CN-370000-HW558-DC01ACO6.pdf
PDF 2 MB Posted
- Contract number
- HW558
- Issued by
- Florida
About this file
Document Summary
This document is a Task Assignment Notification Change Order Form (Change Order No. 6) for DEP Contract No. HW558, issued by the Florida Department of Environmental Protection (FDEP). The contractor is Earth Systems, Inc., with Jim Paxton serving as the contractor representative and Crystal Posey as the FDEP Contract Manager. The contract covers work at multiple sites and involves reconciliation of Work Change Directive #7, which authorized costs associated with Hurricane Dorian response activities.
The change order increases the total task amount by $1,438.46, bringing the cumulative task total from $8,944.38 to $10,382.84. The work involves documentation of completed site activities, including property inventory and hurricane readiness checks, with a final deliverable due date of February 13, 2021. The cost structure is fixed price with no fee schedule charges or cost reimbursement allocations. Labor costs include project management, technician services, and associated travel expenses (vehicle rental at $388.00), with overhead and general/administrative markups applied. The original task completion date was February 13, 2016; however, subsequent change orders extended the completion date to February 13, 2021, reflecting extended Hurricane Dorian response and recovery efforts across multiple facility locations.
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Text version
DEP CONTRACT NO. HW558
Task Assignment #: Change Order No.: 6
Contractor Name:
Contractor Representative:
DEP Contract Manager: Phone #: 850/245-8851
Site Name:
Site ID / Facility ID::
Description of Change [use additional pages if necessary]:
The Deliverable and Invoice Schedule is attached.
Final Deliverables: Final Deliverable Due Date: 2/13/2021
TASK ASSIGNMENT TYPE AND NOT TO EXCEED AMOUNTS:
Cost Reimbursement Fixed Fee
Original Task Amount $2,400.00 $0.00 $0.00 $0.00
Task Amount Prior to this Change Order
$8,944.38 $0.00 $0.00 $0.00
Net Increase/decrease in task amount
$1,438.46 $0.00 $0.00 $0.00
Task amount with all change orders $10,382.84 $0.00 $0.00 $0.00
Original Task Completion Date: 2/13/2016
Completion Date Prior to this Change: 2/13/2016
Net Increase/Decrease in Task Period: NA
Completion Date with all Change Orders: 2/13/2021
DEP Task Manager: Date:
DEP Contract Manager: Date:
Contractual Authority: Date:
Contractor Representative: Date:
CC: Procurement Section (MS 93) Section Representative ________
This Change Order reconciles Work Change Directive #7 and adds costs for labor and travel associated with Hurricane Dorian response, as requested in the September 16, 2019, Earth Systems memo.
FIXED PRICE
TASK ASSIGNMENT NOTIFICATION CHANGE ORDER FORM
Earth Systems
Jim Paxton
Crystal Posey
Multiple
DC001A
N/A
Documentation of completed site activities
ITEM
$2,400.00
$8,944.38
$1,438.46
$10,382.84
CHANGE IN TASK TIME
FEE SCHEDULE
COST PLUS FIXED FEE
TOTAL
BWC TAFORM 03/03
Task Assignment Notification/Change Order Deliverables and Invoice Schedule Attachment
Contract Number: HW558 Task Assignment #: DC001A
Change Order #: 6
Deliverables:
Deliverable Deliverable Due Date
Documentation of Compound Part Secure Completed
Documentation of Compound Part Secure Completed
Documentation of Completed Site Activities Completed Documentation of Completed Site Activities and Completed Scanning Form Completed Documentation of Property Inventory and Hurricane Readiness Check Completed
Documentation of Hurricane Readiness Check Completed
Documentation of Completed Site Activities 2/13/2021
Invoice Schedule:
Requirements for Invoice Submittal Amount to be Invoiced FDEP approval of Documentation of Compound Part Secure- Previously Invoiced
$376.73
FDEP Approval of Documentation of Compound Part Secure- Previously Invoiced
$1,599.23
FDEP Approval of Documentation of Completed Site Activities- Previously Invoiced
$1,050.18
FDEP Approval of Documentation of Completed Site Activities - Previously Invoiced
2,493.56
FDEP Approval of Documentation of Property Inventory and Hurricane Readiness Check - Previously Invoiced
$924.68
FDEP Approval of Documentation of Hurricane Readiness Check $1,438.46
FDEP Approval of Documentation of Completed Site Activities $2,500.00
TOTAL COST $10,382.84
BWC TAFORM 2/03
FLORIDA DEPARTMENT OF
Environmental Protection
Bob Martinez Center 2600 Blair Stone Road
Tallahassee, FL 32399-2400
Ron DeSantis Governor
Jeanette Nuñez Lt. Governor
Noah Valenstein Secretary
Memorandum
TO:
FROM:
SUBJECT:
DATE:
HW558 Contract File
Crystal Posey, Project Manager
Multiple Sites N/A
HW558 DC001A
TACO 6 WCD #7
September 27, 2019
This Change Order reconciles Work Change Directive #7 and adds costs for labor and travel associated with Hurricane Dorian response, as requested in the September 16, 2019 Earth Systems memo. No negotiations or revisions were required.
Total cost increase is $1,438.46. Total task amount is now $10,382.84. Task completion date is still February 13, 2021.
FDEP COST ESTIMATE
Contractor: Earth Systems
Date: 24-Sep-19
Task #: DC001A SubTask 1 Project Management SubTask 6
Site: SubTask 2 Shutdown & re-start - Hurricane Dorian SubTask 7
Activity/Phase: Hurricane Restart and Assessment SubTask 3 SubTask 8
Project Manager: Crysstal Posey SubTask 4 SubTask 9
SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 10
Labor Rate Category
$40.62 Project Manager Jim Paxton 0 1.0 $0.00 Principal Manager 0 0 0 0 0 0 0 0 0 0
$38.46 Project Manager Brooke Payne 3 3 0 0 0 0 0 0 0 0
$31.25 Associate Eng. - 0 0.0 0 0 0 0 0 0 0 0
$28.85 Associate Eng. - 0 0 0 0 0 0 0 0 0 0
$26.15 Eng./Geologist/Scientist Technician Luke Russell 2 2 0 0 0 0 0 0 0 0
$20.43 Senior Technician - M. Mojock 4 4 0 0 0 0 0 0 0 0
$23.02 Sr. Scientist Technician Terry Byrnes 3 3 0 0 0 0 0 0 0 0
$17.50 Technician/Draftsperson II 0 0 0 0 0 0 0 0 0 0
$12.75 Technician/Draftsperson I 0 0 0 0 0 0 0 0 0 0
$14.00 Administrative Assistant 0 0 0 0 0 0 0 0 0 0
$0.00 General Office Clerk 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
$0.00 0 0 0 0 0 0 0 0 0 0
Total Hours 13 1 12.0 0.0 0.0 0.0 0 0 0 0 0
Direct Labor $358.27 $39.81 $318.46 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Overhead 63.00% $225.71 $25.08 $200.63 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Gen & Admin 65.00% $232.88 $25.88 $207.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fringe 34.00% $121.82 $13.54 $108.28 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Labor $938.68 $104.31 $834.37 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Other Direct Costs $17.91 $1.99 $15.92 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Travel
FDEP COST ESTIMATE
Contractor: Earth Systems
Date: 24-Sep-19
Task #: DC001A SubTask 1 Project Management SubTask 6
Site: SubTask 2 Shutdown & re-start - Hurricane Dorian SubTask 7
Activity/Phase: Hurricane Restart and Assessment SubTask 3 SubTask 8
Project Manager: Crysstal Posey SubTask 4 SubTask 9
SubTask 5 SubTask 10
Totals 1 2 3 4 5 6 7 8 9 10
Vehicle Rental $388.00 $388.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Mileage Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Air Fare $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Per diem + Hotel $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Travel $388.00 $388.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Equipment Procurement)
Contract Rate $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Procurement Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor (Services Procurement)
Drilling (Conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Drilling (Non-conventional) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subcontractor Subtotal $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Handling Fee $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Subcontractor Cost $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Laboratory
Analytical Costs $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fast Turnaround Charges $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sample Shipping $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Laboratory $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Field Expenses
Personal Protection $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Expendables $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Drilling related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Analytical related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (IDW related) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Equipment (Other) $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Field Expenses $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Subtotal $1,344.59 $106.30 $1,238.29 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Completion Fee $93.87 $10.43 $83.44 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Total Estimated Cost $1,438.46 $116.73 $1,321.73 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
LEVEL OF EFFORT/EXPENSE WORKSHEET
SITE : 0
SUBTASK: Shutdown & re-start - Hurricane Dorian
DATE: 9/24/2019
LABOR CATEGORY *PROVIDE TIME REQUIRED FOR EACH PERSON
STAFF-TITLE WORK DESCRIPTION HOURS
Senior Tech. - Joe Rice Hurricane Dorian : 4 Pre and Post storm Inspection of equipment at Concord #201, and Big B #31, sites.
Senior Tech. - Terry Byrnes Hurricane Dorian : 3
Pre and Post storm Inspection of equipment at Jonfor Cleaners
Staff Geologist - Luke Russell Hurricane Dorian : 2
Pre and Post storm Inspection of equipment at Ponte Vedra Cleaners
Project Manager -- Brooke Payne Pre and Post Storm DEP liaison 3
TOTAL LABOR 12.0
EQUIPMENT ITEM RATE COSTING UNIT USEAGE TOTALS
TOTAL EQUIPMEN $0.00
VEHICLE TYPE RATE UNIT USEAGE
Truck $97.00 day 4 $388.00
TOTAL VEHICLE $388.00
PER DIEM STAFF RATE UNIT USEAGE
TOTAL PER DIEM $0.00
LABORATORY COSTS
PARAMETER RATE # SAMPLES #QAQC
TOTAL LAB $0.00
SUBCONTRACTOR COSTS
NAME PURPOSE COST
$0.00
TOTAL $0.00
Posey, Crystal
From: Jim Paxton <jpaxton@earthsys.net> Sent: Monday, September 16, 2019 1:46 PM To: Posey, Crystal Subject: RE: Reconciliation of all Outstanding WCDs associated with Dorian Attachments: DC001A TACO #7 - Dorian.xlsx; HW558_DC001A_WCD7.pdf
Categories: TACO Request ETC
Hi Crystal – Please see the attached TACO for WCD # 7 Hurricane Dorian., Regards Jim P
Jim Paxton | Operations Manager | jpaxton@earthsys.net 223 12th Avenue North | Jacksonville Beach, FL 32250 T. 904.247.0740 | M. 904.553.1511
From: Posey, Crystal <Crystal.Posey@FloridaDEP.gov> Sent: Wednesday, September 11, 2019 6:34 PM To: Jim Paxton <jpaxton@earthsys.net> Cc: Brooke Payne <bpayne@earthsys.net>; Ben Marshall <bmarshall@earthsys.net> Subject: FW: Reconciliation of all Outstanding WCDs associated with Dorian
Please see attached email below. Please reconcile and submit a TACO for all outstanding WCDs associated with Hurricane Dorian by September 27th.
Crystal Piroozy Posey Florida Department of Environmental Protection Division of Waste Management Waste Cleanup Program Environmental Specialist II Crystal.Posey@floridadep.gov Office: 850-245-8851
From: Harris, Don <Don.Harris@dep.state.fl.us> Sent: Wednesday, September 11, 2019 8:31 AM To: McClure, Miranda <Miranda.McClure@FloridaDEP.gov>; Stringer, Brandie <Brandie.Stringer@dep.state.fl.us>; Sykes, John <John.Sykes@dep.state.fl.us>; Jean‐Baptiste, Walsta <Walsta.JeanBaptiste@FloridaDEP.gov>; Pepe, Theresa <Theresa.Pepe@dep.state.fl.us>; Talley, Killian <Killian.Talley@dep.state.fl.us>; Hessman, Billy <Billy.Hessman@FloridaDEP.gov>; Brown, Doris B. <Doris.B.Brown@FloridaDEP.gov>; Vaught,Tracie
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