CLOVIS NM- SLAT Request for Lease Proposals (RLP)_ Final.docx
DOCX document 576 KB Posted
- Attached to
- Replace Clovis VA CBOC
- Solicitation number
- 36C24W23R0060
- Issued by
-
Department of Veterans Affairs
About this file
This document is a Request for Lease Proposals (RLP) issued by the Department of Veterans Affairs to solicit offers for a medical office space lease in Clovis, New Mexico. Key details include:
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The RLP seeks offers for a 9,812 square foot medical office space within Clovis city limits, with 50 reserved parking spaces. The initial lease term is 10 years firm with two 5-year options.
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Offer submission will take place in two steps, with the apparent lowest priced offer advancing to due diligence. Step 1 requires pricing submissions by September 26, 2023. Step 2 due diligence for the lowest offeror includes financial commitments, zoning compliance, and other property and offeror qualifications.
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The lease will be fully serviced with operating costs adjustments. Tenant improvements will be provided by the lessor up to a $30 per square foot allowance. Security buildout will be amortized based on a $12 per square foot placeholder. Fees for architectural/engineering and project management will be evaluated as part of the net present value price calculation.
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Evaluation will be lowest price technically acceptable based on net present value of the total lease cost including options. Preferences apply for historic properties and HUBZone small businesses. The Department of Veterans Affairs will award the lease.
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GSA REQUEST FOR LEASE PROPOSALS
NO. 6
CLOVIS, NM
Offers due by 09/26/2023
In order to be considered for award, offers conforming to the requirements of the RLP shall be received no later than 3:00 PM CENTRAL STANDARD TIME, CHICAGO, USA (CST) on the date above. See “Receipt of Lease Proposals” herein for additional information.
This Request for Lease Proposals ("RLP") sets forth instructions and requirements for proposals for a Lease described in the RLP documents. Proposals conforming to the RLP requirements will be evaluated in accordance with the Method of Award set forth herein to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions herein.
The information collection requirements contained in this Solicitation/Contract, that are not required by regulation, have been approved by the Office of Management and Budget pursuant to the Paperwork Reduction Act and assigned the OMB Control No. 3090-0163.
SLAT RLP
GSA TEMPLATE R100A (10/22)
Template Issued 10/2022
| GSA TEMPLATE R100A (10/22) |
| GSA FORM R100A (10/22) |
INSTRUCTIONS FOR CREATING LEASE AND REQUEST FOR LEASE PROPOSALS (RLP) DOCUMENTS
ALL INSTRUCTIONS FOR CREATING THESE DOCUMENTS ARE TYPED IN BLUE “HIDDEN” TEXT. YOU SHOULD WORK WITH THE HIDDEN TEXT SHOWING, EXCEPT WHEN THE FINISHED DOCUMENT IS BEING PRINTED.
THIS TEMPLATE WAS UPDATED AS OF THE DATE SHOWN IN THE HEADER. THE DATE WILL NOT PRINT IF YOU TURN OFF THE HIDDEN TEXT PER THE INSTRUCTIONS BELOW. THE MOST UP-TO-DATE LEASE REFORM TEMPLATES ARE LOCATED ON THE NATIONAL OFFICE OF LEASING GOOGLE SITE.
HOW TO REVEAL HIDDEN TEXT IN THE DOCUMENT—
1. CLICK ON “FILE” AT THE FAR LEFT TOP OF THE COMPUTER SCREEN.
2. CLICK ON “OPTIONS” UNDER “HELP” ON THE DROP DOWN MENU.
3. CLICK ON “DISPLAY” ON THE LEFT SIDE OF THE POP UP BOX.
4. IN THE RIGHT-HAND COLUMN, UNDER “ALWAYS SHOW THESE FORMATTING MARKS ON THE SCREEN,”—IF THERE IS NO CHECKMARK IN THE “HIDDEN TEXT” BOX—CLICK ON THE “HIDDEN TEXT” BOX. NOTE: A CHECKMARK WILL APPEAR IN THE BOX.
5. CLICK ON “OK.” TO CLOSE OUT THE WORD OPTIONS SCREEN.
TO TURN OFF HIDDEN TEXT: FOLLOW INSTRUCTIONS (1) THRU (5), ABOVE. WHEN YOU CLICK ON THE “HIDDEN TEXT” BOX, THE CHECKMARK WILL DISAPPEAR AND THE HIDDEN TEXT WILL NOT SHOW ON SCREEN OR IN PRINTED VERSIONS OF THE DOCUMENT.
TO INPUT DATA: IF A PARAGRAPH HAS BOLD RED Xs, A DOLLAR SIGN ($) FOLLOWED BY UNDERSCORING, OR EMPTY UNDERSCORING (_______), INPUT THE REQUIRED INFORMATION AND CHANGE FONT TO BLACK TEXT PRIOR TO ISSUANCE.
TO DELETE AND MODIFY PARAGRAPHS*
ALL PARAGRAPHS ARE STANDARDIZED AND MANDATORY UNLESS OTHERWISE NOTED IN THE HEADING “ACTION REQUIRED,” “OPTIONAL,” OR “NOTE.”. MANDATORY PARAGRAPHS MAY BE ALTERED AT THE DISCRETION OF THE LCO ONLY AFTER CONSULTATION WITH REGIONAL COUNSEL AND THE APPROPRIATE SUBJECT MATTER EXPERT, E.G., REGIONAL FIRE PROTECTION ENGINEER, REGIONAL ENVIRONMENTAL QUALITY ADVISOR, REGIONAL HISTORIC PRESERVATION OFFICER, BUT MUST CONTAIN SUBSTANTIALLY THE SAME INFORMATION. IF IT IS DETERMINED TO DELETE A PARAGRAPH OR SUB-PARAGRAPH, TAKE THE FOLLOWING STEPS:
TO DELETE A PARAGRAPH—
1. USING YOUR CURSOR, CAREFULLY SELECT THE PARAGRAPH TEXT. (NOTE: DO NOT SELECT THE PARAGRAPH NUMBER.)
2. CLICK ON THE DELETE KEY TO DELETE THE TEXT.
3. YOU HAVE A CHOICE REGARDING THE TITLE. YOU MAY EITHER STRIKE THROUGH THE TITLE AND ADD THE WORDS “INTENTIONALLY DELETED” AFTER THE STRICKEN TITLE, OR YOU MAY DELETE THE TITLE AND REPLACE IT WITH “INTENTIONALLY DELETED.” IN EITHER CASE, LEAVE THE PARAGRAPH NUMBER INTACT SO THE PARAGRAPH NUMBERING WILL REMAIN THE SAME FOR THE PARAGRAPHS THAT FOLLOW.
4. TO STRIKE THROUGH THE TITLE, USING YOUR CURSOR, CAREFULLY SELECT THE PARAGRAPH TITLE. (NOTE: DO NOT SELECT THE PARAGRAPH NUMBER.) CLICK ON THE “STRIKETHROUGH” KEY (abc). THEN PLACE THE CURSOR TO THE RIGHT OF THE STRUCK-OUT PARAGRAPH TITLE AND TYPE “INTENTIONALLY DELETED.” NOTE: THE TEXT WILL BE DELETED AND THE PARAGRAPH NUMBER AND STRUCK-OUT TITLE WILL REMAIN.
EXAMPLE: 2.05 OPERATING COST ADJUSTMENT INTENTIONALLY DELETED
5. ALTERNATELY, YOU MAY DELETE THE TITLE ALTOGETHER. USING YOUR CURSOR, CAREFULLY SELECT THE PARAGRAPH TITLE. OVERTYPE WITH THE WORDS “INTENTIONALLY DELETED.”
EXAMPLE: 2.05 INTENTIONALLY DELETED
TO DELETE A SUB-PARAGRAPH—
1. USING YOUR CURSOR, CAREFULLY SELECT THE SUB-PARAGRAPH TEXT. (NOTE: DO NOT SELECT THE PARAGRAPH NUMBER, LETTER, OR TITLE, IF ANY.) DELETE THE TEXT BY CLICKING ON THE “DELETE” KEY.
2. PLACE THE CURSOR WHERE THE TEXT WAS AND TYPE “INTENTIONALLY DELETED.”
TO MODIFY ALL OR PART OF A PARAGRAPH—
1. GO TO THE LAST SECTION OF THIS LEASE TITLED "ADDITIONAL TERMS AND CONDITIONS"
2. CREATE A LIST OF “MODIFIED PARAGRAPHS” WITH THE HEADING: “THE FOLLOWING PARAGRAPHS HAVE BEEN MODIFIED IN THIS LEASE:”
3. SELECT AND COPY THE MODIFIED PARAGRAPH TITLE AND PARAGRAPH NUMBER).
4. GO TO THE END OF THE LAST PARAGRAPH AND CLICK ON YOUR MOUSE TO PLACE THE CURSOR BELOW THE LAST ENTRY).
5. PASTE THE TITLE YOU JUST COPIED.
6. MAKE YOUR CHANGES, ADDITIONS, DELETIONS, ETC., TO THE PARAGRAPH IN ITS ORIGINAL LOCATION IN THE DOCUMENT.
7. SAVE YOUR CHANGES.
TO UPDATE THE TABLE OF CONTENTS AND PAGE REFERENCES WHEN YOU ARE FINISHED REVISING A DOCUMENT:
1. GO TO AND CLICK IN THE TABLE OF CONTENTS.
2. RIGHT CLICK TO VIEW DROP-DOWN WINDOW.
3. FROM THE DROP-DOWN MENU, CLICK ON “UPDATE FIELD.”
4. CLICK ON “UPDATE ENTIRE TABLE.” NOTE: TABLE WILL UPDATE ANY HEADINGS THAT WERE CHANGED DURING THE REVIEW. NOTE: YOU SHOULD VERIFY ONE OR TWO CHANGES TO CONFIRM THE TOC WAS UPDATED PROPERLY *THE ABOVE PRACTICES WILL INCREASE STANDARDIZATION AND FAMILIARITY OF THE DOCUMENT FOR THE PRACTITIONER BY ALLOWING CONSISTENT NUMBERING THROUGHOUT THE DOCUMENT.
TO ADD SECURITY REQUIREMENTS
ATTACH THE APPROPRIATE DOCUMENT TITLED SECURITY REQUIREMENTS AFTER CONSULTING WITH FPS AND THE AGENCY TO DETERMINE THEIR SPECIFIC REQUIREMENTS USING THE APPROPRIATE FACILITY SECURITY LEVEL (FSL) I OR II.
FOR ACTIONS 10,000 RSF OR LESS, DO NOT CONTACT FPS BUT INSTEAD USE FSL I UNLESS CLIENT AGENCY REQUESTS A HIGHER LEVEL. IF THE AGENCY REQUIRES A HIGHER FSL, THE RESPONSIBLE PBS ASSOCIATE SHOULD REACH OUT TO FPS TO CONFIRM THAT THIS HIGHER FSL IS APPROPRIATE.
THE FOLLOWING INSTRUCTIONS APPLY TO SLAT MODEL ONLY:
· THIS MODEL USES SAM.GOV TO ISSUE THE RLP THROUGH THE ADVERTISEMENT
· THIS MODEL UTILIZES A 2 STEP OFFER PROCESS SIMILAR TO AAAP – OFFERORS SUBMIT A PRICE OFFER FIRST AND THE LOWEST OFFEROR SUBMITS DUE DILIGENCE DOCUMENTS AFTER
· THIS MODEL CAN ONLY BE USED FOR FSL LEVEL 1 AND 2
· THIS MODEL CAN ONLY BE USED WITH THE LOWEST PRICE TECHNICALLY ACCEPTABLE SELECTION METHOD
· THIS MODEL CANNOT BE USED IF OFFERS FOR NEW CONSTRUCTION ARE ANTICIPATED
· THIS MODEL UTILIZES DIGITAL SIGNATURE AS THE DEFAULT METHOD OF SIGNING THE LEASE CONTRACT
· THIS MODEL UTILIZES RSAP AS THE DEFAULT METHOD OF ACCEPTING OFFERS
IF THE LCO INTENDS TO ACCEPT OFFERS THROUGH PAPER OR EMAIL METHODS, REPLACE PARAGRAPH 3.02 WITH THE FOLLOWING TEXT
A. TRADITIONAL METHOD – PAPER E-MAIL:
1. OFFEROR IS AUTHORIZED TO TRANSMIT ITS LEASE PROPOSAL AS AN ATTACHMENT TO AN EMAIL. OFFEROR'S EMAIL SHALL INCLUDE THE NAME, ADDRESS AND TELEPHONE NUMBER OF THE OFFEROR, AND IDENTIFY THE NAME AND TITLE OF THE INDIVIDUAL SIGNING ON BEHALF OF THE OFFEROR. OFFEROR'S SIGNED LEASE PROPOSAL MUST BE SAVED IN A GENERALLY ACCESSIBLE FORMAT (SUCH AS PORTABLE DOCUMENT FORMAT (PDF)), WHICH DISPLAYS A VISIBLE IMAGE OF ALL ORIGINAL DOCUMENT SIGNATURES, AND MUST BE TRANSMITTED AS AN ATTACHMENT TO THE EMAIL. ONLY EMAILS TRANSMITTED TO, AND RECEIVED AT, THE GSA EMAIL ADDRESS IDENTIFIED IN THE RLP WILL BE ACCEPTED. OFFEROR SUBMITTING A LEASE PROPOSAL BY EMAIL SHALL RETAIN IN ITS POSSESSION, AND MAKE AVAILABLE UPON GSA'S REQUEST, ITS ORIGINAL SIGNED PROPOSAL. OFFEROR CHOOSING NOT TO SUBMIT ITS PROPOSAL VIA EMAIL MAY STILL SUBMIT ITS LEASE PROPOSAL BY UNITED STATES MAIL OR OTHER EXPRESS DELIVERY SERVICE OF OFFEROR'S CHOOSING.
2. IN ORDER TO BE CONSIDERED FOR AWARD, OFFERS CONFORMING TO THE REQUIREMENTS OF THE RLP SHALL BE RECEIVED IN ONE OF THE FOLLOWING WAYS:
A) NO LATER THAN [TIME] [TIME ZONE] ON THE DATE SPECIFIED BELOW AT THE FOLLOWING DESIGNATED OFFICE AND ADDRESS:
DATE:
OFFICE:
ADDRESS:
B) NO LATER THAN [TIME] [TIME ZONE] ON THE DATE SPECIFIED BELOW AT THE FOLLOWING EMAIL ADDRESS:
DATE:
EMAIL ADDRESS:
3. OFFERS SENT BY UNITED STATES MAIL OR HAND DELIVERED (INCLUDING DELIVERY BY COMMERCIAL CARRIER) SHALL BE DEEMED LATE IF DELIVERED TO THE ADDRESS OF THE OFFICE DESIGNATED FOR RECEIPT OF OFFERS AFTER THE DATE AND TIME ESTABLISHED FOR RECEIPT OF OFFERS.
4. OFFERS TRANSMITTED THROUGH EMAIL SHALL BE DEEMED LATE IF RECEIVED AT THE DESIGNATED EMAIL ADDRESS AFTER THE DATE AND TIME ESTABLISHED FOR RECEIPT OF OFFERS UNLESS IT WAS RECEIVED AT THE INITIAL POINT OF ENTRY TO THE GOVERNMENT INFRASTRUCTURE NOT LATER THAN 5:00 P.M. ONE WORKING DAY PRIOR TO THE DATE SPECIFIED FOR RECEIPT OF PROPOSALS.
5. OFFERS DELIVERED THROUGH ANY MEANS AUTHORIZED BY THE RLP MAY BE ALSO DEEMED TIMELY IF THERE IS ACCEPTABLE EVIDENCE TO ESTABLISH THAT IT WAS RECEIVED AT THE GOVERNMENT INSTALLATION DESIGNATED FOR RECEIPT OF PROPOSALS AND WAS UNDER THE GOVERNMENT’S CONTROL PRIOR TO THE TIME SET FOR RECEIPT OF PROPOSALS; OR IF IT WAS THE ONLY PROPOSAL RECEIVED.
TABLE OF CONTENTS
| SLAT RLP | 1 | |
| SECTION 1 | STATEMENT OF REQUIREMENTS | 1 |
| 1.01 | GENERAL INFORMATION (SLAT) (oct 2020) | 1 |
| 1.02 | AMOUNT and type of space and lease term (SLAT) (OCT 2020) | 1 |
| 1.03 | NEIGHBORHOOD and PARKING (SLAT) (Oct 2021) | 1 |
| 1.04 | LIST OF RLP DOCUMENTS (SLAT) (oct 2022) | 2 |
| 1.05 | LEASE DESCRIPTION (SLAT) (OCT 2021) | 2 |
| 1.06 | AUTHORIZED REPRESENTATIVES (OCT 2020) | 3 |
| 1.07 | BROKER COMMISSION AND COMMISSION CREDIT (OCT 2020)INTENTIONALLY DELETED | 3 |
| 1.08 | pricing of SECURITY requirements (OCT 2022) | 3 |
| 1.09 | north american industry classification system (NAICS) CODE and small business size standard (oCT 2020) | 3 |
| 1.10 | UNIQUE ENTITY IDENTIFIER (oCT 2021) | 3 |
| SECTION 2 | ELIGIBILITY AND PREFERENCES FOR AWARD | 5 |
| 2.01 | Efficiency of Layout (SLAT) (OCT 2020) | 5 |
| 2.02 | FLOOD PLAINS (OCT 2022) | 5 |
| 2.03 | SEISMIC SAFETY – moderate seismicity (OCT 2022)intentionally deleted | 5 |
| 2.04 | SEISMIC SAFETY – high seismicity (OCT 2022)intentionally deleted | 5 |
| 2.05 | HISTORIC PREFERENCE (SMALL) (SEP 2015) | 5 |
| 2.06 | ENERGY INDEPENDENCE AND SECURITY ACT (OCT 2022) | 5 |
| 2.07 | DUE DILIGENCE AND NATIONAL ENVIRONMENTAL POLICY ACT REQUIREMENTS - RLP (SEP 2014) | 6 |
| 2.08 | NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS - RLP (SMALL) (OCT 2020) | 7 |
| SECTION 3 | HOW TO OFFER | 7 |
| 3.01 | GENERAL INSTRUCTIONS (SLAT) (OCT 2020) | 7 |
| 3.02 | RECEIPT OF Lease Proposals (SLAT) (OCT 2022) | 8 |
| 3.03 | Step 1: OFFER Submittal (SLAT) (OCT 2022) | 8 |
| 3.04 | Step 2: Due Diligence - Additional Submittals (SLAT) (OCT 2022) | 10 |
| 3.05 | Building Tour (SLAT) (OCT 2020) | 12 |
| 3.06 | tenant improvements included in offer (SLAT) (OCT 2020) | 13 |
| 3.07 | OPERATING COSTS REQUIREMENTS INCLUDED IN OFFER (JUN 2012) | 13 |
| 3.08 | UTILITIES SEPARATE FROM RENTAL / BUILDING OPERATING PLAN (JUN 2012)INTENTIONALLY DELETED | 13 |
| 3.09 | security improvements included in offer (OCT 2022) | 13 |
| SECTION 4 | METHOD OF AWARD | 14 |
| 4.01 | NEGOTIATIONS (SLAT) (OCT 2020) | 14 |
| 4.02 | HUBZONE SMALL BUSINESS CONCERN ADDITIONAL PERFORMANCE REQUIREMENTS (SMALL) (SEP 2015) | 14 |
| 4.03 | AWARD BASED ON PRICE (JUN 2012) | 14 |
| 4.04 | PRESENT VALUE PRICE EVALUATION (OCT 2022) | 14 |
| 4.05 | AWARD (SLAT) (OCT 2020) | 16 |
| SECTION 5 | ADDITIONAL TERMS AND CONDITIONS | 17 |
| 5.01 | modified rlp paragraphs (OCT 2016) | 17 |
| 5.02 | Swing Space - RLP (OCT 2022)INTENTIONALLY DELETED | 17 |
RLP TABLE OF CONTENTS GSA FORM R101C (JANUARY 2012)
THE SLAT RLP AND LEASE TEMPLATES (GSA TEMPLATE R100A AND L100A) REPLACES THE FOLLOWING LEASE MODEL DOCUMENTS:
· GSA TEMPLATES R101A AND L201A (SIMPLIFIED MODEL)
ALL PARAGRAPHS ARE STANDARDIZED FOR THIS MODEL AND MANDATORY UNLESS OTHERWISE NOTED IN THE HEADING. MANDATORY PARAGRAPHS MAY BE ALTERED AT THE DISCRETION OF THE LCO ONLY AFTER CONSULTATION WITH REGIONAL COUNSEL AND THE APPROPRIATE SUBJECT MATTER EXPERT, E.G., REGIONAL FIRE PROTECTION ENGINEER, REGIONAL ENVIRONMENTAL QUALITY ADVISOR, REGIONAL HISTORIC PRESERVATION OFFICER, BUT THE MANDATORY PARAGRAPHS MUST CONTAIN SUBSTANTIALLY THE SAME INFORMATION.
TYPE IN RLP NO. AND DATE. edit footers to include rlp no.
| REQUEST FOR LEASE PROPOSALS NO. 36C24W23R0060 |
| 09/26/2023 |
SLAT RLP GSA TEMPLATE R100A (October 2022)
STATEMENT OF REQUIREMENTS
action required: THERE ARE TWO VERSION OF SUB-PARAGRAPH A.
version 1: CHOOSE THIS FIRST VERSION OF SUB-PARAGRAPH A FOR COMPETITIVE ACTIONS OR SOLE SOURCE ACTIONS WHERE IT HAS BEEN DETERMINED TO BE IN THE BEST INTEREST TO CONVEY THE APPEARANCE OF COMPETITION.
GENERAL INFORMATION (SLAT) (oct 2020)
ACTION REQUIRED: SELECT THE APPROPRIATE VERSION OF SUB-PARAGRAPH. DELETE ALTERNATE VERSION.
VERSION 1: USE FOR COMPETITIVE ACTIONS OR FOR SOLE SOURCE ACTIONS WHERE THE LCO DETERMINES THAT DISCLOSURE TO THE CURRENT LESSOR OF THE SOLE SOURCE NATURE OF THE PROCUREMENT IMPOSES UNDUE FINANCIAL RISK UPON THE GOVERNMENT.
A. This Request for Lease Proposals (RLP) sets forth instructions and requirements for proposals for a Lease described in the RLP documents. The Government will evaluate proposals conforming to the RLP requirements in accordance with the Method of Award set forth below to select an Offeror for award. The Government will award the Lease to the selected Offeror, subject to the conditions below.
VERSION 2: USE FOR NON-COMPETITIVE SUCCEEDING OR SUPERSEDING LEASE ACTIONS AT THE CURRENT LOCATION.
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B. Included in the RLP documents is a lease template setting forth the lease term and other terms and conditions of the Lease contemplated by this RLP and a GSA Proposal to Lease Space (GSA Form 1364) on which Offeror shall submit its offered rent and other price data, together with required information and submissions. The Lease paragraph titled “Definitions and General Terms” shall apply to the terms of this RLP.
C. Do not attempt to complete the lease template. GSA will transcribe the successful Offeror’s final offered rent and other price data included on the GSA Form 1364 into the lease and transmit the completed Lease, including any appropriate attachments, to the successful Offeror for execution. Neither the RLP nor any other part of an Offeror’s proposal shall be part of the Lease except to the extent expressly incorporated therein. The Offeror should review the completed Lease for accuracy and consistency with his or her proposal, sign and date the first page, initial each subsequent page of the Lease, and return it to the Lease Contracting Officer (LCO).
D. The Offeror's executed Lease shall constitute a firm offer. No Lease shall be formed until the LCO executes the Lease and delivers a signed copy to the Offeror.
action required: input the requirements below, including required aboa sf and parking. add or delete items as needed.
AMOUNT and type of space and lease term (SLAT) (OCT 2020)
A. The Space shall be located in a modern quality Building of sound and substantial construction with a facade of stone, marble, brick, stainless steel, aluminum or other permanent materials in good condition and acceptable to the LCO. If not a new Building, the Space offered shall be in a Building that has undergone, or will complete by occupancy, modernization or adaptive reuse for the Space with modern conveniences. Buildings with Property boundary(ies) on the boundary streets are deemed to be within the delineated Area of Consideration.
| CITY, STATE |
| CLOVIS, NM |
| AREA OF CONSIDERATION |
| WITHIN THE CITY LIMITS OF CLOVIS, NM |
| SPACE TYPE(S) |
| MEDICAL SPACE |
| MINIMUM SQ. FT. (ABOA) |
| 9,812 |
| MAXIMUM SQ. FT. (ABOA) |
| 9,812 |
| RESERVED PARKING SPACES (TOTAL) |
| 50 |
| RESERVED PARKING SPACES (SURFACE) |
| 50 |
| RESERVED PARKING SPACES (STRUCTURE) |
| 0 |
| INITIAL FULL TERM |
| 240 |
| INITIAL FIRM TERM |
| 120 |
| TERMINATION RIGHTS |
| 90 DAYS |
| OPTION TERM |
| NONE |
action required: OPTIONAL PARAGRAPH Choose SUB-PARAGRAPH A, sub-paragraph- B, both A and B, or delete altogether, depending upon the characteristics of the delineated area. THIS MAY be modified if considering buildings in other than A commercial setting, i.e., mixed use.
leasing CO/spECIALIST MUST FILL IN THE parking VARIABLE, below, WITH A reasonable amount, in conformance with local market PRACTICE.
NEIGHBORHOOD and PARKING (SLAT) (Oct 2021)
A. Neighborhood and Parking: Inside City Center: Space shall be located in a prime commercial office district with attractive, prestigious, and professional surroundings with a prevalence of modern design and/or tasteful rehabilitation in modern use. Streets and public sidewalks shall be well maintained. Parking facilities with an adequate availability of parking spaces open to the general public to accommodate employees and visitors shall be located within the immediate vicinity of the Building but generally not exceeding a walkable 2,640 ft (RECOMMENDED: 2,640 FEET) of the employee entrance of the offered Building as determined by the LCO. These parking facilities do not substitute for the required parking under Paragraph 1.02(C).
B. Neighborhood and Parking: Outside City Center: Space shall be located 1) in an office, research, technology, or business park that is modern in design with a campus-like atmosphere; or, 2) on an attractively landscaped site containing one or more modern office Buildings that are professional and prestigious in appearance with the surrounding development well maintained and in consonance with a professional image. The parking-to-square-foot ratio available on site shall at least meet current local code requirements, or, in the absence of a local code requirement, on site parking shall be available at a ratio of one (1) space for every 13,246 RSF of Space.
OPTIONAL SUB-PARAGRAPH
(SUBWAY, LIGHT RAIL, OR BUS SERVICE REQUIREMENTS)
NOTE: USE WHERE SUBWAY, LIGHT RAIL, OR BUS SERVICE EXISTS (REGARDLESS OF WHETHER OR NOT PUBLIC BUS SERVICE, STREETCAR, OR COMMUTER RAIL EXISTS).
NOTE: THIS SUB-PARAGRAPH REFLECTS THE OPTIMUM LEVEL OF TRANSIT.
C. Transit Accessibility: A subway, light rail, or bus stop shall be located within the immediate vicinity of the Building, but generally not exceeding a safely accessible, walkable 2,640 feet from the principal functional entrance of the building, as determined by the LCO.
Action Required: The list of attachments is not comprehensive. add or delete items on the list as appropriate for the specific transaction (e.g. seismic offer forms)..
Note: EXHIBITS SHOULD BE labeled with sequential letters.
note: see seismic paragraph instructions in section 2 to determine whether seismic submittals are required.
LIST OF RLP DOCUMENTS (SLAT) (oct 2022)
A. The following documents are attached to and included as part of this RLP package:
DOCUMENT NAME
NO. OF PAGES
EXHIBIT
| Lease No. XXX (Template L100A) |
| 11 pages |
| Exhibit A |
| Agency’s Requirements (ASR) |
| 6 pages |
| Exhibit B |
| Security Requirements for Level II |
| 10 pages |
| Exhibit C |
| GSA Form 3516A, Solicitation Provisions |
| 6 pages |
| Exhibit D |
| GSA Form 3517A, General Clauses |
| 9 pages |
| Exhibit E |
| Proposal to Lease Space (GSA Form 1364) |
| 1 page |
| Exhibit F |
| GSA Form 1217, Lessor's Annual Cost Statement |
| 3 pages |
| Exhibit G |
| GSA Form 12000 for Prelease Fire Protection and Life Safety Evaluation for an Office Building (Part A or Part B) (See Section 3 for applicable requirements) |
| 6 pages |
| Exhibit H |
| Security Unit Price List [FOR TURNKEY BSAC ONLY] |
| 2 pages |
| FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment [ATTACHMENT IS MANDATORY BUT RESPONSE IS CONTINGENT UPON RESPONSE TO SAM ONLINE REPRESENTATION 52.204-26] |
| 4 pages |
| Exhibit I |
ACTION REQUIRED. SUB-PARAGRAPH B ONLY APPLIES FOR RLP PACKAGES POSTED ON CONTRACT OPPORTUNITIES MODULE IN SAM.GOV WHERE THE RLP PACKAGE INCLUDES A SENSITIVE ATTACHMENT THAT THE LCO PREFERS TO ISSUE MANUALLY INSTEAD OF LOCKING ACCESS TO THIS ATTACHMENT WITHIN THE SAM.GOV APPLICATION. OTHERWISE, DELETE.
IF CHOOSING THIS APPROACH, SUBSTITUTE A GENERIC ATTACHMENT WITHIN THE POSTED PACKAGE THAT DIRECTS OFFERORS TO CONTACT THE GOVERNMENT TO OBTAIN THE INFORMATION.
NOTE: IN THE EVENT THAT FUTURE POLICY MANDATES THE POSTING OF RLP PACKAGES ON SAM.GOV, LCOS MAY NOT USE THIS APPROACH TO EXCLUDE POSTING OF THE RLP ITSELF OR NON-SENSITIVE RLP ATTACHMENTS.
B. In addition to the documents identified above, this RLP package includes additional agency requirements containing sensitive information that is only available to Offerors upon request to the LCO or Alternate Government Contact as listed under Section 1 of this RLP.
LEASE DESCRIPTION (SLAT) (OCT 2021)
A. Offeror shall examine the Lease template included in the RLP documents to understand the Government's and the Lessor's respective rights and responsibilities under the contemplated Lease.
B. The Lease contemplated by this RLP includes:
1. The term of the Lease, and renewal option, if any.
2. Terms and Conditions of the Lease, including Definitions, Standards, and Formulas applicable to the Lease and this RLP.
3. Building Shell standards and requirements.
4. Information concerning the tenant agency's buildout requirements, to be supplemented after award.
5. Security Requirements.
6. A description of all services to be provided by the Lessor.
C. Should the Offeror be awarded the Lease, the terms of the Lease shall be binding upon the Lessor without regard to any statements contained in this RLP.
ACTION REQUIRED: THERE ARE TWO VERSIONS OF SUB-PARAGRAPH D. DELETE ALTERNATE VERSIONS.
VERSION 1: IF USING TI ALLOWANCE PRICING.
NOTE: IF SEEKING OFFERS THAT ARE NOT FULLY-SERVICED, REVISE REFERENCE TO “FULLY SERVICED LEASE” UNDER FIRST SENTENCE, AS MACRO WILL NOT CHANGE THIS TEXT.
D. The Lease contemplated by this RLP is a fully serviced Lease. Rent shall be based upon a proposed rental rate per Rentable Square Foot (RSF), limited by the offered rate and the maximum ABOA SF solicited under this RLP. Although certain Tenant Improvement (TI) requirements information is provided with this RLP and will be incorporated into the Lease, the TIs to be delivered by the Lessor will be based on the final design to be developed after award of the Lease, which reflects the Agency’s full requirements. The Lessor shall design and build the TIs and will be compensated for TI costs, together with design and project management fees to be set under the Lease. Although the TI requirements will not be developed fully until after award, Offerors shall provide the allowance stated in the Tenant Improvement Allowance paragraph of the Lease.
Unless the Government prepares Design Intent Drawings (DIDs), after award the Lessor must prepare DIDs for the leased Space conforming to the lease requirements and other Government-supplied information related to the client agency’s interior build-out requirements. The Government will have the opportunity to review the Lessor's DIDs to determine that the Lessor's design meets the requirements of the Lease. Only after the Government approves the DIDs and a final price for TIs is negotiated will the Lessor be released to proceed with buildout. The Lease also provides that the Government may modify the TI requirements, subject to the Lessor's right to receive compensation for such changes.
VERSION 2: IF USING TI TURNKEY PRICING; WITH DIDS PREPARED BY LESSOR AFTER AWARD.
NOTE: IF SEEKING OFFERS THAT ARE NOT FULLY-SERVICED, REVISE REFERENCE TO “FULLY SERVICED LEASE” UNDER FIRST SENTENCE, AS MACRO WILL NOT CHANGE THIS TEXT.
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E. The security pricing process is described in a separate paragraph.
F. Upon completion and acceptance of the leased Space, the Space will be measured for establishing the actual annual rent, and the lease term shall commence. In instances involving an incumbent Lessor where the Government commences the lease term pending completion of TI and/or BSAC alterations, the Government shall withhold TI and/or BSAC rent pursuant to Section 1 of the Lease until such time as the TI and/or BSAC is completed and accepted by the Government. During the term of the Lease, rent will be adjusted for changes to the Lessor's operating costs and real estate taxes, pursuant to paragraphs set forth in the Lease.
G. Offerors are advised that doing business with the Government carries special responsibilities with respect to sustainability, fire protection and life safety, and security, as well as other requirements not typically found in private commercial leases. These are set forth both in the lease template and in the GSA Form 3517A, and will be made part of the Lease.
ACTION REQUIRED: INSERT INFORMATION FOR LCO AND ALTERNATE GOVERNMENT CONTACT.
AUTHORIZED REPRESENTATIVES (OCT 2020)
With respect to all matters relating to this RLP, only the Government's LCO designated below shall have the authority to amend the RLP and award a Lease. The Government shall have the right to substitute its LCO by notice, without an express delegation by the prior LCO.
Lease LCO:
JAVAR WHITTINGTION
(405) 456-2011
JAVAR.WHITTINGTON@VA.GOV
As to all other matters, Offerors may contact the Alternate Government Contact designated below.
Alternate Government Contact:
WANDA NEAL
WANDA.NEAL2@VA.GOV
action required: INCLUDE THIS PARAGRAPH ONLY IF THE BROKER CONTRACT WAS USED. otherwise, delete.
BROKER COMMISSION AND COMMISSION CREDIT (OCT 2020) INTENTIONALLY DELETED
pricing of SECURITY requirements (OCT 2022)
A. The proposed Lease contains an attachment with the security requirements and obligations for the Building, which are based on the facility security level (FSL). The Federal Government determines the facility’s FSL rating, which ranges from FSL I to FSL IV. The FSL is based on client agency mix, required size of space, number of employees, use of the space, location, configuration of the site and lot, and public access into and around the facility.
ACTION REQUIRED: SELECT THE APPROPRIATE SUB-PARAGRAPH B. Delete alternate version.
VERSION 1: (FOR FSL I AND FIXED BSAC TURNKEY PRICING BEFORE AWARD)
action required: for fsl i only, keep first sentence of sub-paragraph b and delete the remainder of sub-paragraph b, which discusses the security unit price list. for FIXED BSAC PRICING, keep all of sub-paragraph b.
B. The security requirements attached to this Lease includes a list of security countermeasures that must be installed in the leased Space. The Offeror shall use the Security Unit Price List to provide the Government with itemized costs of these security countermeasures, and he or she shall amortize the cost of any Building Specific Amortized Capital (BSAC) into the rent.
VERSION 2: (FOR BSAC PRICING BASED ON PLACEHOLDER DOLLAR ESTIMATE; ACTUAL PRICING AFTER AWARD ACTION REQUIRED: INCLUDE SUB-PARAGRAPH B FOR FSL II, III OR IV, unless seeking BSAC turnkey pricing; DELETE FOR FSL I.
B. The security requirements attached to this Lease includes a general list of countermeasures that may be installed in the leased Space as part of the Building Specific Amortized Capital (BSAC). The final list of security countermeasures will be determined during the design phase and identified in the design intent drawings and construction documents. After completing the construction documents, the Lessor shall submit a list of the itemized costs. Such costs shall be subject to negotiation. The Lessor shall design and build the BSAC and will be compensated for BSAC costs, together with design and project management fees to be set under the Lease.
C. There shall be no charge to the Government for any items that already exist in the offered Building or facility.
north american industry classification system (NAICS) CODE and small business size standard (oCT 2020)
A. The North American Industry Classification System (NAICS) code for this acquisition is 531120, unless the real property is self-storage (#531130), land (#531190), or residential (#531110).
B. The small business size standard for the applicable NAICS code is found HTTPS://WWW.SBA.GOV/SIZE-STANDARDS/.
UNIQUE ENTITY IDENTIFIER (oCT 2021)
Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers. If an offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one.
ELIGIBILITY AND PREFERENCES FOR AWARD
Efficiency of Layout (SLAT) (OCT 2020)
In order to be acceptable for award, the offered Space must provide for an efficient layout as determined by the LCO. To demonstrate potential for efficient layout, GSA may request the Offeror to provide a test fit layout at the Offeror’s expense.
ACTION REQUIRED: PARAGRAPH DEFAULTS TO A “BASE” STANDARD OF “1-PERCENT-ANNUAL-CHANCE” FLOODPLAIN DESIGNATION (FORMERLY REFERRED TO AS “100-YEAR” FLOODPLAIN). IF AGENCY DESIGNATES THIS AS A CRITICAL ACTION (DEFINED AS ANY ACTIVITY OR ACTION FOR WHICH EVEN A SLIGHT CHANCE OF FLOODING WOULD BE TOO GREAT), USE “0.2-PERCENT-ANNUAL-CHANCE” [TWO-TENTHS OF A PERCENT] FLOODPLAIN (FORMERLY REFERRED TO AS “500-YEAR” FLOODPLAIN) INSTEAD. EXAMPLES OF CRITICAL ACTIONS INCLUDE, BUT ARE NOT LIMITED TO: STORAGE OF IRREPLACEABLE RECORDS; STORAGE OF VOLATILE, TOXIC, OR WATER-REACTIVE MATERIALS; CONSTRUCTION OR OPERATION OF HOSPITALS AND SCHOOLS; CONSTRUCTION AND OPERATION OF UTILITIES AND EMERGENCY SERVICES THAT WOULD BE INOPERATIVE IF FLOODED; STORAGE OF NATIONAL STRATEGIC AND CRITICAL MATERIALS; ACQUISITION OF HEALTH FACILITIES FOR CLIENT AGENCIES; CHILD CARE FACILITIES; AND PUBLIC BENEFIT CONVEYANCES FOR SCHOOLS, PRISONS, AND SOME OTHER INSTITUTIONAL USES.
FLOOD PLAINS (OCT 2022)
A Lease will not be awarded for any offered Property located within a 1-percent-annual-chance floodplain (formerly referred to as 100-year floodplain) unless the Government has determined that there is no practicable alternative. An Offeror may offer less than its entire site in order to exclude a portion of the site that falls within a floodplain, so long as the portion offered meets all the requirements of this RLP and does not impact the Government’s full use and enjoyment of the Premises. If an Offeror intends that the offered Property that will become the Premises for purposes of this Lease will be something other than the entire site as recorded in tax or other property records the Offeror shall clearly demarcate the offered Property on its site plan/map submissions and shall propose an adjustment to property taxes on an appropriate pro rata basis. For such an offer, the Government may determine that the offered Property does not adequately avoid development in a 1-percent-annual-chance floodplain.
In addition, a Lease will not be awarded for any offered Property adjacent to a 1-percent-annual-chance floodplain, where such an adjacency would, as determined by the Government, restrict ingress or egress to the Premises in the event of a flood, unless there is no practicable alternative.
The following are exempt from the Seismic Standards and all seismic leasing paragraphs, and the attachments can be deleted:
· The lease is for less than five (5) years,
· The lease is for building structures that are intended only for incidental human occupancy (occupied by People for two hours or less per day),
· Detached one- and two-family dwellings located where SDS < 0.4 g.
(check with the regional seismic engineer to determine the seismicity of the delineated area), or
· The delineated area is in the Green Area (low and very low seismicity) in the seismic leasing requirements map
· (see below for map and Additional instructions).
The above map designates the leasing seismic areas.
locate the delineated area on the RP8 SeismicITy exemption Map, which is available athttps://www.gsa.gov/real-estate/design-construction/engineering-and-architecture/seismic-structural-engineering. If it is clearly in the Green, yellow, or red areas, follow the instructions below. If the location is close to a border of two areas, cONTACT the regional SEISMIC engineer for assistance with determining which area the building is located in.
GREEN AREA
if the delineated area lies in an area of low and very low seismicity, the project is exempt from the requirements of RP 8.
action required: DELETE the following paragraphs FROM THE RLP:
· SEISMIC SAFETY FOR EXISTING CONSTRUCTION – moderate seismicity
· SEISMIC SAFETY FOR EXISTING CONSTRUCTION – HIGH seismicity
DO NOT ATTACH the offer form package, seismic requirements, TO THE RLP/LEASE OFFER PACKAGE.
YELLOW AREA
if the delineated area lies in an area of moderate seismicity, the project is Subject to the requirements of RP 8. The one exception is THAT A building containing less than 10,000 ABOA SF rented by the Government IS exempt. Because the Federal Government, including GSA, agencies with delegated authority, or agencies with statutory authority, may have other ongoing procurements or existing leases in the delineated area, Offerors must represent that, if awarded this lease, the OFFERED building wILL have LESS THAN 10,000 ABOA SF of space leased to the Federal Government. this is covered in THE Moderate seismicity paragraph, sub-paragraph B.1.
action required:
include in the rlp:
· SEISMIC SAFETY FOR EXISTING CONSTRUCTION – moderate seismicity
DELETE FROM THE RLP:
· SEISMIC SAFETY FOR EXISTING CONSTRUCTION – HIGH seismicity action required: ATTACH the offer form package, seismic requirements, TO THE RLP/LEASE OFFER PACKAGE:
RED AREA
if the delineated area lies in an area of high and very high seismicity, the project is subject to the requirements of RP 8. the one exCEPTION IS THAT A one-story building of steel light frame or wood construction with less than 3,000 ABOA SF of space in the building IS EXEMPT. this is covered IN the high seismicity paragraph, SUB-Paragraph B.1.
action required: DELETE the following FROM THE RLP:
· SEISMIC SAFETY FOR EXISTING CONSTRUCTION – moderate seismicity include in the rlp:
· SEISMIC SAFETY FOR EXISTING CONSTRUCTION – HIGH seismicity action required: ATTACH the offer form package, seismic requirements, TO THE RLP/LEASE OFFER PACKAGE:
SEISMIC SAFETY – moderate seismicity (OCT 2022) INTENTIONALLY DELETED
SEISMIC SAFETY – high seismicity (OCT 2022) INTENTIONALLY DELETED
Action Required: MAY BE DELETED only WHEN MARKET SURVEY INDICATES THAT SPACE IS NOT AVAILABLE IN HISTORIC properties or districts as described below or when procuring space in rural areas (see fmr part 102-83).
HISTORIC PREFERENCE (SMALL) (SEP 2015)
The Government will give preference to offers of Space in Historic Properties and/or Historic Districts in accordance with GSAR 552.270-2 HISTORIC PREFERENCE (SEP 2004).
ENERGY INDEPENDENCE AND SECURITY ACT (OCT 2022)
A. The Energy Independence and Security Act (EISA) establishes requirements for Government leases relating to energy efficiency standards and potential cost effective energy efficiency and conservation improvements.
B. Subject to the exceptions below, unless one of the statutory exceptions listed in sub-paragraph C below applies, GSA may award a lease for a Building only if the Building has earned the ENERGY STAR® label conferred by the U.S. Environmental Protection Agency (EPA) within the most recent year prior to the due date for final proposal revisions. The term “most recent year” means that the date of award of the ENERGY STAR® label by EPA must not be more than 1 year prior to the due date of final proposal revisions. For example, an ENERGY STAR® label awarded by EPA on October 1, 2010, is valid for all lease procurements where final proposal revisions are due on or before September 30, 2011. Notwithstanding the above, buildings that meet the following are considered as equivalent to having an Energy Star label in the most recent year. All new Buildings being specifically constructed for the Government must achieve an ENERGY STAR® label within 18 months after occupancy by the Government. In addition, Offerors of the following Buildings shall also have up to 18 months after occupancy by the Government, or as soon thereafter as the Building is eligible for Energy Star® consideration, to achieve an Energy Star® label: 1) All existing Buildings that have had an Energy Star® label but are unable to obtain a label in the most recent year (i.e., within 12 months prior to the due date for final proposal revisions) because of insufficient occupancy; 2) Newly built Buildings that have used Energy® Star’s Target Finder tool and either achieved a “Designed to Earn the Energy Star®” certification or received an unofficial score (in strict adherence to Target Finder’s usage instructions, including the use of required energy modeling) of 75 or higher prior to the due date for final proposal revisions and who are unable to obtain a label in the most recent year because of insufficient occupancy; 3) An existing Building that is unable to obtain a label because of insufficient occupancy but that can produce an indication, through the use of energy modeling or past utility and occupancy data input into Energy Star’s® Portfolio Manager tool or Target Finder, that it can receive an unofficial score of 75 or higher using all other requirements of Target Finder or Portfolio Manager, except for actual data from the most recent year. ENERGY STAR® tools and resources can be found at https://www.energystar.gov/BUILDINGS/TOOLS-AND-RESOURCES.
C. EISA allows a Federal agency to lease Space in a Building that does not have an ENERGY STAR® Label if:
1. No Space is offered in a Building with an ENERGY STAR® Label that meets RLP requirements, including locational needs;
2. The agency will remain in a Building it currently occupies;
3. The Lease will be in a Building of historical, architectural, or cultural significance listed or eligible to be listed on the National Register of Historic Places; or
4. The Lease is for 10,000 RSF or less.
D. If one or more of the statutory exceptions applies, and the offered Space is not in a Building that has earned the ENERGY STAR® Label within one year prior to the due date for final proposal revisions, Offerors are required to include in their lease proposal an agreement to renovate the Building for all energy efficiency and conservation improvements that it has determined would be cost effective over the Firm Term of the Lease, if any, prior to acceptance of the Space (or not later than one year after the Lease Award Date of a succeeding or superseding lease). Such improvements may consist of, but are not limited to, the following:
1. Heating, Ventilating, and Air Conditioning (HVAC) upgrades, including boilers, chillers, and Building Automation System (BAS)/Monitoring/Control System (EMCS).
2. Lighting Improvements.
3. Building Envelope Modifications.
NOTE: Additional information can be found on http://www.gsa.gov/leasing under “Green Leasing.”
E. The term "cost effective" means an improvement that will result in substantial operational cost savings to the landlord by reducing electricity or fossil fuel consumption, water, or other utility costs. The term "operational cost savings" means a reduction in operational costs to the landlord through the application of Building improvements that achieve cost savings over the Firm Term of the Lease sufficient to pay the incremental additional costs of making the Building improvements.
F. Instructions for obtaining an ENERGY STAR® Label are provided at http://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/earn-recognition/energy-star-certification (use “Portfolio Manager” to apply). ENERGY STAR® tools and resources can be found at https://www.energystar.gov/BUILDINGS/TOOLS-AND-RESOURCES. The ENERGY STAR® Building Upgrade Manual (http://www.energystar.gov/buildings/facility-owners-and-managers/existing-buildings/save-energy/comprehensive-approach/energy-star) and Building Upgrade Value Calculator (http://www.energystar.gov/buildings/tools-and-resources/building-upgrade-value-calculator) are tools which can be useful in considering energy efficiency and conservation improvements to Buildings.
G. If one or more of the statutory exceptions applies, and the offered Space is not in a Building that has earned the ENERGY STAR® Label within one year prior to the due date for final proposal revisions, the successful Offeror will be excused from performing any agreed-to energy efficiency and conservation renovations, and benchmarking with public disclosure (as provided in (I) below, if it obtains the ENERGY STAR® Label prior to the Government’s acceptance of the Space (or not later than one year after the Lease Award Date for succeeding and superseding leases).
H. If no improvements are proposed, the Offeror must demonstrate to the Government using the ENERGY STAR® Online Tools why no energy efficiency and conservation improvements are cost effective. If such explanation is unreasonable, the offer may be rejected.
I. As described in Section 3 of the Lease, successful Offerors meeting one of the statutory exceptions above must agree to benchmark and publicly disclose the Building’s current ENERGY STAR® score, using EPA’s Portfolio Manager online software application. See the Lease for additional details.
J. All new Buildings being specifically constructed for the Government must achieve the ENERGY STAR® Label within 18 months after occupancy by the Government.
ACTION REQUIRED: USE SUB-PARAGRAPH K ONLY FOR SOLE SOURCE SUCCEEDING OR SUPERSEDING LEASES AT THE CURRENT LOCATION. OTHERWISE, DELETE.
Hidden And deleted by GEE
ACTION REQUIRED: INCLUDE THE FOLLOWING PARAGRAPH, IN CONSULTATION WITH THE REGIONAL ENVIRONMENTAL QUALITY ADVISOR OR THE REGIONAL NEPA EXPERT. APPLICABLE SITUATIONS INCLUDE:
· OFFERS INVOLVING NEW CONSTRUCTION OR GROUND DISTURBING ACTIVITY (THIS REFERS TO EXCAVATION AND DOES NOT INCLUDE BUILDING MAINTENANCE ACTIVITIES SUCH AS LANDSCAPING).
· SUBSTANTIAL CHANGE IN BUILDING USE THAT WOULD AFFECT NEIGHBORHOOD TRAFFIC PATTERNS.
· PRIOR USE OF SPACE WAS NOT GENERAL PURPOSE OFFICE-TYPE OCCUPANCY AND THERE WAS A POTENTIAL FOR THE PRESENCE OF HAZARDOUS SUBSTANCES.
OTHERWISE, DELETE.
DUE DILIGENCE AND NATIONAL ENVIRONMENTAL POLICY ACT REQUIREMENTS - RLP (SEP 2014)
A. Environmental Due Diligence
1. At the direction of the LCO, the Offeror must provide, at the Offeror’s sole cost and expense, a current Phase I Environmental Site Assessment (ESA), using the American Society for Testing and Materials (ASTM) Standard E1527-13 and timeline, as such standard may be revised from time to time. In accordance with ASTM standards, the study must be performed by an environmental professional with qualifications that meet ASTM standards. This Phase I ESA must be prepared with a focus on the Government being the “user” of the Phase I, as the term “user” is defined in E1527-13. Failure to submit the required study may result in dismissal from consideration.
2. If the Phase I ESA identifies any recognized environmental conditions (RECs), the Offeror will be responsible for addressing such RECs, at its sole cost and expense, including performing any necessary Phase II ESA (using ASTM Standard E1903-11), performing any necessary cleanup actions in accordance with federal and state standards and requirements and submitting a proposed schedule for complying with these obligations. The Government will evaluate whether the nature of any of the RECs, the results of the Phase II, any completed cleanup, and the proposed schedule meet the Government’s needs.
B. National Environmental Policy Act
1. While the Offeror is responsible for performing all environmental due diligence studies of the offered Property, the Government is responsible for compliance with NEPA, whether in whole or in part, on its own or with the assistance of the Offerors. NEPA requires federal agencies to consider the effects of their actions on the quality of the human environment as part of the federal decision making process and, to that end, the Government’s obligations may, and in some cases will, be augmented by the Offerors as described in greater detail in the RLP.
2. The Government may either request information from the Offerors to help it meet its obligations under NEPA or share information provided in response to this provision with federal, state and local regulatory agencies as part of its compliance responsibilities under NEPA and other applicable federal, state and local environmental laws and regulations. Further consultation with these regulatory agencies may be necessary as part of the NEPA process.
3. The Offerors are advised that the Government may be required to release the location of each offered site and other building specific information in public hearings or in public NEPA documents. By submitting an offer in response to this RLP and without the need for any further documentation, the Offeror acknowledges and consents to such release.
4. The Government reserves the right to reject any offer where (i) the NEPA-related documentation provided by the Offeror for the offered Property is inadequate, (ii) the offer entails unacceptably adverse impacts on the human environment, (iii) the identified adverse impacts cannot be readily mitigated, or (iv) the level of NEPA analysis is more extensive than is acceptable to the Government (e.g., offers must be of a nature that would allow NEPA to be satisfied by preparation of a Categorical Exclusion (CATEX) NEPA study or an Environmental Assessment (EA) with or without mandatory mitigation).
5. An Offeror must allow the Government access to the offered Property to conduct studies in furtherance of NEPA compliance. This requires research and field surveys to assess the potential impacts to the natural, social and cultural environments. Any recent studies previously conducted by the Offeror may be submitted to be included in the NEPA process.
6. The Government will not proceed with Lease award until the NEPA process is complete as evidenced by the Government’s issuance of a completed CATEX, EA or Environmental Impact Statement. Upon Lease award, any mitigation measures, whether optional or mandatory, identified and adopted by the Government will become Lease obligations. All costs and expenses for development of design alternatives, mitigation measures and review submittals for work to be performed under the Lease will be the sole responsibility of Lessor.
ACTION REQUIRED: INCLUDE THE FOLLOWING PARAGRAPH, IN CONSULTATION WITH THE REGIONAL HISTORIC PRESERVATION OFFICER, WHEN ANTICIPATING OFFERS THAT COULD EITHER AFFECT HISTORIC PROPERTIES (FOR EXAMPLE, ANY LEASE IN A HISTORIC BUILDING OR DISTRICT) OR INVOLVE GROUND DISTURBING ACTIVITY (FOR EXAMPLE, EXCAVATION). OTHERWISE, DELETE.
NATIONAL HISTORIC PRESERVATION ACT REQUIREMENTS - RLP (SMALL) (OCT 2020)
A. The Government is responsible for complying with section 106 of the National Historic Preservation Act of 1966, as amended, 54 U.S.C. § 306108 (Section 106). An Offeror must allow the Government access to the offered Property to conduct studies in furtherance of the Section 106 compliance.
B. If the Government determines that the leasing action could affect historic property, the Offeror of any Property that the Government determines could affect historic property will be required to retain, at its sole cost and expense, the services of a preservation architect who meets or exceeds the Secretary of the Interior’s Professional Qualifications Standards for Historic Architecture, as amended and annotated and previously published in the Code of Federal Regulations, 36 C.F.R. part 61, and the GSA’s Qualification Requirements for Preservation Architects and Other Specialists. These standards are available at: https://www.gsa.gov/real-estate/historic-preservation/historic-preservation-policy-tools/preservation-tools-resources/proof-of-competency-other-documentation
HOW TO OFFER
GENERAL INSTRUCTIONS (SLAT) (OCT 2020)
Offeror shall prepare a complete offer, using the forms provided with this RLP, and submit the completed lease proposal package to the Government as indicated below. The Government will evaluate the offers received as outlined below and further described in this section.
Step 1: Offer Submittal Offeror shall submit an offer using the instructions in paragraph 3.02 Receipt of Lease Proposals (SLAT) and 3.03 Step 1: Offer Submittal (SLAT). The LCO will evaluate the offers that are received by the due date identified for submission of offers in this RLP. The LCO may elect to proceed based on initial offers or to conduct negotiations in accordance with paragraph 4.01 Negotiations (SLAT). The Offeror whose offer is identified as the apparent lowest priced offer and is otherwise responsive to the terms identified in the solicitation will proceed to step 2. Proceeding to step 2 does not constitute award of a contract.
Step 2: Due Diligence The Offeror with the apparent lowest priced offer shall be notified by the LCO and requested to submit the information requested in paragraph 3.04 Step 2: Due Diligence - Additional Submittals (SLAT), in addition to signing the Lease form which will be completed with the details of the Offeror’s price submittal. No further discussions will occur between the Government and the apparent lowest priced offeror regarding the Additional Submittals.
Should the Offeror submitting the apparent lowest priced offer fail to complete any of the requirements of the solicitation or, upon further review be found to not meet the requirements of the solicitation during any part of the evaluation process, the LCO will consider other offers received in response to the solicitation.
Building Tour As part of the Government’s due diligence review of the offer, the LCO may notify the Offeror of the date and time for the Government to physically tour the building.
Award Upon completion of the Government’s review of the apparent lowest priced offer’s Due Diligence – Additional Submittals and a determination that the offer meets the requirements of the solicitation, the LCO will counter-sign the Lease document and furnish notification of execution to the Offeror. This execution and notification by the LCO shall constitute award of a contract.
ACTioN REQUIRED: ENTER APPROPRIATE INFORMATION below, including time and time zone. must match cover page. this model uses RSAP as the default method to accept offers.
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