CN-370000-PL352-T22.pdf

OOO-019 (Effective 09-04-2015) Page 1 of 4

Florida Department of Environmental Protection

TASK ASSIGNMENT FORM

Required Signatures: Adobe Signature

FDEP Contract No: Task Assignment No: Date: DEP Task Manager:

Project:

Contractor Name:

Contractor Representative: Phone: Email:

FDEP Contract Manager: Phone: Email:

Task Description:

Deliverables:

Performance Measures:

Financial Consequences:

PL352 22 04/16/2019 Wes Howell

On-Call Services, Ongoing Scoping, and Project Administration

F4 TECH

Mark Milligan 850-309-3940 mmilligan@thinkf4.com

Ralph Perkins 850-245-2460 ralph.perkins@dep.state.fl.us

See Attached

See Attached

See Attached

See Attached

OOO-019 (Effective 09-04-2015) Page 2 of 4

Florida Department of Environmental Protection

TASK ASSIGNMENT FORM

Schedule:

Start Date: Completion Date:

Fixed Price Cost: Cost Reimbursement not to exceed:

Total Task Value:

Signatures and Date:

1._________________________________ __________________________________ __________________ Task Manager, FDEP Signature Date

2._________________________________ __________________________________ __________________ Contract Manager, FDEP Signature Date

3. _________________________________ __________________________________ __________________ Budget Representative, FDEP Signature Date

4. _________________________________ __________________________________ __________________ Contractor, Contract Manager Signature Date

5. _________________________________ __________________________________ __________________ Contract Authority, FDEP Signature Date

Encumbrance Information:

Budget Entity

Project

Grant

Org Code Category & Year

Fund Special Category

Object Code

EO Amount

Total:

04/16/2019 06/30/2020

Per rate table in Contract $25,000 not to exceed $25,000

Wes Howell Wes Howell Digitally signed by Wes Howell Date: 2019.04.16 15:43:25 -04'00' 04/16/2019

Ralph Perkins Ralph M. Perkins Digitally signed by Ralph M. Perkins Date: 2019.04.16 15:19:20 -04'00' 04/16/2019

Teresa T. Johnson Teresa T. Johnson Digitally signed by Teresa T.

Johnson Date: 2019.04.19 09:41:07 -04'00'

04/16/2019

Mark Milligan Mark M. Milligan Digitally signed by Mark M.

Milligan Date: 2019.04.16 15:07:13 -04'00'

04/16/2019

Parks Small Parks Small Digitally signed by Parks Small Date: 2019.04.16 17:09:52 -04'00' 04/16/2019

37500300 80100 37500500000 080039/19 408001 131545 PF 25000

OCA - U4130

25000

DEP Contract PL352, Task Assignment 22, Page 3 of 4

PL352 TASK ASSIGNMENT 22

TASK DESCRIPTION

On-call Services, Ongoing Scoping, and Project Administration

1. TASK DESCRIPTION: The Department may, at any time during the period of this Task Assignment, utilize the Contractor for the following services, actions, and/or duties:

A. The Contractor agrees its staff will be available to the Department in an “on call” type relationship, where the Contractor provides professional or technical services to the Department as-needed to meet Department goals. This may include the use of subcontractors where necessary., B. Meet with Department staff to discuss topics relevant to the overall success of the Contract such as potential proposals, task assignments, and projects. Work may include meeting preparation, attendance, post-meeting assignments, preparation of meeting minutes, and travel. The

Department has the ability to set various meeting location(s) around the State, and well as to utilize video, web, or tele-conferences with the Contractor.

C. Prepare written scope of work documents, proposals, and other supporting documents for new projects and supporting tasks.

D. Conduct special projects/tasks, respond to data and information requests, and prepare reports requested by the Department.

E. Administer and coordinate the services, actions, and/or tasks that support the management and completion of overall contract requirements.

F. Assist with emergency response activities as needed.

G. Assist with debris removal and restoration activities as a result of hurricanes, or other natural disasters.

a. Debris includes but is not limited to vegetative debris, construction and demolition debris, sand, mud, silt, gravel, rocks, boulders, and vehicle and vessel wreckage.

b. Debris removal must be in the public interest and based on:

i. Eliminating immediate threat to lives, public health and safety;

ii. Eliminating immediate threats of significant damage to improved public or private property;

iii. Ensuring economic recovery of the affected community to the benefit of the community at large, or

iv. Mitigating risk to life and property by removing Substantially Damaged structures and associated structures and appurtenances.

c. Monitoring - Debris removal should include efforts to report debris types, quantities, reduction methods, and pickup and disposal locations. Contractor shall monitor all subcontracted debris operations at both loading and disposal sites and compile documentation such as load/dump tickets, monitoring reports, and photographs. GPS/GIS locations should also be provided.

2. DELIVERABLES: The Contractor will submit the following deliverables to the Department:

A. Meeting minutes. For each in-person, or conferenced meeting conducted F4 Tech shall provide the Department with written documentation of meeting events in a format pre-approved by the

Task or Contract Manager.

B. Monthly project progress reports. For each month, the Contractor shall prepare and produce a written report in narrative form which will document the status of all ongoing work related to the overall project / Contract.

C. Other written reports and electronic data supporting services assigned by the Department, i.e.-hurricane monitoring reports.

DEP Contract PL352, Task Assignment 22, Page 4 of 4

3. TRAVEL: The Contractor shall be authorized to travel in order to support the services, actions, and tasks described above. Pursuant to Paragraph 8.A.4 of the subject contract, each traveler will complete a DEP Voucher for Reimbursement of Travel Expenses form and submit with receipts.

Reimbursement will be made in accordance with Section 112.061, Florida Statues (F.S.). The

Contractor understands that no allowances shall be made for meals when travel is confined to the city or town of the official headquarters or immediate vicinity (within 15 miles of the city or town of the official headquarter) of the contracted personnel.

4. PERFORMANCE MEASURES: Each deliverable shall be reviewed by the DEP Task or Contract Manager to ensure that work was performed as specified above. This includes reports which will guide the implementation of the system.

5. FINANCIAL CONSEQUENCES: No payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the Contractor shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified time frame, the Department may, in its sole discretion, terminate the Contract for failure to perform, or implement other remedies as detailed in Section 12 of the Contract (PL352). The Department reserves the right to terminate any portion or all of a Task Assignment upon notice to Contractor.

6. COST: The Contractor shall conduct the work outlined herein on a time and materials basis for an initial amount not to exceed $25,000.00. In the event that costs are anticipated to exceed the identified amount, the Department will be notified as soon as possible in order to consider a change order.

Current Wage Rates for the Contractor are identified in Attachment B, Response Form of the Contract.

Any additional proposed costs must be reviewed and approved by the DEP Task or Contract Manager.

7. PAYMENT:

The Contractor shall submit itemized invoices to the Department on a monthly basis (unless otherwise agreed upon in advance for project implementation only) upon completion and acceptance of each task as identified in the Deliverables. Invoiced amounts will be based on the number of hours worked multiplied by the rates identified in Attachment B, Response Form of the

Contract, as well as fixed rate per unit implementation cost(s) as approved by the Department.

Partial payments for work implemented shall be available to the Contractor. The amount of work accomplished and payment amount to invoice shall be measured or estimated by the DEP Field

Representative and the Contractor, documented with signatures, and submitted as a part of the monthly Performance and Cost Report.

Payment will be made pursuant to Paragraphs 7, 8, and 9 of the Contract and any applicable addenda thereto.

Per Section 8, Invoicing Requirements, No. 9 (Retainage) of the Contract, the Department reserves the right to establish and apply Retainage on a Task Assignment.

8. REIMBURSABLES: Specific requirements concerning reimbursable items are detailed in at least three (3) areas of the Contract:

A. Paragraph 8;

B. Attachment B (Response Form); and C. Attachment F (Contract Payment Requirements).

9. TERM: This task assignment shall begin upon execution and terminate June 30, 2020, unless the Department earlier terminates contract PL352 or this task assignment.