CN-370000-PL352-T15CO2.pdf

OOO-012 (Effective 09-14-2015) Page 1 of 5

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

Required Signatures: Adobe Signature

Task Assignment Number: __________________ Date: _______________ Change Order No.______________

Contractor Name: _________________________________________________________________

Contractor Representative: __________________________________________________________

DEP Contract Manager:

Description of Change (Use additional sheets if necessary):

Change in Task Amount

Item Cost Reimbursement Fee Schedule Total Original Task Amount:

Task amount prior to this change order:

Net increase/decrease in task amount:

Task amount with all change orders:

Change in Task Time

Original task completion date:

Completion date prior to this change:

Net increase/decrease in task period:

Completion date with all change orders:

PL352 / TA15 01/29/2018 2

F4 TECH

Mark Milligan 850-309-3940

Jim Singleton 850-245-3085

Further development of the planning and prioritization tool from an excel format into a web-based platform:

See 1.C and 2.C. of the task description for details.

Added 6 months time.

Added $155,175.17 funding.

$0.00 $352,348.00 $352,348.00

$0.00 $352,348.00 $352,348.00

$0.00 +$155,175.17 +$155,175.17

$0.00 $507,523.17 $507,523.17

June 30, 2017 June 30, 2018 + 6 months December 31, 2018

OOO-012 (Effective 09-14-2015) Page 2 of 5

Florida Department of Environmental Protection

TASK ASSIGNMENT CHANGE ORDER FORM

Change in Funding Information

Org. Code E.O. Object Code Budget Entity

Special Category

Grant # Year Amount

CONTRACTOR FLORIDA DEPARTMENT OF

ENVIRONMENTAL PROTECTION

Contract Manager Date Contract Manager Date

APPROVED:

Budget Representative Date

Contractual Authority Date cc: Procurement Section (MS93) Bureau of Finance & Accounting (MS78) - 2 copies

3710-1000-000 QH 139900 37100400 080811 N/A 17 $ 155,175.17

Mark Milligan Digitally signed by Mark Milligan Date: 2018.01.29 13:49:55 -05'00' 01/29/2018 Jim Singleton Digitally signed by Jim Singleton

Date: 2018.01.29 14:04:06 -05'00'

Teresa T. Johnson Digitally signed by Teresa T.

Johnson Date: 2018.01.29 16:23:34 -05'00'

Digitally signed by David A Clark Date: 2018.01.29 17:31:33 -05'00'

DEP Contract PL352, Task Assignment 15 Change Order 2, Page 3 of 5

PL352 TASK ASSIGNMENT 15

Change Order 2

TASK DESCRIPTION

Long Term Strategic Planning and Decision Support, Phase I

1. TASK DESCRIPTION: FORESTECH Consulting, Inc. (dba F4 TECH) (hereinafter referred to as the “Contractor”) will perform the following services, actions, and/or tasks in completing the associated work for the Department of Environmental Protection (hereinafter referred to as the “Department” or “DEP”).

This Task Assignment pertains to the development of a long term strategic plan which shall be data driven, exists within the parameters of the Unit Management Plan of each Park, acknowledges the operational and budgetary requirements of the Department, supports the known objective for habitat restoration and maintenance, and ultimately prioritizes management actions and the efficient use of funding.

A. Assess Current Methods and Processes.

1. Conduct scoping sessions and interviews with Department staff to be used to investigate the mechanics of the Department’s current natural resource management activity planning process.

2. Determine protocols and standards currently being utilized to develop annual natural resource management plans.

3. Identify how stands or community types are selected for treatments (burned, treated, mowed, etc.) in the coming year and future years.

4. Identify consistency of management practices applied across geographical boundaries.

5. Determine options for Data/System Communication and Integration. Investigate the various data management systems (i.e.- Natural Resources Management Tracking

System, SOLARIS, GIS, etc...) to determine how they can be leveraged to enhance data-driven planning processes.

B. Develop Long-Term Strategic Plan. To date, natural resource data has been collected via

Task Assignments 1 and 9 on the uplands of 31 parks, which represents approximately

120,526 acres of Florida Park Service (FPS) managed lands. This Plan shall initially focus on this footprint of acreage within the lands managed by the Department within the FPS.

The Contractor shall consider means for extrapolating data for use on additional park lands outside this dataset.

1. Evaluate current conditions of natural communities and compare against desired future conditions in deriving resource management needs which support

Department goals.

2. Use modelling tools in developing schedules / plans that target prioritization of actions and allocation of resources. The Contractor shall provide a draft strategic plan for FY 2018. In addition, the Contractor shall identify the procedures and methods that will provide the basis to continue strategic planning into two additional fiscal years (FY 19, FY 20).

C. Expand capabilities of the Simulation Planning Tool (SPT) Version 1.1 - 1.2 and develop

V2.0.

1. Update processes and complete transition from an Excel-based tool to a web-based platform.

2. Simulate natural community (NatCom) vegetation growth of polygons, including composition development, and treatment effects through time.

3. Expand from single year processing to multi-year capabilities within the planning cycle; present options for tracking potential negative effects of non-action or

DEP Contract PL352, Task Assignment 15 Change Order 2, Page 4 of 5 delaying land management actions. Prototype a process that will use the target projections to pre-populate a ten (10) year operational schedule prior to each unit management plan cycle.

4. Expand acres covered to include all vegetation plot data where a desired future condition can be described quantifiably in order to score that natural community.

2. DELIVERABLES: The Contractor shall submit the following deliverables to the Department on the specified dates:

A. Assess Current Methods and Processes.

1. Meeting notes/minutes. For each in-person, or conferenced meeting conducted, the

Contractor shall provide the Department with written documentation of meeting events in a format pre-approved by the Task Manager or Contract Manager.

2. Report of Current Methods and Processes due October 31, 2016.

3. Data review and systems integration assessment report due December 1, 2016.

B. Develop Long-Term Strategic Plan.

1. Draft report of findings shall be due March 15, 2017.

2. Modelling outputs shall be provided as needed in collaboration with the Department.

Final version of modelling outputs and Plan shall be due by March 31, 2017.

C. Expand Simulation Tool Capabilities.

1. Meeting notes/minutes. For each in-person, or conferenced meeting conducted, the

Contractor shall provide the Department with written documentation of meeting events in a format pre-approved by the Task Manager or Contract Manager.

2. Modeling outputs/results shall be provided as needed in collaboration with the

Department. All modeling results will be available to the Department from the web-based platform. Final version of modeling outputs and Plan shall be due by December 1, 2018.

3. Draft report of findings/procedures document. The Contractor shall prepare and submit a brief report summarizing actions, outcomes, and procedures regarding how to use the SPT V2.0 by December 1, 2018.

3. TRAVEL: The Contractor shall be authorized to travel in order to support the services, actions, and tasks described above. Total travel costs shall not exceed $5,000.00, and are included in the time and materials estimate of $507,523.17. Pursuant to Paragraph 8.A.4 of the subject Contract, each traveler must complete a DEP Voucher for Reimbursement of Travel Expenses form and submit with receipts. Reimbursement shall be made in accordance with Section 112.061, Florida Statues (F.S.).

The Contractor understands that no allowances shall be made for meals when travel is confined to the city or town of the official headquarters or immediate vicinity (within 15 miles of the city or town of the official headquarter) of the contracted personnel.

4. PERFORMANCE MEASURES: Each deliverable shall be reviewed by the DEP Task Manager or Contract Manager to ensure that work was performed as specified above. This includes reports which will guide the implementation of the system.

5. FINANCIAL CONSEQUENCES: No payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the Contractor shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified time frame, the Department may, in its sole discretion, terminate the Contract for failure to perform, or implement other remedies as detailed in Section 12 of the Contract (PL352). The Department reserves the right to terminate any portion or all of a Task Assignment upon notice to Contractor.

DEP Contract PL352, Task Assignment 15 Change Order 2, Page 5 of 5

6. COST: The Contractor shall conduct the work outlined herein as follows:

On a time and materials basis; Contractor fees under this Task Assignment shall not exceed $507,523.17. Costs have been estimated for Subtask 1.A. to be $148,272.00 and 1.B. to be $199,076.00, and 1.C. to be $155,175.17. In the event that costs are anticipated to exceed the identified amount, the Department shall be notified as soon as possible in order to consider a change order.

Current Wage Rates for the Contractor are identified in Attachment B, Response Form of the Contract.

Any additional proposed costs must be reviewed and approved by the DEP Task Manager or Contract Manager.

7. PAYMENT: The Contractor shall submit itemized invoices to the Department on a monthly basis upon completion and acceptance of each task as identified in the Deliverables. Invoiced amounts will be based on the number of hours worked multiplied by the rates identified in Attachment B, Response Form of the Contract.

Payment shall be made pursuant to Paragraphs 7, 8, and 9 of the Contract and any applicable addenda thereto.

Per Section 8, Invoicing Requirements, No. 9 (Retainage) of the Contract, the Department reserves the right to establish and apply Retainage on a Task Assignment.

8. REIMBURSABLES: Specific requirements concerning reimbursable items are detailed in at least three (3) areas of the Contract:

A. Paragraph 8;

B. Attachment B (Response Form); and C. Attachment F (Contract Payment Requirements).