Closed Call_HMDM Solicitation Rev 20260325.pdf

As of 1 Nov 2022

Contents

1.0 Overview Information

2.0 Full Text Announcement

2.1 Program Description:

2.2 Communication Between Prospective Offerors and Government

Representatives:

2.3 Statement of Objective/Description of Technical Areas:

2.4 Deliverable Items:

2.5 Schedule:

2.6 Other Requirements:

2.7 Science and Technology (S&T) Protection:

2.8 Other Information:

2.8.1 Government Furnished Property (GFP) Availability:

2.8.2 Base Support/ Network Access:

2.8.3 Multiple awards subject to Fair Opportunity:

2.8.4 Data Rights Desired…………………………………………………………………………………..6

2.8.5 Military Equipment Valuation…………………………………………………………………… 6

2.8.6 Human or Animal Subject Use…………………………………………………………………. 6

2.8.7 Hazardous or Radioactive Materials………………………………….……………………… 6

2.8.8 Ozone Depleting Substances………………………………………….………………………… 6

2.8.9 Ground or Flight Testing……………………………………………….………………………….. 6

3.0 Award Information:

4.0 Cost Sharing or Matching:

4.1 Other:

4.1.1 Foreign Participation:

4.1.2 Eligible Offeror……………………………………………………………………………………………7

4.1.3 Ineligibility…………………………………………………………………………………………………. 7

5.0 Proposal and Submission Information:

5.1 Overview:

5.2 Proposal Instructions:

6.0 Proposal Review Information:

6.1 Eligibility for Award

6.2 Proposal Peer or Scientific Review ……………………………………………………………… 9

7.0 Award Administration Information:

7.1 Award Notices:

7.2 SOW Supplement ………………………………………………………………………………………… 9

8.0 Other Information:

8.1 Acquisition of Commercial Items:

8.2 Support Contractors:

8.3 Feeback Sessions:

8.4 Item Unique Identification and Valuation:

8.5 Updates of Publicly Available Information Regarding Responsibility Matters:

8.6 Adequate Price Competition (APC / Proposal Adequacy Checklist):

8.7 Associate Contractor Agreements ……………………………………………………………. 10

ATTACHMENTS

Continuing Human Enabling, Enhancing, Restoring, and Sustaining (CHEERS) Multiple Authority Announcement (MAA)

Call for Proposals, One-Step

1.0 Overview Information

Federal Agency Name

Air Force Research Laboratory, Human Effectiveness Directorate & the United States Air Force School of Medicine (AFRL/RH &

USAFSAM)

MAA Number and Title

FA2384-24-S-2233, Continuing Human Enabling, Enhancing, Restoring, and Sustaining (CHEERS)

Applicable MAA Technical Area(s)

Attachment 2 of CHEERS MAA, Core Technical Competency (CTC) 2, Human Learning and Cognition (HLC)

Solicitation Authority

10 U.S.C 4001 - Federal Acquisition Regulation and its Supplements (FAR(S))/ FAR 35 Part 35.102 (Broad Agency Announcements (BAAs))

Solicitation Number and Title

FA2384-26-S-B001, Holistic Models for Decision Making

Solicitation Type This is the Initial Solicitation Solicitation Format Call One Step

Proposal Due Date

PROPOSAL DUE DATE AND TIME: 10 April 2026, 3:00 pm Wright-Patterson AFB, OH local time.

SUBMISSION METHOD: electronically, via E-mail, to both Contracting Officers and the Contract Specialist identified below.

Interested parties should inform the Contracting Officers and Contract Specialist no later than 2 April 2026 if they believe 15 days is not sufficient time to respond to this Call. The contracting officers will consider extending the deadline for proposal submission depending on the number of responses.

Estimated Program Cost

Basic IDIQ Ceiling: $26,200,000 (Shared Ceiling) TO 1 (Kick-Off Meeting) - $5,000

Notice to Offeror(s)/Supplier(s): Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Anticipated Number of Awards

The Air Force reserves the right to award one or more contracts for all, some or none of the solicited effort based on the offeror’s ability to perform desired work and funding fluctuations.

Contract/Instrument Types

It is anticipated this Broad Agency Announcement (BAA) will result in the award of an Indefinite-Delivery Indefinite-Quantity (IDIQ) with Cost-Plus-Fixed-Fee (CPFF) Task Orders. However, the Air Force reserves the right to award the instrument best suited to the nature of research proposed, such as any appropriate contract type under the FAR or Other Transaction (OT) for Prototype, grant, cooperative agreement, or OT for Research.

Cost reimbursement contracts require successful offerors to have an accounting system considered adequate for tracking costs applicable to the contract.

Agency Contacts

Program Manager(s):

Kayelin Tiggs, kayelin.tiggs.1@us.af.mil

Primary Contracting Officer (PCO):

Breeana Dixon, breeana.dixon@us.af.mil

Secondary Contracting Officer:

Michelle Goss, michelle.goss.1@us.af.mil

Contract Specialist:

Bryce Garrett, bryce.garrett@us.af.mil

Address technical questions to the Program Manager and contracting questions to the PCO.

Note: To preserve the integrity of competition, a moratorium on white paper acceptance under Open Period solicitations will be issued in cases where a Call for Proposal is released covering the same topic areas as the Open period. The Open Period Moratorium will last 6 months and go into effect upon the closing date for proposal receipt under Call for Proposals. (See CHEERS MAA Industry Guide Chapter 1).

Note: This Call uses “RFO” and “R-DFARS” to refer to the new or updated regulations (FAR and DFARS, respectively) resulting from the Revolutionary FAR Overhaul. Due to the on-going overhaul of the federal acquisition regulations system, some of the attachments may contain outdated FAR/DFARS/DAFFARS references. This Call may be amended to provide updated templates as they become available.

mailto:AFRL.711HPW.MAA@us.af.mil mailto:kayelin.tiggs.1@us.af.mil mailto:breeana.dixon@us.af.mil mailto:michelle.goss.1@us.af.mil mailto:bryce.garrett@us.af.mil

2.0 Full Text Announcement

Notice: All terms of the CHEERS MAA and the CHEERS MAA Industry Guide apply unless specifically addressed in Call. The MAA is available in SAM.gov. The MAA Industry Guide is also available in SAM.gov and as Attachment #1 to this Solicitation.

2.1 Program Description:

The Air Force Research Laboratory, Human Effectiveness Directorate (RH) is soliciting technical and cost proposals on a research effort to advance human-centered cognitive modeling under the Holistic Models for Decision Making (HMDM) initiative. This research aims to develop, evaluate, and refine high-fidelity computational and mathematical models that simulate the effects of cognitive, perceptual, and operational factors on warfighter performance. The effort emphasizes experimental studies, prototype model development, and analysis in laboratory or simulated environments, with the goal of generating validated models and research insights.

2.2 Communication Between Prospective Offerors and Government Representatives:

Please direct all questions to the Contracting Officer listed in paragraph 1.0.

2.3 Statement of Objective/Description of Technical Areas:

See Attachment #6, IDIQ Statement of Objectives (SOO).

2.4 Deliverable Items:

a. Data Items: See Attachment #4, Contract Data Requirements List (CDRL). Please note that although the contract/PR No. in block E is incorrect, the information in the rest of the attachment is correct; block E will be corrected prior to award.

b. Software: To be determined (TBD) based on individual task orders attachment #4, Contract Data Requirements List (CDRL).

c. Hardware: All special test equipment developed or acquired under individual task orders.

d. Other: TBD

2.5 Schedule:

a. Overall IDIQ Period of Performance: The Government intends to award a technical effort period of performance of 96 months with a 60-month ordering period. Actual dates will be specified in the resulting contract(s).

b. Task order 1 (Kick-Off Meeting) Period of Performance: 6 months from date of award

c. Data Item Delivery: TBD

d. Software Delivery: TBD

e. Hardware Delivery: TBD

2.6 Other Requirements:

a. Program Security Classification: See Attachment #5, DD254. Please note that although the solicitation number in block 2 is outdated (with a FY2025 solicitation number), all the other information in the form is correct. Offerors must verify their Cognizant Security Office information is current with Defense Counterintelligence and Security Agency (DCSA) at www.dcsa.mil.

b. Export Control: Export Control applies. A certified DD Form 2345, Militarily

Critical Technical Data Agreement, will be required to be submitted with the proposal. Refer to CHEERS MAA, para. 2.7.d for additional information.

http://www.dcsa.mil/

c. Contractor Performance Assessment Reporting System (CPARS): It is anticipated that CPARS will apply to FAR-based awards resulting from this Solicitation. See CHEERS MAA Industry Guide, Chapter 6 for additional details.

2.7 Science and Technology (S&T) Protection:

S&T Protection requirements are governed by Air Force Research Laboratory Instruction (AFRLI) 61-113, “Science and Technology (S&T) Protection for the Air Force Research Laboratory.”

See Attachment #2, Security Risk Review – AFRLI 61-113, and associated appendices. The Government may require the offeror to submit additional information and/or a mitigation plan for any identified S&T protection risks. If the Government determines the offeror failed to provide adequate additional information; or an acceptable mitigation plan; or it is determined the offeror’s S&T protection approach is high risk and does not provide adequate protection of S&T information, the Government may reject the proposal and withdraw it from consideration for award.

2.8 Other Information:

2.8.1 Government Furnished Property (GFP) Availability:

Not anticipated.

2.8.2 Base Support/ Network Access:

The contractor will be provided with access to buildings 441, 2610, 248, 33 and 852 to conduct research, as necessary. Alternate work locations will be utilized as required by the Government.

2.8.3 Multiple awards subject to Fair Opportunity:

Multiple awards subject to Fair Opportunity are anticipated.

2.8.4 Data Rights Desired:

This is a Research and Development contract where the Government anticipates funding the development of the data for which the Government desires the following data rights:

(1) Other than Commercial Technical Data: Unlimited Rights

(2) Other than Commercial Computer Software: Unlimited Rights

(3) Other than Commercial Software Documentation: Unlimited Rights

(4) Commercial Computer Software Rights: Customary Commercial License consistent with Federal statutes and regulations.

Refer to CHEERS MAA Industry Guide Chapter 3.3 for further information.

2.8.5 Military Equipment Valuation:

Not anticipated, however TBD dependent upon the approach proposed.

2.8.6 Human or Animal Subject Use:

Animal Subject Use is not anticipated. Human Subject Use is anticipated. See Attachment #6, SOO for details.

2.8.7 Hazardous or Radioactive Materials:

Not anticipated, however TBD dependent upon the approach proposed.

2.8.8 Ozone Depleting Substances:

Not anticipated, however TBD dependent upon the approach proposed.

2.8.9 Ground or Flight Testing:

Ground or Flight Testing is anticipated. See Attachment #6, SOO for details.

3.0 Award Information:

See paragraph 1.0.

4.0 Cost Sharing or Matching:

Cost Sharing is not required.

4.1 Other:

4.1.1 Foreign Participation:

Foreign industry participation is not authorized at the prime contractor level.

4.1.2 Eligible Offeror:

This is an unrestricted solicitation. Small businesses are encouraged to propose.

4.1.3 Ineligibility:

You may be ineligible for award if all requirements of this solicitation are not met on the above-listed proposal due date.

5.0 Proposal and Submission Information:

5.1 Overview:

5.1.1 This Solicitation consists of a One-Step Process described in detail below. Proposals submitted shall be in accordance with the CHEERS MAA, the CHEERS MAA Industry Guide, and this Solicitation. The Government intends to review proposals and award some, all, or none of the proposals received without negotiation/discussion; however, the Government reserves the right to negotiate with those offeror(s) whose proposal is selected for funding.

5.1.2 Offerors should monitor SAM.gov for any MAA and/or Solicitation Amendments.

FULL COST AND TECHNICAL PROPOSALS ARE BEING SOLICITED AT THIS TIME.

5.2 Proposal Instructions:

See CHEERS MAA Industry Guide Chapter 4. Any deviations from the CHEERS MAA Industry Guide are identified in this solicitation.

5.2.1 Offerors must include each of the following in their proposals to be considered for an

IDIQ award:

i. Basic IDIQ

a) Basic IDIQ proposal – Technical/Management

b) Stand-alone, non-proprietary Basic IDIQ Statement of Work (SOW) in response to the applicable Statement of Objectives (SOO)

c) Basic IDIQ Business Proposal (including Subcontracting Plan, if applicable)

ii. Task Order (TO) 1 (Kick-Off Meeting)

a) TO 1 Proposal – Technical/Management

b) TO 1 Cost (TO only)/Business Proposal

c) Any proposed revisions to the Government-provided SOW shall be provided in a stand-alone Word file with tracked changes. The proposed revised SOW shall not exceed 7 pages or contain any proprietary information.

5.2.2 Technical/Management Proposal. The technical/management proposal shall include a discussion of the nature and scope of the research and technical approach coupled with a stand-alone non-proprietary Statement of Work (SOW) that details the technical tasks to be accomplished, and deliverables to be provided, under the proposed effort. Both documents shall adhere to the formatting instructions within MAA Industry Guide Chapter 4, Section 7 Technical-Management Proposal Requirements.

i. The Technical/Management proposal (excluding proposed SOW) shall be limited to thirty

(30) double-spaced pages for the IDIQ and 15 double-spaced pages for TO 1. Pages shall be numbered starting with the cover page being Page 1.

ii. The IDIQ SOW shall be provided as a stand-alone file limited to seven (7) double-spaced pages and suitable for contract incorporation. It shall align with the format provided at Attachment 8 and address the Contract Data Requirements List (CDRLs) at Exhibit A and Exhibit B.

5.2.3 Cost/Business Proposal. Separate the proposal into a business section and cost section.

The sections have no page limitations; however, you are requested to restrict cost proposals to 50 pages as a goal.

i. The business section should contain all information pertinent to the proposal (See MAA industry Guide Ch 4 Sec 8(b).

ii. The cost proposal shall be submitted in an Excel format with working formulas. The proposal shall provide clear insight into all direct and indirect cost elements, by contractor fiscal year (CFY), and include supporting data to substantiate the proposed costs. Refer to MAA Industry Guide Chapter 4 Section 8(h) for the breakdown of required cost elements.

iii. Submit forward pricing rate agreements (FPRAs), proposals (FPRP), or recommendations

(FPRR) with the proposal.

iv. If subcontracting/consultants are proposed, include a subcontractor analysis IAW RFO 15.404-8(a) for each proposed subcontract utilizing the guide provided at Attachment 10.

Ensure the analysis also details the rationale for selecting the subcontractor(s). Further, provide the subcontract proposal(s) and request the subcontractor(s) provide the same supporting cost data breakout of data, by year, as requested above. If subcontractor(s) will not submit cost and pricing information to your company, the subcontractor(s) shall submit the proprietary proposals/rates directly to the AFRL Contracting Officer identified below not later than the submission date/time identified below.

v. A subcontracting plan is required, and shall be submitted with the proposal, for acquisitions exceeding the threshold at RFO 19.109(a)(1)(i) ($900,000). Small businesses are exempt from this requirement. For the IDIQ arrangement, the subcontracting plan should reflect the entire ceiling amount.

vi. If your proposed technical approach identified GFE, see MAA Industry Guide, Chapter 3, Section 4 for proposal submission requirements.

vii. Proposed deliverables are subject to Item Unique Identification and Valuation (IUID). See MAA Industry Guide, Chapter 6, Section 2 for proposal submission requirements.

viii. If the negotiated task order is equal to, or expected to exceed, the threshold identified in

RFO 15.403-4 ($2,500,000) or R-DFARS 215.403-3(a) ($10,000,000; applicable to contracts awarded after 30 June 2026), submission of certified cost or pricing data will be required. In that case, the R-DFARS 215.105-470 Proposal Adequacy Checklist at Attachment 9 will be required and shall be included in the proposal submission. The checklist is excluded from the page count limitations.

5.3 Additional Requirements. The following are excluded from the proposal page count limitations.

5.3.1 In addition to the RFO 52.204-7 and R-DFARS 252.204-7998 Alternate A, Annual Representations and Certifications completed in SAM.gov, complete and submit the Representations and Certifications at Attachment 3 and return with your proposal.

i. Any assertion of data rights shall be done in accordance with the format required in R- DFARS 252.227-7992 and shall be signed. This will become an attachment to a resultant contract.

ii. If the proposal includes End User License Agreement (EULA), Software Terms of Service (TOS) or similar legal instrument, provide a signed software license rider with the proposal. A template is available upon request to the undersigned Contracting Officer.

iii. See MAA Industry Guide, Chapter 3, Section 3 for requirements related to data rights and third-party software.

6.0 Proposal Review Information:

See CHEERS MAA Industry Guide Chapter 5.

6.1 Eligibility for award. Upon evaluation, if the Offeror’s proposal for the basic IDIQ effort is not characterized as “selectable”, the Offeror’s proposal for task order 1 will not be evaluated.

Offerors must have “selectable” proposals for both the basic IDIQ and task order 1 to be eligible for a basic IDIQ award. The selection of one or more sources for award will be based on the Peer or Scientific Review, as well as importance to agency programs and funding availability.

6.2 Proposal Peer or Scientific Review Criteria. Since basic IDIQ proposals do not include a cost volume, offerors’ basic IDIQ proposals will only be reviewed against the CHEERS Technical review criteria.

7.0 Award Administration Information:

7.1 Award Notices:

7.1.1 Offerors will be notified whether their proposal is recommended for award on or about 1 June 2026. The notification is not to be construed to mean that any contract award is assured, as availability of funds and successful negotiations are prerequisites to any award.

7.1.2 The cost of preparing bid and proposals may be an allowable expense to the normal bid and proposal indirect cost as specified in RFO 31.205-18.

7.2 SOW Supplement: A Government-generated SOW Supplement attachment containing additional contracting requirements will be included in any resulting contracts. Please refer to the SOW Supplemental Requirements template (attachment 13).

8.0 Other Information:

8.1 Acquisition of Commercial Items:

This Call does not intend to use the policies contained in Part 12, Acquisition of Commercial Products and Commercial Services. However, in any case, interested offerors may identify to the CO their interest and capability to satisfy the Government’s requirement with a commercial item within 15 days of solicitation release.

8.2 Support Contractors:

See CHEERS MAA, para 8.2

8.3 Feeback Sessions:

See CHEERS MAA, para 8.3

8.4 Item Unique Identification and Valuation:

See CHEERS MAA Industry Guide, Chapter 6, paragraph 2.

8.5 Updates of Publicly Available Information Regarding Responsibility Matters:

See CHEERS MAA Industry Guide, Chapter 6, paragraph 4

8.6 Adequate Price Competition (APC / Proposal Adequacy Checklist):

See CHEERS MAA Industry Guide, Chapter 6, paragraph 5. Adequate Price Competition is not anticipated for this Call and therefore submission of certified cost or pricing data will be required.

8.7 Associate Contractor Agreements (ACA):

Not applicable.

ATTACHMENTS

1. CHEERS MAA Industry Guide

2. Solicitation Language for Security Risk Review AFRLI 61-113

a. Appendix 1 - Security Program Questionnaire

b. Appendix 2 – Research and Related Senior Key Person Profile Worksheet

c. Appendix 3 – Privacy Act for Covered Individuals Fillable

3. Section K Representations and Certifications

4. Contract Data Requirements List (CDRLs). Please note that although the contract/PR No. in block E is incorrect, the information in the rest of the attachment is correct; block E will be corrected prior to award.

5. IDIQ DD254, Contract Security Requirements. Please note that although the solicitation number in block 2 is outdated (with a FY2025 solicitation number), all the other information in the form is correct.

6. IDIQ Statement of Objectives

7. Task Order 1 (Kick-Off Meeting) Statement of Work

8. Statement of Work Template

9. R-DFARS 215.105-470 Proposal Adequacy Checklist

10. Subcontractor Analysis Guidance

11. ANSI Guide Tech Reports (for reference)

12. SF298 Report Documentation Page

13. SOW Supplemental Requirements template