CN-370000-PL352-T25.pdf

FLORIDA DEPARTMENT OF

Environmental Protection

Marjory Stoneman Douglas Building

3900 Commonwealth Boulevard

Tallahassee, FL 32399

Ron Desantis

Governor

Jeanette Nunez

Lt. Governor

Noah Valensteln

Secretary

MEMORANDUM

TO:

THROUGH:

THROUGH:

FROM:

DATE:

SUBJECT:

Leslie Reed, Acting Chief of Staff j' , 0

.ti.lJ 11 ' Barbara Goodman, Deputy Secretary for Land and RecreationfY

Eric Draper, Director, Division of Recreation and Parks ' i

O O' 'l.'1 i.c

Wes Howell, Chief, Bureau of Natural and Cultural Resources W1f

January 24, 2020

Request Signature / Approval Florida Park Service, Hurricane Michael Restoration T.H. Stone Memorial St. Joseph Peninsula State Park - F4 Tech Task Assignment 25, PL352

Background: The Florida Park Service has utilized the services of F4 Tech to assist with a subset of projects related to Hurricane Michael restoration across the panhandle. Due to lack of access, T.H. Stone Memorial St. Joseph Peninsula State Park is just now ready for debris removal north of the former breach. This work shall focus on helping us reach our key restoration goals at the park; primarily consisting of construction/demolition and vegetative debris removal, sand cleaning, and redistribution.

Request: Approval and signature on the attached task assignment form. This task assignment has an overall total budget of $2,000,000.00; however, we will seek to maximize efficiencies at every decision point. This work shall be completed in the next 11 months.

Florida Department of Environmental Protection

TASK ASSIGNMENT FORM

Required Signatures: Adobe Signature

FDEP Contract No: Task Assignment No: Date: DEP Task Manager:

PL352 25 01/16/2020 Wes Howell

Project: Hurricane Michael: On-Call Services, Ongoing Scoping, and Project Administration

Contractor Name: F4 TECH

Contractor Representative: Phone: Email:

Mark Milligan 850-309-3940 mmilligan@thinkf4.com

FDEP Contract Manager: Phone: Email:

Ralph Perkins 850-245-2460 ralph.perkins@dep.state.fl.us

Task Description:

See Attached Section I.A. - l.G.

Deliverables:

See Attached Section 2.A. - 2.C.

Performance Measures:

See Attached Section 4

Financial Consequences:

See Attached Section 5

000-019 (Effective 09-04-2015) Page 1 of 4

Florida Department of Environmental Protection

Start Date:

0111612020

Fixed Price Cost: p t t bl

C t t er ra e a e m on rac

TASK ASSIGNMENT FORM

Schedule:

Completion Date:

1211512020

Cost Reimbursement not to exceed:

$2,000,000.00

Total Task Value: not to exceed $2,000,000.00 l .

Wes Howell

Task Manager, FDEP

2_ Ralph Perkins

Contract Manager, FDEP

3_ Mike Atchley

Budget Representative, FDEP

4_ Mark Milligan

Contractor, Contract Manager

5_ Leslie Reed

Contract Authority, FDEP

Signatures and Date:

Wes Howell DigitallysignedbyWesHowell 0 l / l6/2020 Date: 2020.01.16 16:06:23 -05'00'

Signature Date

Ralph M Pel·k1" ns Digitally signed by Ralph M. Perkins 0 l / 16/2020 • Date: 2020.01.17 08:48:29 -05'00'

Signature Date

Ml.ke Atchley DigitallysignedbyMikeAtchley 01/16/2020 Date: 2020.01.21 15: 17:57 -05'00'

Signature Date

01/16/2020

Date

-01 /16/2 ow

-l-�:'.:........:�'..{,,,,,.���'..__ ____ -1---,'f-,CO--------- Date

Encumbrance Information:

Budget Project Grant Org Code Category & Fund Special Object EO Amount Entity # # Year Category Code

37500300 80100 FD079 37800000000 088040 20 035001 139900 CJ 2000000

Total: 2000000

000-019 (Effective 09-04-2015) Page 2 of 4

80103 CDREVISED

Perkins_R Cross-Out

Perkins_R Cross-Out

PL352 TASK ASSIGNMENT 25

TASK DESCRIPTION

Hurricane Michael: On-call Services, Ongoing Scoping, and

Project Administration

1. TASK DESCRIPTION: The Department may, at any time during the period of this Task Assignment, utilize the Contractor for the following services, actions, and/or duties related to Hurricane Michael restoration on Department managed properties:

A. The Contractor agrees its staff will be available to the Department in an "on call" type relationship, where the Contractor provides professional or technical services to the Department as-needed to meet Department goals. This may include the use of subcontractors where necessary., B. Meet with Department staff to discuss topics relevant to the overall success of the Contract such as potential proposals, task assignments, and projects. Work may include meeting preparation, attendance, post-meeting assignments, preparation of meeting minutes, and travel. The

Department has the ability to set various meeting location(s) around the State, and well as to utilize video, web, or tele-conferences with the Contractor.

C. Prepare written scope of work documents, proposals, and other supporting documents for new projects and supporting tasks.

D. Conduct special projects/tasks, respond to data and information requests, and prepare reports requested by the Department.

E. Administer and coordinate the services, actions, and/or tasks that support the management and completion of overall contract requirements.

F. Assist with emergency response activities as needed.

G. Assist with debris removal and restoration activities as a result of hurricanes, or other natural disasters.

a. Debris includes but is not limited to vegetative debris, construction and demolition debris, sand, mud, silt, gravel, rocks, boulders, and vehicle and vessel wreckage.

b. Debris removal must be in the public interest and based on:

i. Eliminating immediate threat to lives, public health and safety;

ii. Eliminating immediate threats of significant damage to improved public or private property;

iii. Ensuring economic recovery of the affected community to the benefit of the community at large, or

iv. Mitigating risk to life and property by removing Substantially Damaged structures and associated structures and appurtenances.

c. Monitoring - Debris removal should include efforts to report debris types, quantities, reduction methods, and pickup and disposal locations. Contractor shall monitor all subcontracted debris operations at both loading and disposal sites and compile documentation such as load/dump tickets, monitoring reports, and photographs. GPS/GIS locations should also be provided.

2. DELIVERABLES: The Contractor will submit the following deliverables to the Department:

A. Meeting notes/minutes for scheduled, formalized meetings involving Department and F4 Tech staff.

B. Monthly project progress reports. For each month, the Contractor shall prepare and produce a written report in narrative form which will document the status of all ongoing work related to the overall project / Contract.

C. Other written reports and electronic data supporting services assigned by the Department, i.e.

hurricane monitoring reports.

DEP Contract PL352, Task Assignment 25, Page 3 of 4

3. TRAVEL: The Contractor shall be authorized to travel in order to support the services, actions, and tasks described above. Pursuant to Paragraph 8.A.4 of the subject contract, each traveler will complete a DEP Voucher for Reimbursement of Travel Expenses form and submit with receipts.

Reimbursement will be made in accordance with Section 112.061, Florida Statues (F.S.). The Contractor understands that no allowances shall be made for meals when travel is confined to the city or town of the official headquarters or immediate vicinity (within 15 miles of the city or town of the official headquarter) of the contracted personnel.

4. PERFORMANCE MEASURES: Each deliverable shall be reviewed by the DEP Task or Contract Manager to ensure that work was performed as specified above. This includes reports which will guide the implementation of the system.

5. FINANCIAL CONSEQUENCES: No payment will be made for unsatisfactory deliverables. In the event that a deliverable is deemed unsatisfactory, the Contractor shall re-perform the services needed for submittal of a satisfactory deliverable, at no additional cost to the Department within 15 consecutive days. If a satisfactory deliverable is not submitted within the specified time frame, the Department may, in its sole discretion, terminate the Contract for failure to perform, or implement other remedies as detailed in Section 12 of the Contract (PL352). The Department reserves the right to terminate any portion or all of a Task Assignment upon notice to Contractor.

6. COST: The Contractor shall conduct the work outlined herein on a time and materials basis for an initial amount not to exceed $2,000,000.00. In the event that costs are anticipated to exceed the identified amount, the Department will be notified as soon as possible in order to consider a change order.

Current Wage Rates for the Contractor are identified in Attachment B, Response Form of the Contract.

Any additional proposed costs must be reviewed and approved by the DEP Task or Contract Manager.

7. PAYMENT:

The Contractor shall submit itemized invoices to the Department on a monthly basis (unless otherwise agreed upon in advance for project implementation only) upon completion and acceptance of each task as identified in the Deliverables. Invoiced amounts will be based on the number of hours worked multiplied by the rates identified in Attachment B, Response Form of the Contract, as well as fixed rate per unit implementation cost(s) as approved by the Department.

Partial payments for work implemented shall be available to the Contractor. The amount of work accomplished and payment amount to invoice shall be measured or estimated by the DEP Field Representative and the Contractor, documented with signatures, and submitted as a part of the monthly Performance and Cost Report.

Payment will be made pursuant to Paragraphs 7, 8, and 9 of the Contract and any applicable addenda thereto.

Per Section 8, Invoicing Requirements, No. 9 (Retainage) of the Contract, the Department reserves the right to establish and apply Retainage on a Task Assignment.

8. REIMBURSABLES: Specific requirements concerning reimbursable items are detailed in at least three (3) areas of the Contract:

A. Paragraph 8;

B. Attachment B (Response Form); and C. Attachment F (Contract Payment Requirements).

9. TERM: This task assignment shall begin upon execution and terminate December 15, 2020, unless the Department earlier terminates contract PL352 or this task assignment.

DEP Contract PL352, Task Assignment 25, Page 4 of 4