SF30- 02C24R0136 70B02C24R00000136 A0002 FINAL A0002.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Continuation Page 70B02C24R00000136 A0002

The purpose of Amendment A0002 is to provide answers to vendor questions and update the terms and documents for solicitation 70B02C24R00000136 as required.

1. Amendment A0002 provides the following document:

a. CBP Responses to the Vendors’ Questions

2. Block 9 of the Standard Form 33 is revised. Proposals are now due May 6, 2025 by 17:00 / 5:00pm EDT –

Washington DC time.

3. SF33 Continuation Page for 70B02C24R00000136 is updated as follows:

a. The Contractor shall conduct Organizational (O) and Intermediate (I) level maintenance and aircraft logistics support through a Material Management/Inventory Control Management for a Maritime Patrol Aircraft fleet of 8 P-3 and 9 DHC-8 aircraft as specified in the attached Performance Work Statement and all terms and conditions of this solicitation.

b. CBP will select for award the responsible offeror whose proposal offers the best value to the Government. In making this comparison, the Government is concerned with striking the most advantageous balance between the following evaluation factors

(1) Technical

(2) Management

(3) Past Performance

(4) Cost/Price

(5) Small Business

c. Factor 1 is the most important factor. Factor 2 is more important than Factor 3 which is more important than

Factor 4. Factor 4 is more important than Factor 5. Factors 1, 2, 3 and 5, when combined, are significantly more important than Factor 4.

4. Section B is updated

a. B.2 CONTRACT TYPE (OCT 2008) is updated to include Cost Plus Fixed Fee Contract Line Items

5. Section I is updated

a. Federal Acquisition Regulation clause 52.227-14, Rights in Data-General (May 2014) is hereby added to the terms of the solicitation.

6. Section J is updated

a. J.03/J.26 - Conroe, TX CBA and SAM CBA WD CBA-2025-56 Conroe TX – combined into J.3, J.26 is removed

b. J.05 - Performance Work Statement (PWS) - sections updated in response to vendor questions

c. J.06 - PWS Appendices – sections updated in response to vendor questions

d. J.07 - Quality Assurance Plan – sections updated in response to vendor questions

e. J.12 - DHS Subcontracting Plan Outline FY25 – updated with FY25 goals

f. J.15 - DHC-8 Maint Docs – removed from the solicitation

g. J.17 - RFP GFE – Vendor GFE document added

h. J.18 - SOPs – SOPs added in response to vendor questions

i. SOP CBPMPA-M-045 Rev 2 CBP P-3 Operations Emergency Reclamation Procedures

ii. SOP CBPMPA-M-043

7. Section L.13 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS (OCT 2008) (MODIFIED) is

Continuation Page 70B02C24R00000136 A0002 replaced in its entirety.

8. Section M is updated to include evaluation criteria for Small Business (DHS Mentor Protégé Program)

a. M.5 EVALUATION CRITERIA (JUN 2007) (MODIFIED)

b. M.8 RELATIVE IMPORTANCE OF EVALUATION FACTORS (JUN 2007)(MODIFIED)

70B02C24R00000136

SECTION B SUPPLIES OR SERVICES & PRICES OR COSTS

B.2 CONTRACT TYPE (OCT 2008)

This is a Hybrid contract with Firm Fixed Price (FFP), Cost Plus Incentive Fee (CPIF), Cost Plus Fixed Fee (CPFF), Cost Reimbursement - No Fee Contract Line Items (CLINs).

[End of Clause]

SECTION I CONTRACT CLAUSES

Rights in Data-General (May 2014) (a)Definitions. As used in this clause- Computer database or "database means" a collection of recorded information in a form capable of, and for the purpose of, being stored in, processed, and operated on by a computer. The term does not include computer software.

Computer software- (1)Means (i)Computer programs that comprise a series of instructions, rules, routines, or statements, regardless of the media in which recorded, that allow or cause a computer to perform a specific operation or series of operations; and (ii)Recorded information comprising source code listings, design details, algorithms, processes, flow charts, formulas, and related material that would enable the computer program to be produced, created, or compiled.

(2)Does not include computer databases or computer software documentation.

Computer software documentation means owner’s manuals, user’s manuals, installation instructions, operating instructions, and other similar items, regardless of storage medium, that explain the capabilities of the computer software or provide instructions for using the software.

Data means recorded information, regardless of form or the media on which it may be recorded. The term includes technical data and computer software. The term does not include information incidental to contract administration, such as financial, administrative, cost or pricing, or management information.

Form, fit, and function data means data relating to items, components, or processes that are sufficient to enable physical and functional interchangeability, and data identifying source, size, configuration, mating and attachment characteristics, functional characteristics, and performance requirements. For computer software it means data identifying source, functional characteristics, and performance requirements but specifically excludes the source code, algorithms, processes, formulas, and flow charts of the software.

Limited rights means the rights of the Government in limited rights data as set forth in the Limited Rights Notice of paragraph (g)(3) if included in this clause.

Limited rights data means data, other than computer software, that embody trade secrets or are commercial or financial and confidential or privileged, to the extent that such data pertain to items, components, or processes developed at private expense, including minor modifications.

Restricted computer software means computer software developed at private expense and that is a trade secret, is commercial or financial and confidential or privileged, or is copyrighted computer software, including minor modifications of the computer software.

Restricted rights, as used in this clause, means the rights of the Government in restricted computer software, as set forth in a Restricted Rights Notice of paragraph (g) if included in this clause, or as otherwise may be provided in a collateral agreement incorporated in and made part of this contract, including minor modifications of such computer software.

Technical data means recorded information (regardless of the form or method of the recording) of a scientific or technical nature (including computer databases and computer software documentation). This term does not include computer software or financial, administrative, cost or pricing, or management data or other information incidental to contract administration. The term includes recorded information of a scientific or technical nature that is included in computer databases (See 41 U.S.C. 116).

Unlimited rights means the rights of the Government to use, disclose, reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly, in any manner and for any purpose, and to have or permit others to do so.

(b)Allocation of rights.

(1)Except as provided in paragraph (c) of this clause, the Government shall have unlimited rights in- (i)Data first produced in the performance of this contract;

(ii)Form, fit, and function data delivered under this contract;

(iii)Data delivered under this contract (except for restricted computer software) that constitute manuals or instructional and training material for installation, operation, or routine maintenance and repair of items, components, or processes delivered or furnished for use under this contract; and (iv)All other data delivered under this contract unless provided otherwise for limited rights data or restricted computer software in accordance with paragraph (g) of this clause.

(2)The Contractor shall have the right to- (i)Assert copyright in data first produced in the performance of this contract to the extent provided in paragraph (c)(1) of this clause;

(ii)Use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, unless provided otherwise in paragraph (d) of this clause;

(iii)Substantiate the use of, add, or correct limited rights, restricted rights, or copyright notices and to take other appropriate action, in accordance with paragraphs (e) and (f) of this clause; and (iv)Protect from unauthorized disclosure and use those data that are limited rights data or restricted computer software to the extent provided in paragraph (g) of this clause.

(c)Copyright- (1)Data first produced in the performance of this contract.

(i)Unless provided otherwise in paragraph (d) of this clause, the Contractor may, without prior approval of the Contracting Officer, assert copyright in scientific and technical articles based on or containing data first produced in the performance of this contract http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section116&num=0&edition=prelim and published in academic, technical or professional journals, symposia proceedings, or similar works. The prior, express written permission of the Contracting Officer is required to assert copyright in all other data first produced in the performance of this contract.

(ii)When authorized to assert copyright to the data, the Contractor shall affix the applicable copyright notices of 17 U.S.C. 401 or 402, and an acknowledgment of Government sponsorship (including contract number).

(iii)For data other than computer software, the Contractor grants to the Government, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted data to reproduce, prepare derivative works, distribute copies to the public, and perform publicly and display publicly by or on behalf of the Government. For computer software, the Contractor grants to the Government, and others acting on its behalf, a paid-up, nonexclusive, irrevocable, worldwide license in such copyrighted computer software to reproduce, prepare derivative works, and perform publicly and display publicly (but not to distribute copies to the public) by or on behalf of the Government.

(2)Data not first produced in the performance of this contract. The Contractor shall not, without the prior written permission of the Contracting Officer, incorporate in data delivered under this contract any data not first produced in the performance of this contract unless the Contractor- (i)Identifies the data; and (ii)Grants to the Government, or acquires on its behalf, a license of the same scope as set forth in paragraph (c)(1) of this clause or, if such data are restricted computer software, the Government shall acquire a copyright license as set forth in paragraph (g)(4) of this clause (if included in this contract) or as otherwise provided in a collateral agreement incorporated in or made part of this contract.

(3)Removal of copyright notices. The Government will not remove any authorized copyright notices placed on data pursuant to this paragraph (c), and will include such notices on all reproductions of the data.

(d)Release, publication, and use of data. The Contractor shall have the right to use, release to others, reproduce, distribute, or publish any data first produced or specifically used by the Contractor in the performance of this contract, except- (1)As prohibited by Federal law or regulation (e.g., export control or national security laws or regulations);

(2)As expressly set forth in this contract; or (3)If the Contractor receives or is given access to data necessary for the performance of this contract that contain restrictive markings, the Contractor shall treat the data in accordance with such markings unless specifically authorized otherwise in writing by the Contracting Officer.

(e)Unauthorized marking of data.

(1)Notwithstanding any other provisions of this contract concerning inspection or acceptance, if any data delivered under this contract are marked with the notices specified in paragraph (g)(3) or (g) (4) if included in this clause, and use of the notices is not authorized by this clause, or if the data bears any other restrictive or limiting markings not authorized by this contract, the Contracting Officer may at any time either return the data to the Contractor, or cancel or ignore the markings. However, pursuant to 41 U.S.C. 4703, the following procedures shall apply prior to canceling or ignoring the markings.

(i)The Contracting Officer will make written inquiry to the Contractor affording the Contractor 60 days from receipt of the inquiry to provide written justification to substantiate the propriety of the markings;

(ii)If the Contractor fails to respond or fails to provide written justification to substantiate the propriety of the markings within the 60-day period (or a longer time approved in writing by the Contracting Officer for good cause shown), the Government shall have the right to cancel or ignore the markings at any time after said period and the data will no longer be made subject to any disclosure prohibitions.

(iii)If the Contractor provides written justification to substantiate the propriety of the markings within the period set in paragraph (e)(1)(i) of this clause, the Contracting Officer will consider such written justification and determine whether or not the markings are to be cancelled or ignored. If the Contracting Officer determines that the markings are authorized, the Contractor will be so notified in writing. If the Contracting Officer determines, with concurrence of the head of the contracting activity, that the markings are not authorized, the Contracting Officer will furnish the Contractor a written determination, which determination will become the final agency decision regarding the appropriateness of the markings unless the Contractor files suit in a court of competent jurisdiction within 90 days of receipt of the Contracting Officer’s decision. The Government will continue to abide by the markings under this paragraph (e)(1)(iii) until final resolution of the matter either by the Contracting Officer’s determination becoming final (in which instance the Government will thereafter have the right to cancel or ignore the markings at any time and the data will no longer be made subject to any disclosure prohibitions), or by final disposition of the matter by court decision if suit is filed.

(2)The time limits in the procedures set forth in paragraph (e)(1) of this clause may be modified in accordance with agency regulations implementing the Freedom of Information Act ( 5 U.S.C. 552) if necessary to respond to a request thereunder.

(3)Except to the extent the Government’s action occurs as the result of final disposition of the matter by a court of competent jurisdiction, the Contractor is not precluded by paragraph (e) of the clause from bringing a claim, in accordance with the Disputes clause of this contract, that may arise as the result of the Government removing or ignoring authorized markings on data delivered under this contract.

(f)Omitted or incorrect markings.

(1)Data delivered to the Government without any restrictive markings shall be deemed to have been furnished with unlimited rights.

The Government is not liable for the disclosure, use, or reproduction of such data.

(2)If the unmarked data has not been disclosed without restriction outside the Government, the Contractor may request, within 6 months (or a longer time approved by the Contracting Officer in writing for good cause shown) after delivery of the data, permission to have authorized notices placed on the data at the Contractor’s expense. The Contracting Officer may agree to do so if the Contractor-http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title17-section401&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section4703&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title5-section552&num=0&edition=prelim

(i)Identifies the data to which the omitted notice is to be applied;

(ii)Demonstrates that the omission of the notice was inadvertent;

(iii)Establishes that the proposed notice is authorized; and (iv)Acknowledges that the Government has no liability for the disclosure, use, or reproduction of any data made prior to the addition of the notice or resulting from the omission of the notice.

(3)If data has been marked with an incorrect notice, the Contracting Officer may- (i)Permit correction of the notice at the Contractor’s expense if the Contractor identifies the data and demonstrates that the correct notice is authorized; or (ii)Correct any incorrect notices.

(g)Protection of limited rights data and restricted computer software.

(1)The Contractor may withhold from delivery qualifying limited rights data or restricted computer software that are not data identified in paragraphs (b)(1)(i), (ii), and (iii) of this clause. As a condition to this withholding, the Contractor shall- (i)Identify the data being withheld; and (ii)Furnish form, fit, and function data instead.

(2)Limited rights data that are formatted as a computer database for delivery to the Government shall be treated as limited rights data and not restricted computer software.

(3)[Reserved] (h)Subcontracting. The Contractor shall obtain from its subcontractors all data and rights therein necessary to fulfill the Contractor’s obligations to the Government under this contract. If a subcontractor refuses to accept terms affording the Government those rights, the Contractor shall promptly notify the Contracting Officer of the refusal and shall not proceed with the subcontract award without authorization in writing from the Contracting Officer.

(i)Relationship to patents or other rights. Nothing contained in this clause shall imply a license to the Government under any patent or be construed as affecting the scope of any license or other right otherwise granted to the Government.

(End of clause)

SECTION J LIST OF ATTACHMENTS

J.1 LIST OF ATTACHMENTS

Attachment No. Attachment Title J.01 Executive Summary Tables J.02 Personnel Management Plan 12.06.2024 J.03 Conroe, TX CBA

J.04 RESERVED

J.05 MPA Maintenance PWS_11.14.24 J.06 RFP PWS Appendices_01.27.25 J.07 RFP Quality Assurance Surveillance Plan_11.14.24 + QASP Discrepancy

Report Form (DRF)_11.13.24

J.08 COMNAVFORINST 4790.2D NAMP

J.09 DHS Form 11000-6 NDA J.10 DHS Management Directive 11042.1

J.11 DD254

J.12 DHS Subcontracting Plan Outline FY25 (FY25 goals) J.13 SAM.gov WD JAX 2015-4539 Rev 26 J.14 SAM.gov WD Conroe 2015-5233 Rev 29

J.15 RESERVED

J.16 P3 Maint Docs

J.17 RFP GFE

J.18 SOPs J.19 HB 1400-07A Personnel Security Handbook J.20 HB 1400-05D V7.0 Info Sys Security Policies and Procs J.21 MD-11042-1-safeguarding-sensitive-unclassified-official-info J.22 Air-and-Marine-Safety-Program-Handbook-v10-6501d999828f2 J.23 Aviation Operations Handbook-v4.3 J.24 CBPD 1210-007B - Tracking of Contractor Employees J.25 CBP 01-75P3-6 Change 8 with corrections

SECTION L INSTRUCTIONS, CONDITIONS, & NOTICES TO OFFERORS

L.13 GENERAL INSTRUCTIONS FOR THE PREPARATION OF PROPOSALS (OCT 2008) (MODIFIED)

Each offeror's proposal submitted in response to this solicitation shall be prepared in two volumes as part of a two-step Advisory Process:

Advisory Process – Step 1 – Volume 1 Cover Letter

SF 33

Executive Summary Technical Management Past Performance

Advisory Process – Step 2 - Volume II Business Management Information – Cost/Price Proposal Small Business Subcontracting Plan DHS Mentor-Protégé Program

Each of the parts shall be separate and complete so that evaluation of one may be accomplished independently from evaluation of the other.

Offerors are required to submit sufficient information concerning all evaluation factors to enable Government personnel to fully assess the capabilities of the Offeror to perform all requirements. The proposal must be sufficient in detail and scope to enable evaluation and provide the evaluators a clear understanding of the Offeror’s approach, expertise, experience and capability as required by the solicitation. Proposals shall clearly and convincingly demonstrate that the Offeror has a thorough understanding of all requirements and associated risks; is able, willing, and competent to devote the resources necessary to meet all requirements; and has valid and practical solutions for all requirements and potential risk areas.

The Offeror shall not alter or rearrange the solicitation. The burden of proof for all substantiation within the proposal rests with the Offeror. Offerors are advised that the Government may incorporate any part of the Offeror’s proposal deemed beneficial to the Government into the final contract. Except for Small Business Subcontracting Plan and Volume 2 Cost/Price, no cost or price information, (e.g., dollar values and/or hourly rates) shall appear in Volume 1.

Alternate proposals are not acceptable.

In presenting material in the proposal, the Offeror is advised that quality of information is more important than quantity.

Clarity, brevity, and logical organization shall be emphasized during proposal preparation. It is the responsibility of the Offeror to present enough information to allow the various work efforts, support, and management approaches, as well as Cost/Price, to be meaningfully evaluated without discussions. Unsubstantiated statements that the Offeror understands, can or will comply with the specifications, or paraphrasing the requirements or parts thereof are considered inadequate and may render a rating of Low Confidence.

Proposals must be prepared in accordance with these instructions and provide all required information in the format specified. The required format is designed to ensure submission of information essential to the understanding and comprehensive evaluation of the offeror's proposal. There is no intent to limit the contents of proposals, and the instructions permit inclusion of any additional data or information an offeror deems pertinent.

Failure of a proposal to comply with these instructions may be grounds for exclusion of the proposal from further consideration.

The Offeror shall include any data necessary to illustrate the adequacy of the various assumptions, approaches, and solutions to problems. There is no need to repeat information in more than one volume. The detailed information must be included in the most logical place and summarized and referenced in other areas if an overlap exists. Unnecessarily elaborate brochures or other presentation materials beyond that sufficient to present a complete and effective proposal is neither necessary nor desired.

Throughout these instructions, Offeror is defined as the prime contractor with its CAGE code identified in Block 15A on Standard Form (SF) 33, Solicitation, Offer, and Award. The following entities are defined as principal entities: (a) the prime contractor; (b) Joint Venture Team Members; and (c) other entities that perform at least 15.00% of the proposed total cost/price of the contract. “Critical Subcontractors” are subcontractors that perform a critical technical function in the performance of the resulting contract. For this solicitation, Engines and Propulsion are critical functions.

A. Proposal Format and Submission

Proposals must be formatted using a Times New Roman 12 point (pt) normal font (no reduction permitted), single- spaced with 1-inch margins all around and formatted to standard 8.5” x 11” page unless stated otherwise in later instructions. All pages shall be numbered with section and page numbers. Tables shall be presented in no smaller than 10 pt Times New Roman font.

Graphs shall be presented in no smaller than 10 pt Times New Roman font.

Graphics and tables are permitted to be presented on 8.5” x 14” pages. Only table numbers and titles are allowed on these 8.5 x 14 pages. No other text describing the tables/graphics is permitted on the 8.5” x 14" pages.

Graphic resolution shall be consistent with the purpose of the data presented.

1. Electronic Proposal Media

The offeror shall submit electronic volumes of its proposal compatible with the operating system and applications defined below. The proposals will be accessed utilizing the Microsoft (MS) Windows 11 or higher Operating System. Each submittal by the offeror shall contain a copy of the proposal in Microsoft Office 2010 or later Applications (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint). Do not submit proposal using Microsoft Project. Use of other application software for submission of proposals is prohibited except where specific instructions for non-PDF or Microsoft Office 2010 applications are provided.

2. Hyperlinks

Offerors may use hyperlinks within and among proposal volumes. However, there shall be no links from any other volume into any portion of the proposal that contains cost/price information.

3. Virus Free Electronic Submission

Offerors are responsible for ensuring that its electronic proposal is virus free. The offeror shall certify, in its proposal cover letter, that all electronic proposal information delivered throughout the evaluation (e.g., original proposal submission, responses to evaluation notices, Final Proposal Revisions) has been or will be checked for viruses and certify that its files are/will be virus free. The offeror shall specify the software, version, and virus definition used/that will be used to check the data. Use of Kaspersky Lab and Other Covered Entities is prohibited. See Federal Acquisition Regulation 4.20.

4. Multimedia

The offeror shall not embed sound or video (e.g., MPEG) files within the proposal submission.

5. Proposal Content and Volumes

The offeror shall present its proposal information in a manner that facilitates a one for one comparison between the information presented and these proposal instructions. Proposal information must be structured such that its paragraph numbers/letters correspond to the proposal instructions paragraph numbers/letters, although the offeror may add lower tier subparagraphs.

Each volume and annex of the proposal shall be submitted as electronic copies as specified in Table L-1 (Proposal Structure). The offeror shall submit all electronic copies of the proposal to the email address provided in Section 3.0 (Proposal Submission and Packaging). Maximum page counts for each volume, if any, are also specified in Table L-1 (Proposal Structure). The table of contents pages are not included in the maximum page count.

Cost/price information, (e.g., dollar values and/or hourly rates) shall not be included in any areas other than the Executive Summary, Small Business Subcontracting Plan/ Small Business Goals; and Volume II Business Management Information

- Cost/Price.

All Proposals shall be UNCLASSIFIED.

6. Proposal Submission For proposal validity information, see Block 12 of Standard Form 33 (Solicitation, Offer and Award) of the solicitation.

Clearly mark all packages with the solicitation number. The submission date for Volume I shall be no later than the date and time specified in Block 9 of Standard Form 33 (Solicitation, Offer and Award) of the solicitation.

Method of delivery shall be electronic and submitted to the Contract Specialist at CBPMPARECOMPETE@cbp.dhs.gov

To improve electronic submission security, all documents shall be submitted using a password protected WinZip file. The WinZip password shall be submitted in a separate email. Submission deadline applies to both emails – the WinZip file email and the password email.

There is not a character length, mixed case, or any other requirement imposed on your password.

In the body of the e-mail, the Offerors shall include the following information:

1. Name of Offeror.

2. Email contents/list of attachments.

3. Offeror Point of Contact (name, phone number and email address) for any questions regarding submission.

The submission date for Volume II will be provided during Step 2 of the source selection process.

B. Changes to Solicitation

For any changes and additional information to the solicitation please go to www.SAM.gov

C. Specific Instructions

Table L-1 Proposal Structure

Title Maximum Time Limit / Pages

Electronic Copies Required

Advisory Process – Step 1 – Volume 1

Cover Letter 1 1 Electronic Copy

Advisory Process – Step 1 – Volume 1

Table of Contents Max page number does not include Table of Contents

1 Electronic Copy

Advisory Process – Step 1 – Volume 1

SF 33 N/A 1 Electronic Copy

Advisory Process – Step 1 – Volume 1 -

EXECUTIVE SUMMARY

25 pages 1 Electronic Copy

(max page number does not include templates)

Advisory Process – Step 1 – Volume 1

Section K Reps and Certs N/A 1 Electronic copy

Factor 1

TECHNICAL 135 pages (max page number does not include Quality Control Plan or Transition Plan)

1 Electronic Copy

Advisory Process

– Step 1 – Volume

Appendix:

- Quality Control Plan

- Draft Transition Plan

QCP and Transition Plan are not included in the max page count

1 Electronic copy mailto:CBPMPARECOMPETE@cbp.dhs.gov http://www.sam.gov/

Factor 2

MANAGEMENT

50 pages (max page number does not include resumes or letters of commitment)

1 Electronic Copy

Advisory Process – Step 1 – Volume 1 - Factor 3

PAST PERFORMANCE 25 pages

Advisory Process – Step 2 – Volume 2

SMALL BUSINESS

SUBCONTRACTING PLAN

Details will be provided with the Advisory Notice

1 Electronic Copy

Advisory Process – Step 2 – Volume 2 - Factor 4

COST / PRICE Details will be provided with the Advisory Notice

1 Electronic Copy

Advisory Process

– Step 2 – Volume 2 -

Factor 5

SMALL BUSINESS Details will be provided with the Advisory Notice

1 Electronic Copy

D. Written Proposal

Instructions and Requirements for Written Submissions

1. Advisory Process – Step 1, Volume I This step requires written submissions of the following documents:

a. Cover Letter

b. SF 33

c. Executive Summary

d. Technical – Factor 1

e. Management – Factor 2

f. Past Performance – Factor 3

2. Advisory Process – Step 2, Volume II This step requires written submission of the following documents within 30 calendar days of receiving the Advisory Notice from the Government:

a. Small Business Subcontracting Plan

b. Cost/Price – Factor 4

c. Small Business – Factor 5

1. Advisory Process – Step 1 - VOLUME I

a. Cover Letter

The first page of each volume shall be a cover letter (letter of transmittal) prepared on the Offeror’s letterhead stationery. The cover letter shall identify all enclosures transmitted and shall be used only to transmit the proposal.

The cover letter shall be in accordance with FAR 52.215-1, paragraph (c)(2).

b. SF-33 Signed Proposal

This section will consist of one (1) originally executed copy of Standard Form 33 (with Blocks 12 through 18 completed).

The Standard Form 33, Solicitation, Offer and Award, (SF 33) is being used for this solicitation. This form is used by the Government as a Request for Proposal. Upon submission by the Offeror, it becomes the offeror's proposal. As such it is an "offer" which can be unilaterally accepted by the Contracting Officer and awarded on said SF 33. The Contractor's offer and the Government's acceptance form the contract. Therefore, the following points must be strictly adhered to by the offeror in submitting the proposal.

The SF33 shall be executed by a representative of the offeror authorized to commit the offeror to contractual obligations. The authority to sign a proposal, but not an offer, subject to unilateral acceptance and award, is not sufficient authorization to sign the proposal.

DO NOT MAKE ANY ALTERATIONS OR CHANGES TO THE SF 33 OR THE RELATED PAGES, WHICH ARE A PART OF

THE ENCLOSED REQUEST FOR PROPOSAL AND PROPOSAL PACKAGE.

c. Executive Summary

The purpose of the Executive Summary is to provide the Government with an overview of the Offeror’s entire proposal.

The Executive Summary shall contain the salient points. In addition, this volume shall be used by the Offeror to identify and highlight significant features of its proposal.

i. Offeror Summary Table: The Offeror shall complete J-1A (Offeror and Subcontractor Summary), provided in Attachment J-1 (Executive Summary Tables), This table summarizes the Offeror and its entities’, (the prime contractor, JV, JV Team Members, any subcontractor, and any corporate parent, division, subsidiary, or affiliate) and proposed type and level of work. Offerors are advised that in order to demonstrate work commitment, each entity identified in J-1A (Offeror and Subcontractor Summary) must be identified in Volume II, Cost/Price, DHS Mentor-Protégé Program Participation, and if applicable, the Small Business Subcontracting Plan during Advisory Process Step 2 of the source selection process. Each entity shall have an identified dollar value commensurate with the Percent of Total Proposed work identified in J-1A (Offeror and Subcontractor Summary).

Failure to propose commensurately in Advisory Process Step 2, may render an offeror ineligible for award.

The Offeror shall provide a definition of the legal relationship between the entities if it is other than a Prime/subcontractor relationship.

ii. Business Systems Status Table: The Offeror shall complete J-1B (Business Systems Status Table) provided in Attachment J-1 (Executive Summary Tables), showing the status and/or determinations regarding its business systems. Copy of written determination of an adequate accounting system from the cognizant federal agency official (CFAO). Provide supporting report or audit number, date, auditing agency name, address, telephone number, and point of contact If any item is not applicable to the Offeror or for contract performance, so state and justify. If any item has been determined to be unapproved/inadequate outline the potential impact on contract execution, mitigation plan, and contractor’s corrective action plan. If the contractor does not have an opinion from the CFAO, a review by a public accounting firm can be submitted. The CPA’s review shall state that the accounting system complies with the requirements applicable to the contract type in Defense Contract Audit Agency (DCAA) Pre-Award Survey of Prospective Contractor Accounting System (Standard Form 1408).

Contractors not providing this proof may be found ineligible for award. A contractor’s self-certification of an appropriate accounting system is not acceptable. If requested, the offeror shall provide sufficient accounting system information to allow a pre-award accounting system review for adequacy.

iii. Exceptions, Deviations, Assumption (if proposed):

All exceptions and deviations that the Offeror takes to/from the solicitation and its applicable documents shall be included in this section.

An exception is where an Offeror states it will not comply with a solicitation requirement, usually involving contract terms and conditions. A deviation is where an offeror states it will not comply with a solicitation requirement but proposes an alternative to meet the intent of the requirement, usually involving a PWS requirement. An assumption is utilized by offerors when anything in their proposal is based on something that’s not clearly spelled out or understood in the solicitation documents.

Any exception, deviation or assumption relating to any part of the RFP shall be submitted in Volume I. Any exception, deviation or assumption taken must contain sufficient amplification and justification to permit evaluation. All benefits to the Government must be fully explained for each exception or deviation taken. Such exceptions, deviations or assumptions will not automatically cause an offer to be deemed unacceptable. Many exceptions, deviations, or assumptions or one or more significant exception, deviation or assumption not providing benefit to the Government, may, however, result in rejection of your offer as unacceptable.

d. Technical - Factor 1

i. Subfactor 1: Technical Approach The offeror shall address each area of the PWS and appendices in a technical response. The offeror while addressing each area of the PWS shall incorporate the following into their responses.

Program Management:

Substantiate how the organization structure can efficiently and effectively perform the contract and how the proposed approach provides an effective process to manage cost, schedule, and performance;

Describe the vision for handling administrative and human resource (HR) issues;

Describe the management approach to organize and manage a workforce at the

Operational Sites, during detachment operations, and during potential surge requirements:

The offeror’s plan to staff the areas, including the resources and expertise to assist in resolution of technical issues/problems. ;

Offeror shall demonstrate and provide specific examples to support implementation of their proposed maintenance capability and processes to ensure consistency in Quality, Configuration Control, Statistical Analysis, and Performance Measures;

The Offeror’s understanding of the requirement for meeting storage and facility/space needs, as it relates to and meets the operational performance of the PWS;

The Offeror’s understanding of an aircraft maintenance Technical Library and the Offeror role in maintaining the Library;

Identify any anticipated problems and risks associated with the approach and provide an explanation of the proposed solution;

Meeting, understanding, and implementing DHS and CBP Personnel, Physical and IT Security policy, regulations, and directives; Operational Sites Security policy; and Federal and State laws and regulations as it relates to the performance of this PWS;

Material Management/Inventory Control and Aircraft Maintenance:

Describe the management approach and desired government interactions to ensure sustainability of the material management and Inventory Control of this contract as it relates to Maritime Patrol Aircraft obsolescence management and diminishing manufacturing sources and material shortages.

Demonstrate the ability to logistically support the complex operations of Material Management as it relates to this PWS; discuss how parts with Force Activity Designator (FAD) 02 and 05 will be managed; discuss how the supply response time will be met for FAD 02 and 05.

Demonstrate a clear understanding of the requirements for In-House Repair (Major); approach for managing In- House Repair (Major); the impact to cost, schedule, and performance as it relates to the PWS;

Understanding of the Federal and State regulations related to acquisitions, procurement, transportation, and commerce;

The Offeror’s proposal for a sound and realistic approach for Engine and Propulsion overhaul and repair to meet the operational performance of the PWS;

Demonstrate a clear understanding of the Organization Level Maintenance requirements at the Operational sites for scheduled and unscheduled maintenance, - Minor, personnel, tooling, parts and equipment to meet the annual flight hour projection;

Offeror’s proposed approach to handling corrosion control; an understanding of the CBP implemented inspections; Operational site policies and the impact these inspections, and policies have on the schedule;

Demonstrate a clear understanding of the maintenance requirements and the contractor’s role in maintaining, storage and accountability for the radar and other sensor equipment on the CBP Maritime Patrol Aircraft;

The Offeror’s understanding of scheduled maintenance for GFE at Forward Deployed Location(s);

The Offeror’s understanding of meeting the Performance Metrics.

Engineering:

The offeror shall address the engineering requirements for this PWS C.1.2.12.

ii. Subfactor 2: Quality Management System

Quality Control Plan

The Offeror shall provide their Quality Control Plan (CDRL A003) that incorporates the seven core Quality Management System principles to meet or exceed quality expectation of their customers and regulatory requirements. The proposal shall identify how processes and procedures will ensure the products and services within the contract meet quality objectives and demonstrate compliance with AS9100 or AS9110.

The offeror shall provide an AS9100 or AS9110 Certification Plan to include:

1. Actions and steps necessary to achieve certification

2. Schedule to certification completion

3. Actions and steps to maintain certification

e. Management – Factor 2

i. Subfactor 1: Personnel Management: Each offeror shall provide:

A completed Attachment J-2 (Personnel Management Plan). J-2 shall be submitted in Calibri 11 point font instead of Times New Roman 12 point font. Each offeror shall identify labor categories, job code descriptions, the number of Full Time Equivalents (FTE)s, hours, work type full time (FT) or part time (PT), shift, and WBS/CLIN for both onsite and offsite management (excluding temporary personnel assisting with the transition phase) to meet the requirements of this solicitation. NOTE--All staffing data shall be proposed in terms of FTE personnel unless otherwise indicated in J-2. This shall not be construed as a personnel headcount. To calculate the hours of each FTE the contractor shall begin with 2080 hours per year and adjust for holidays, vacation days and sick leave.

The offeror shall provide a rationale for how the manpower requirements were determined that shows a clear understanding of the overall requirements for the appropriate labor and skill categories. Describe the method by which the FTEs for each labor category were calculated or determined and identify all the data sources and industry standards used to derive the FTEs. Describe how qualifications and certifications will be gained and maintained through-out the contract. Describe how personnel will receive continual training and recurring training with no additional direct labor charges (i.e. overtime) to the Government.

The Offeror shall identify the risks and mitigation plans associated with the personnel management strategy.

Describe the system for maintaining and using trend data and describe how it is to be used for accomplishing risk management.

The offeror’s total proposed staffing must be consistent with the offeror’s total staffing and labor category breakout proposed in the cost proposal.

Resumes as well as Letters of Commitment for the following Key Personnel:

Program Manager Deputy Program Manager Program Quality Assurance Manager Configuration Manager P-3 Structural Engineer DHC-8 Structural Engineer Site Manager (Houston) Site Manager (Jacksonville) Material / Inventory Control Manager

Resumes are limited to 3 pages per resume and are not part of the attachment J-2.

In addition to the Key Personnel positions identified by the Government in Section C.1.2.21 of the PWS, provide position descriptions for any other critical positions identified by the offeror required to meet the requirements of the PWS. The offerors shall demonstrate their rationale for selection of Key Personnel stated in the PWS.

The Offeror shall demonstrate the suitability of the Program Manager and Deputy Program Manager for their respective position based on demonstrated leadership; demonstrated experience in performing work similar in size, scope and complexity to their proposed duties and responsibilities in the PWS; and qualification (e.g., education, certification, licenses) as presented in the resumes.

Recruitment and Retention

Substantiate the recruitment strategies to meet the proposed FTEs. Include all methods for identifying, recruiting, vetting, preparing, hiring and onboarding. If the substantiation also includes “new or improved” methods or standards as the basis, a detailed discussion shall be provided describing why those "new or improved" methods or standards shall be deemed reliable as a basis for accurately recruiting and retaining manning requirements. In addition, discuss the impact of any “learning” and “efficiencies” claimed and justify associated assumptions or conclusions.

The offeror shall provide a recruitment strategy that includes, but is not limited to, the following:

1. Describe how the recruitment strategy supports concurrent maintenance and operations.

2. Describe the recruitment strategy used to fill all positions;

The offeror shall provide a retention strategy that includes, but is not limited to, the following:

1. The Offeror‘s Retention strategy shall provide details on the offeror’s retention plan for ensuring both incumbent and future hires will maintain and develop their current knowledge and skills in the disciplines required by the PWS.

2. Describe how the retention strategy fosters a stable workforce and maintains a low employee turnover rate.

ii. Subfactor 2 Contract Management

Corporate Management Structure:

The Offeror shall complete J-1A (Offeror and Subcontractor Summary), provided in Attachment J-1 (Executive Summary Tables), this table identifies the proposed level of effort by the Offeror and its entities’, (the prime contractor, JV, JV Team Members, any subcontractor, and any corporate parent, division, subsidiary, or affiliate) The offeror shall provide an organizational structure that demonstrates the relationship between the offeror and its entities.

Transition:

The offeror shall submit a Draft Transition Plan in accordance with CDRL A038.

The offeror shall fill out Attachment J-2 for the Transition-in time frame. The offeror is to identify any positions that will be required during this time. The offeror shall provide a rationale for how the manpower requirements for the transition were determined.

Communications: Describe the lines of authority, the levels of responsibility and the communication approach from site manager to shop supervisor level; between labor/skill categories and site management, and the Government;

Collective Bargaining Agreement (CBA) and Unionized Workforce Management: For this element, demonstrate the extent to which the offeror negotiated a CBA. The Offeror shall describe how the experience of each contract referenced where the Offeror performed as the prime negotiating a CBA is similar to the requirements of this solicitation. If the contract referenced required renegotiating a CBA, please provide additional rationale of how this past experience is similar to the solicitation requirements.

The offeror shall describe how the experience of daily management of a unionized workforce of each contract referenced where the offeror performed as the prime and is similar to the requirements of this solicitation.

Compare managing a unionized workforce on a daily basis with a similar number of employees needed to meet the requirements of this solicitation. Identify the number of employees and provide rationale for how that corporate experience can be leveraged to manage a workforce of the size proposed in Attachment J-2 (Personnel Management Plan).

f. Past Performance – Factor 3 The offeror shall identify a maximum of five (5) examples of work relevant (similar in scope and complexity) to the work described in the PWS, which it has performed or is currently performing, within the past five (5) years from the date of Request for Proposal issuance. The offeror shall provide the following information:

Name of Government agency (Federal, state or local) and contracting activity or company name Contract/task order/subcontract number Contract/task order type Dollar value Date of contract/task order award and period of performance (including option…