COG_Sub_W9_.pdf

This document is a Substitute Form W-9 required by Greenville County, South Carolina, for vendors and service providers contracting with the county. The form requests essential taxpayer identification and business information from contractors, including legal business name, DBA/trade name, taxpayer identification number (either SSN or EIN/FIN), and legal address. Contractors must specify their entity tax classification, selecting from options including individual/sole proprietorship, partnership, LLC, corporation, trust/estate, or other entity types. The form also requires contractors to identify the type of service being provided, with categories including medical or veterinarian services, legal/attorney services, rental of real property, and products/services. Additionally, contractors must provide payment remittance information, including a separate mailing address if different from the legal address, along with contact name, telephone number, fax number, and email address. The form emphasizes that the U.S. Taxpayer Identification Number is mandatory per U.S. tax law, and failure to provide this information in a timely manner could prevent or delay payment from Greenville County.

The form requires the contractor to certify under penalties of perjury that the provided taxpayer identification number is correct, that the contractor is not subject to backup withholding by the IRS (or meets one of the specified exemptions), and that the contractor is a U.S. citizen or other U.S. person. This Substitute Form W-9 is specific to Greenville County and supersedes the standard IRS Form W-9, as noted in the document header. The form was revised in October 2022 and serves as a prerequisite documentation requirement for the county's grant writer services contract opportunity, which seeks an experienced individual or firm to provide grant writing services for Greenville County's Human Relations department.