_3 https://www.acquisition.gov/far/part-52#FAR_52_233_4

13. PROVISIONS BY FULL TEXT

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

FAR 52.237-1 Site Visit (Apr 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

14. CLAUSES/PROVISIONS BY REFERENCE:

FAR 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) FAR 52.204-22, Alternative Line-Item Proposal (Jan 2017) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-7, System for Award Management (Nov 2024) FAR 52.204-13, System for Award Management Maintenance (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-17, Ownership or Control of Offeror (Aug 2020) FAR 52.204-18, Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-19, Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Jan 2025)

FAR 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) FAR 52.211-6, Brand Name or Equal (Aug 1999) FAR 52.232-18, Availability of Funds (Apr 1984) FAR 52.233-2, Service of Protest (Sept 2006) FAR 52.233-3, Protest After Award (Aug 1996) FAR 52.233-4, Applicable Law for Breach of Contract Claim. (Oct 2004) FAR 52.242-13, Bankruptcy (July 1995) FAR 52.242-17, Government Delay of Work (Apr 1984) FAR 52.247-34, F.O.B. Destination (Jan 1991) FAR 52.252-1, Solicitation Provisions Incorporated by Reference (Feb 1998) (https://www.acquisition.gov) FAR 52.252-2, Clauses Incorporated by Reference (Feb 1998) (https://www.acquisition.gov) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (May 2024) DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services— Representation (Dec 2019) DFARS 252.204-7017, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services—Representation (May 2021) DFARS 252.204-7018, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023) DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7006, Wide Area Workflow Payment Instructions (Jan 2023) DFARS 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting (DEVIATION 2024-O0013, Revision 1) DFARS 252.244-7000, Subcontracts for Commercial Products or Commercial Services (Nov 2023) DFARS 252.247-7023, Transportation of Supplies by Sea (Oct 2024) DAFFARS 5352.201-9101, Ombudsman (Jul 2023) (Mrs. Susan R. Madison, AFICA OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618-256- 6668, email:

susan.madison@us.af.mil) DAFFARS 5352.223-9001, Health and Safety on Government Installations (Jul 2023) DAFFARS 5352.242-9000, Contractor Access to Air Force Installations (Jun 2024)

15. The Defense Priorities and Allocations System (DPAS) is not applicable to this acquisition.

16. SITE VISIT DETAILS

Date: 07 Aug 2025 Time: 10:00 AM PDT Meeting Location: Travis AFB Visitor Center, Bldg. 599, Air Base Pkwy Travis AFB, CA 94535

Please confirm if you plan to attend the site visit no later than 06 Aug 2025, 12:00 PM PDT.

Negative responses are not required.

Vendors attending the site visit should arrive to the Travis Air Force Base Visitor Center no later than 9:30 AM PDT to afford time to process background checks to attain a base pass.

Please see Attachment 5. Travis Air Force Base Security Requirements September 2024 for further details outlining the documents needed. Individuals that do not possess a REAL ID https://www.acquisition.gov/ https://www.acquisition.gov/ mailto:susan.madison@us.af.mil must present two (2) forms of identification. No more than 2 attendees per company. Failure to bring the appropriate documentation will result in your inability to get a base pass to attend the site visit. No other dates or times will be offered to view the site.

17. Any questions or clarifications shall be routed to the Point of Contacts (POC) listed below no later than 11 Aug 2025 at 10:00 AM PDT. Any inquiry submitted past this deadline will not be accepted.

Quotes/Offers shall be submitted by 15 Aug 2025 at 12:00 PM PDT to the same POC’s listed below.

As stated under section 8.1.v. of the solicitation, quote/offer revisions received after the solicitation close date/time will not be accepted unless requested by the CO.

Contract Specialist Mr. Clark Teninty clark.teninty.1@us.af.mil Contracting Officer MSgt Joshua Boak joshua.boak@us.af.mil

ATTACHMENTS

1. Contractor Responsibility Verification – OFFERORS: Please fill out and return with your quote

2. Past Performance List of References

3. PPQ

4. SOW

5. TAFB Security Requirements September 2024 mailto:clark.teninty.1@us.af.mil mailto:joshua.boak@us.af.mil