J.06_RFP PWS Appendices_A0003.pdf

C.1.7APPENDICES

Appendix 1.7.1 ACRONYMS

Appendix 1.7.2 DEFINITIONS

Appendix 1.7.3 REGULATIONS, TRAINING, CERTIFICATIONS

Appendix 1.7.4 SUMMARY LIST OF FORMS

Appendix 1.7.5 CONTRACT DATA REQUIREMENTS LIST (CDRLs)

Appendix 1.7.6 P-3 MAINTENANCE INFORMATION

Appendix 1.7.7 DHC-8 MAINTENANCE INFORMATION

APPENDIX 1.7.1 ACRONYMS

ACR: Accessibility Conformance Report

ACCR: Aircraft Configuration Control Request

ACOR: Alternate Contracting Officer’s Representative

AEW: Airborne Early Warning

AMB: Aircraft Maintenance Bulletin

AMO: Air & Marine Operations

A&P: Airframe & Power plant

ALSE: Aviation Life Survival Equipment

AOG: Aircraft on Ground

AOS: Aviation Operational Site

AvMO: Aviation Maintenance Officer

BCM: Beyond Capable Maintenance

BER: Beyond Economical Repair

BI: Background Investigation

BIPI: Background Investigation Personal Interview

BIRD: Background Investigations Requirements Determination

BPA: Blanket Purchase Agreement

BUNO: Bureau Number

CAD: Computer-Aided Design

CAS: Cost Accounting Standards

CBP: Customs and Border Protection

CDRL: Contract Data Requirements List

CDSO: Collateral Duty Safety Officer

CFR: Code of Federal Regulations

CFSR: Contract Funds Status Report

CLIN: Contract Line-Item Number

CMP: Communication or Configuration Management Plan

CO: Contracting Officer

COMSEC: Communications Security

CONEX: Container Express

CONUS: Continental United States

COR: Contracting Officer’s Representative

CPARS: Contractor Performance Assessment Reporting System

CTS: Contractor Tracking System

DAR: Designated Agency Representative

DASR: Daily Aircraft Status Report

DCAA: Defense Contract Audit Agency

DD: Delivery Date

DET: Detachment

DHC: De Havilland Canada

DHS: Department of Homeland Security

DOD: Department of Defense

DOL: Department of Labor

DRF: Deficiency Report Form eApp: electronic Application

EAC: Estimate at Completion

ECP: Engineering Change Proposal

EDD: Estimated Delivery Date

EO/IR: Electro-Optical Infrared Sensor

EPA: Environmental Protection Agency e-QIP: Electronic Questionnaires for Investigations Processing

EVM: Earned Value Management

FAA: Federal Aviation Administration

FAD: Force Activity Designator

FAR: Federal Acquisition Regulation

FCF: Functional Check Flight

FCP: Full Contract Performance

FCRA: Fair Credit Reporting Act

FFP: Firm Fixed Price

FLIR: Forward Looking Infrared Radar

FMC: Fully Mission Capable

FOD: Foreign Object Damage

FSR: Field Service Representative

FTR: Federal Travel Regulations

GAAP: Generally Accepted Accounting Principles

GBL: Government Bill of Lading

GFE: Government Furnished Equipment

GFI: Government Furnished Information

GFM: Government Furnished Material

GFP: Government Furnished Property

GSA: General Services Administration

GSE: Ground Support Equipment

HSAM: Homeland Security Acquisition Manual

HSAR: Homeland Security Acquisition Regulation

IA: Inspection Authorization / Information Assurance

IBR: Integrated Baseline Review

ICP: Inventory Control Point

ICT: Information & Communications Technology

IHR: In-House Repair

ILS: Integrated Logistics Support

ILSP: Integrated Logistics Support Plan

IPMR: Integrated Program Management Report

IPS: Integrated Product Support

JCN: Job Control Number

LCC: Life-Cycle Cost

LPR: Lawful Permanent Resident

LRT: Long Range Tracker

MD: Management Directive

MED: Maintenance Engineering Directive

MHE: Mechanical Handling Equipment

MOC: Maintenance Operational Check

MOE: Measure of Effectiveness

MOP: Maintenance Operating Procedure

MPA: Maritime Patrol Aircraft

MS: Microsoft

MSRT: Mean Supply Response Time

MTBF: Mean Time Between Failures

MTBO: Mean Time Between Overhauls

MTF: Maintenance Test Flight

MTTR: Mean Time To Repair

N/A: Not Applicable

NACI: National Agency Check Inquiry

NAS: Naval Air Station

NBIS: National Background Investigation Services

NDI: Non-Destructive Inspection

NID: National Interest Determination

NISPOM: National Industrial Security Program Operating Manual

NIST: National Institute of Standards and Technology

NLT: No Later Than

NMC: Non-Mission Capable

NSA: National Security Administration

O: Objective

O&A: Over and Above

OCC: Object Class Codes

OCONUS: Outside Continental United States

ODMS2: Obsolescence and Diminishing Manufacturing Sources and Material Shortage

OEM: Original Equipment Manufacturer

OFS: Operational Flight Schedule

OGA: Other Government Agency

OIT: Office of Information Technology

OJT: On the Job Training

OPR: Office of Professional Responsibility

OSHA: Occupational Safety & Health Administration

OT: Overtime

PDF: Portable Document Format

PHS&T: Packaging, Handling, Storage & Transportation

PM: Program Management/Manager

PMB: Performance Measurement Baseline

PMC: Partially Mission Capable PMEL: Precision Measurement Equipment List

PMIC: Periodic Maintenance Information Card

PMO: Program Management Office

PMP: Program Management Plan

PMR: Program Management Review

POC: Point of Contact

POL: Petroleum Oil and Lubricants

POP: Period Of Performance

PWS: Performance Work Statement

QASP: Quality Assurance Surveillance Plan

QC: Quality Control

QCP: Quality Control Plan

RAM-C: Reliability, Availability, Maintainability and ownership Costs

RFI: Ready for Issue

SA: Safety Assurance

SB: Service Bulletin

SCA: Service Contract Act

SCLS: Service Contract Labor Standards

SE: Support Equipment

SERC: Sensor and Electronics Repair Center

SFF: Safe For Flight

SMD: Security Management Division

SMS: Safety Management System

SOP: Standard Operating Procedures

SRM: Safety Risk Management

SRT: Supply Response Time

SSBI: Single Scope Background Investigation

STU: Secure Telephone Unit

T: Threshold

TBD: To Be Determined

TBO: Time Between Overhauls

TD: Technical Directive

TDL: Technical Direction Letter

VAR: Visit Authorization Request

VPAT: Voluntary Product Accessibility Template

WBS: Work Breakdown Structure

APPENDIX 1.7.2 DEFINITIONS

ACTUAL COST OF WORK PERFORMED (ACWP): The total cost incurred to perform the work up to a specific point in time.

AIRCRAFT CONFIGURATION CONTROL REQUEST: Alterations requested for continued airworthiness inspection requirements, OEM or DoD approved alterations or a prototype.

Alterations may include the installation of special mission equipment, complete communication packages, and sensor systems. Alterations are approved and signed by the Government Configuration Control Committee.

AIRCRAFT SERVICING: Basic aircraft upkeep and flight preparation activities such as fueling/defueling, fluids and lubricants replenishment and lavatory service.

ALTERNATE CONTRACTING OFFICERS’ REPRESENTATIVE (ACOR): Appointed to perform the same functions as the COR, but only in absence of the COR. The COR is designated by the contracting officer to act as his/her representative to assist in managing the contract.

AVAILABILITY: A measure of the degree to which an item is in an operable state and can be committed at the start of a mission when the mission is called for at an unknown (random) point in time. Simply, availability is the probability that the system will be able to perform its mission profile (or some part of it) when required.

AVIATION OPERATIONAL SITE (AOS): Primary U.S. Government operating location.

AVIATION MAINTENANCE OFFICER (AvMO): Government’s aviation maintenance representative.

They have the day-to-day oversight of Contractor operations and evaluation of Contractor performance in the field. Also referred to as an AGR.

AVIONICS MAINTENANCE: Includes, but is not limited to, preventative maintenance, installation, modifications, inspection, test, calibration, fault isolation and repair of aircraft installed avionics/electrical systems.

BUDGET AT COMPLETION (BAC): The sum of all budgets established for the contract through any given WBS/CLIN level. When associated with a level it becomes control account BAC.

Performance Measurement Baseline BAC, etc. (see Total Allocated Budget.)

BUDGETED COST OF WORK SCHEDULED (BCWS): the authorized budget for work scheduled to be completed up to a specific point in time. It is the value of work that was originally planned to be accomplished at a given pint in the schedule.

BUDGED COST FOR WORK PERFORMED (BCWP): The value of the work actually performed up to a specified date. It is measure of the physical progress made on the task and is typically expressed in monetary terms.

CANNIBALIZATION RATE (CANNr): The percentage of time parts requirements are satisfied/met by cannibalization

C-CHECK: Heavy maintenance tasks associated with the DHC-8 aircraft which are typically accomplished in an aircraft hangar as part of an extended out-of-service event.

CODE OF FEDERAL REGULATIONS (CFR): The codification of the general and permanent rules published in the Federal Register by the executive departments and agencies of the Federal Government. It is divided into 50 titles that represent broad areas subject to Federal regulation.

Each volume of the CFR is updated once each calendar year and is issued on a quarterly basis.

COMMERCIAL SOURCE: Supply support and services obtained from other than Government sources.

CONSUMABLE INVENTORY: Supplies and materials (bits and pieces) consumed in the normal course of accomplishing maintenance.

CONTRACT DATA REQUIREMENT LIST (CDRL): is the standard format for identifying deliverable data requirements in a solicitation or contract. The purpose is to provide a standardized method of clearly and unambiguously delineating the government's minimum essential data needs. A CDRL List (CDRL) is a list of authorized data requirements for a specific procurement that forms part of the contract.

CONTRACT LINE-ITEM NUMBER (CLIN): CLINs are specified in the FAR part 4.10. They serve two purposes: (1) they break the contract down by the commodities being procured (labor hours of services, funding for travel, quantity of product A, quantity of product B, etc.) and (2) they provide for traceable accounting classification citations.

CONTRACTING OFFICER (CO or KO): The only Government individual authorized to award, modify, terminate, or otherwise change the contract.

CONTRACTING OFFICER’S REPRESENTATIVE (COR): Contracting Officer’s source of technical guidance for monitoring contractor performance. Responsibilities detailed in the COR Designation Letter.

CONTRACT PROPERTY ADMINISTRATOR (CPA): Review each new contract within 30 days of receipt to determine if the contract contains a contract property (as defined at DoD 4161.02) requirement. Throughout this Guidebook, all references to “days” are calendar days. Ensure contracts contain appropriate terms and conditions, including FAR and DFARS clauses, relevant to property expected to be furnished or acquired.

COST PERFORMANCE INDEX (CPI): Measures planned value against actual costs to date.

COST PER FULL-TIME EMPLOYEE: The average cost of onboard full-time equivalent basis compared to bid or planned average rates.

COST VARIANCE (CV): Difference between programmed and actual cost.

DESIGNATED AGENCY REPRESENTATIVE (DAR): An individual appointed in accordance with 14 CFR § 183.33 who may perform examination, inspection, and testing services necessary to the issuance of certificates. A DAR is formally delegated and charged to provide program/contract oversight and support to assist the Contracting Officer, COR and PM with management of the MPA Program. Changes in the designated DAR are made by letter appointment as the need arises by the CO and PM. The appointment letter defines specific responsibilities and exclusions.

DEFICIENCY REPORT FORM (DRF): Deficiency identification, notification, description, analysis and acknowledgment form.

DELIVERY DATE: The actual date the shipment is delivered to the customer.

DEPOT LEVEL MAINTENANCE (DLM): A required heavy maintenance activity that has long been associated with the P-3 aircraft. The majority of depot level inspections are focused on the upkeep of the material condition of the aircraft’s structure through the detection and repair of corrosion damage.

DESIGNATED AGENCY REPRESENTATIVE (DAR): An individual appointed in accordance with 14 CFR § 183.33 who may perform examination, inspection, and testing services necessary to the issuance of certificates. A DAR is formally delegated and charged to provide program/contract oversight and support to assist the Contracting Officer, COR and PM with management of the MPA Program. Changes in the designated DAR are made by letter appointment as the need arises by the CO and PM. The appointment letter defines specific responsibilities and exclusions.

DEPLOYMENT or DETACHMENT: Movement of personnel and equipment to an alternate AOS or other location (CONUS or OCONUS).

ENGINEERING CHANGE PROPOSAL: An engineering proposal to correct or improve aircraft airworthiness or functionality with a cost effective technically superior solution.

ELECTRO-OPTICAL INFRARED SENSOR (EO/IR): Electro-optical means obtaining information from emitted or reflected energy, across the wavelengths of infrared, visible, and ultraviolet light.

Electro-optical techniques include measurement of the radiant intensities, dynamic motion, and the materials composition of a target. These measurements put the target in spectral and spatial contexts.

FEDERAL ACQUISITION REGULATION (FAR): The Federal Acquisition Regulations System is established for the codification and publication of uniform policies and procedures for acquisition by all executive agencies.

FEDERAL AVIATION ADMINISTRATION (FAA): The division of the Department of Transportation that inspects and rates civilian aircraft and pilots, enforces the rules of air safety, and installs and maintains air-navigation and traffic-control facilities.

FLEET AVAILABLITY RATE (Ao): This is the percentage of in possession Fully Mission Capable aircraft available for flight.

FORMAL TRAINING: Training conducted by an instructor. Training includes a certificate documenting successful completion of training. Not On the Job Training (OJT).

FORWARD LOOKING INFRARED RADAR (FLIR): An airborne, electro-optical thermal imaging device that detects far-infrared energy, converts the energy into an electronic signal, and provides a visible image for day or night viewing.

Full Contract Performance (FCP): The period of performance that begins upon completion of the transition period and starts with the base year period of performance followed by option years.

FULLY MISSION CAPABLE (FMC): The material condition of an aircraft indicating it can perform all missions without degradation.

GENERAL SERVICES ADMINISTRATION (GSA): Provides workspace to more than 1 million federal civilian workers, oversees the preservation of more than 480 historic buildings, and facilitates the federal government's purchase of high-quality, low-cost goods and services from quality commercial vendors.

GOVERNMENT FACILITIES: Buildings and grounds owned or controlled by the Government.

GOVERNMENT FURNISHED PROPERTY (GFP): Property, regardless of value, in the possession or control of a Contractor that was (1) directly acquired by the Government and subsequently furnished to the Contractor or (2) acquired by the Contractor with title resting in the Government.

GROUND SUPPORT EQUIPMENT (GSE): Equipment required to support aircraft maintenance activities. This includes, but is not limited to, flight line vehicles, flight line support equipment, fuel trucks and vehicles provided for supply support functions.

HOST-TENANT AGREEMENT: Formal facility related support agreements between Government agencies.

INCIDENT: An incident is a safety event other than a mishap, associated with the operation of an aircraft, which affects or could affect the safety of operations. Incidents generally involve engine emergencies, ground damage with or without intent to fly, or operations under hazardous conditions. Incidents do not involve non-minor injury to personnel or non-minor damage to equipment. An incident that involves serious injury or death, or that might have high media interest, is classified as a “Critical Incident” and shall be reported in accordance with CBP Directive 3340025C Commissioner Situation Room Reporting (as amended).

INVENTORY CONTROL POINT (ICP): a physical site where aircraft parts, tools and materials are stored and maintained.

INVENTORY ACCURACY RATE (IAR): Physical inventory count measured against inventory records

INVOICING EFFICIENCY (IE): A measure of financial execution. The funds execution rate on a contract, task order or CLIN.

INVOICE APPROVAL RATE (IAR): The percentage of invoices submitted by the contractor that are approved by the government.

INVOICING EFFICIENCY (IE): A measure of financial execution – how quickly charges are being properly submitted and approved

INVOICE PROCESSING RATE (IPR): The speed at which individual invoices are successfully submitted and paid

ISSUE EFFECTIVENESS RATE (IER): This is the percentage of customer requests that were filled by ready for issue (RFI) items in the inventory.

LOGISTICS SUPPORT: Material or supply support.

MAINTAINABILITY: The probability that an item can be retained in, or restored to, a specified condition in a given time when maintenance is performed by personnel having specified skill levels, using prescribed procedures and resources, at each prescribed level of maintenance and repair.

MAINTENANCE COST PER FLIGHT HOUR: Total maintenance cost dividend by total flight hours for a given period. Can be sub-divided into Direct cost (scheduled and unscheduled) and Indirect labor (log and records, supervisors, managers etc.)

MAJOR ALTERATION OR REPAIRS: As defined in 14 CFR.

MATERIEL AVAILABLITY (Am): The percentage of the total inventory of a system operationally capable of performing an assigned mission at a given time based on material condition of the planned life cycle timeframe.

MEAN PO RESPONSE TIME (MSRT): The average time required to finalize a PO following a supply request.

MINOR ALTERATION OR REPAIRS: As defined in 14 CFR.

MISHAP: A mishap is a safety event characterized by the intent to fly that results in non-minor damage (likely to equal or exceed $10,000), human injury (beyond simple first aid), or other limited circumstances. A mishap that involves serious injury or death, or that might have high media interest, is classified as a “Critical Mishap” and shall be reported in accordance with CBP Directive 3340025C Commissioner Situation Room Reporting (as amended).

MODIFICATIONS: changes, alterations, or upgrades made to an aircraft’s structure, systems, components, or interior. Modification enhance or change the functionality, appearance, efficiency or compliance of the aircraft.

NON-MISSION CAPABLE (NMC): A materiel condition indicating mission systems are not capable of performing an identified mission.

NOT MISSION CAPABLE MAINTENANCE: Material condition of an aircraft or system indicating it cannot perform any missions for which designed due to a maintenance requirement.

NOT MISSION CAPABLE PERSONNEL: Material condition of an aircraft or system indicating maintenance has been completed but a functional check flight (FCF), Maintenance Test Flight (MTF) or Maintenance Operational Check (MOC) cannot be performed due to weather or shortage of specialty personnel that precludes flights from occurring. Can only be used when no other NMC maintenance can be performed.

NOT MISSION CAPABLE SUPPLY: Material condition of an aircraft or system indicating it cannot perform any missions for which designed due to a supply requirement. Can only be used when no other NMC maintenance can be performed.

NON-FMC SUPPLY RATE (NAS-R): Percentage of aircraft not FMC due to awaiting a part or contracted service.

OBJECT CLASS CODES (OCC): A uniform classification identifying the transactions of the Federal government by the nature of the goods or the services purchased.

OBLIGATIONS: binding agreements that create a legal liability for the payment of goods and services ordered or received.

ON THE JOB TRAINING (OJT): Other than formal training.

OWNERSHIP COST: Total cost of owning and maintaining the aircraft. The goal is to strike a balance between RAM performance and the associated costs, resulting in improved value.

PARTIALLY MISSION CAPABLE (PMC): A materiel condition indicating that mission systems are capable of performing an identified mission but with some degradation.

PARTIAL MISSION CAPABLE MAINTENANCE (PMCM): The material condition of an aircraft or system indicating it can perform at least one but not all missions for which designed due to a Maintenance requirement.

PARTIAL MISSION CAPABLE SUPPLY (PMCS): The material condition of an aircraft or system indicating it can perform at least one but not all missions for which designed due to a Supply requirement. Can only be used when no other PMC maintenance can be performed.

Period of Performance (PoP): The contract performance period that begins with the transition period and runs through the base year and each follow-on option year.

PETROLEUM OIL AND LUBRICANTS (POL): A broad term that includes all petroleum and associated products used by the Armed Forces.

PRECISION MEASUREMENT EQUIPMENT LIST (PMEL): Equipment requiring periodic calibration.

PURCHASE ORDER: A legal document created to buy supplies and/or services upon specified terms and conditions and obligate funding for payment for those supplies and/or services.

QUALITY ASSURANCE SURVEILLANCE PLAN (QASP): A Government-developed surveillance process document that defines a systematic surveillance method for the services by which the Contractor's performance will be monitored.

QUALITY CONTROL PLAN (QCP): A process by which the Contractor ensures all aspects of the contract are performed in accordance with contract standards.

READY FOR ISSUE (RFI): New or rebuilt parts or assemblies that are ready for service.

RELIABILITY: The probability that an item can perform its intended function(s) without failure for a specified time under stated conditions. A measure of whether or not an item will function properly when used by typical users in its operating environment.

REPAIRABLE ASSETS: Parts capable of being repaired.

SCHEDULED MAINTENANCE: Maintenance performed at a prescribed time based on the following criteria: flight hours, calendar time, landings, and cycles.

SENSOR AND ELECTRONICS REPAIR CENTER (SERC): A CBP facility that repairs specific sensor and radar units or sub-assemblies.

SPECIAL TOOL: Test equipment, aircraft/system specific equipment and common hand tools larger than one- and one-half inch or metric 32 mm in size.

SURVIVAL EQUIPMENT: This equipment includes, but is not limited to, flight helmets, life vests, life rafts, survival emergency kits, survival vests, and emergency breathing bottles.

TECHNICAL DIRECTION LETTER (TDL): Technical Direction Letters are a formal communication periodically issued by CBP during the course of the contract to provide direction and approval to the Contractor for aircraft depot induction, decisions and/or guidance, funding, CLIN utilization, and direction between contract modifications.

TRANSIENT AIRCRAFT: Any Government or Government-designated aircraft that requires service or maintenance support while away from home station.

VACANCY OR OCCUPANCY RATE: The percentage of approved positions that is unfilled or filled at a given time.

VARIANCE AT COMPLETION (VAC): Provides an indication of the estimated cost under-run or over-run at the completion.

APPENDIX 1.7.3 REGULATIONS, TRAINING, CERTIFICATIONS

REGULATIONS

1. ARINC 429

2. DoD Safety and Health Requirements

3. EPA Standards

4. FAR / HSAM

5. OEM Specifications (Lockheed Martin)

6. OSHA Standards and Regulations

7. OEM Specifications (Bombardier)

8. OSHA Bloodborne Pathogen Standard 1910.1030 Order 8000.95

9. DoD Regulations

AK02, AK05

DO-160

MIL-STD-704A

MIL-STD-1553B

MIL-STD-1548BCOMNAVAIRFORINST 4790

10. Title 14 CFR Parts 1.1 Part 43, Appendix A Part 65 (Mechanic’s Certificate) Part 91 Part 145 (Repairmen’s Certificate)

11. OMB A-11 Circular

SECURITY REQUIREMENTS

1. Secret Security Clearance by the Defense Security Office

2. Customs and Border Protection Background Investigation (BI)

3. Personal Passport issued by the State Department

TRAINING

1. ACADIS Portal User Guide

2. COMSEC

3. Cybersecurity Awareness & Rules of Behavior

4. Ethics

5. Assigned CBP on-line training

CERTIFICATIONS

1. AS9100 or AS 9110 Certification

2. FAA Inspection Authorization (IA) Certification*

3. FAA-A (Airframe)**

4. FAA-P (Power Plant) **

5. FAA A&P**

6. Repairman’s Certificate

7. Mechanic’s Certificate

8. PMEL Certification

9. AFFF System Certification *** Non-Destructive Inspector (NDI)

*The contractor shall ensure all Quality Control Inspectors possess an FAA Inspection Authorization (IA) certification.

** The contractor shall ensure all employees filling a labor category entitled "Aircraft Mechanic" possess an FAA-A, FAA-P or FAA A&P (Airframe and Power plant) certification.

*** At least one fully qualified Level 2 or higher non-destructive inspection technician will be assigned to each AOS.

APPENDIX 1.7.4 SUMMARY LIST OF FORMS

Refer to Attachments J.18 for CBP SOPs.

CBP FORMS INDEX

Responsible Area Codes Min Retention Time Retained At L Logistics CT Contract Term or 5

Yrs.

Site Applicable site or

Aircraft Location P Procurement Current Only Current Supply Supply Department

M Maintenance 6 Months QC QC Department

Q QA/QC 1 Year Maint Maint Department

C Contracts 2 Years LogBk Aircraft Logbook/Maintenance

Records A Admin 3 Years PMO = Program Mgt Office

PO = Procurement Office ICP = Inventory Control Plant

S Supply TWA Transferred with Aircraft

Area/Retention Form Number Retained Form Name M-TWA CBPAVP-P3-004 Site & Maint Cannibalization Request/Authorization S-Current CBPAVP-P3-005 Site & Supply Shipping Document S-Current CBPAVP-P3-005-1 Site & Supply Packing Slip S-CT CBPAVP-P3-006 Site & Supply Document Control Register S-CT CBPAVP-P3-007 Site & Supply Inventory Adjustment Report-Trans.

M-Current CBPAVP-P3-008 Site & Maint Aircraft Utilization Worksheet (MG/MX

Transaction) L/S-CT CBPAVP-P3-012 Site & PMO Supply Request/Issue/Turn In/Transfer M-TWA CBPAVP-P3-014 Site & Maint Maintenance Continuation of Work M-TWA CBPAVP-P3-014-1 Site & Maint Maint. Continuation of Work (Cont’d) S-CT CBPAVP-P3-015 Site & Supply Lost, Damaged, Destroyed, or Transferred

Survey Form M-Current CBPAVP-P3-017 Site & QC Aircraft Compass Swing Record M-TWA CBPAVP-P3-019 Site & QC Employee Quality Assurance

Indoctrination/Desig.

Q-CT CBPAVP-P3-020 Site & QC Aviators Breathing Oxygen (ABO) Servicing and Surveillance Checklist

Q-CT CBPAVP-P3-021 PMO CAR/PAR Log Q-CT CBTAVP-P3-022-1 PMO Supplier Corrective Action Request

Area/Retention Form Number Retained Form Name Q-CT CBPAVP-P3-024 Site & PMO Product Quality Deficiency Report M-Current CBPAVP-P3-025 Site-w/Parts White Parts Identification Tag M-CT CBPAVP-P3-028-1 Site & Maint Support Equipment Misuse/Abuse M-CT CBPAVP-P3-028-2 Site & Maint SE Misuse/Abuse Corrective Action Q-CT CBPAVP-P3-031 Site & QC Run-Up and Taxi Authorization L-CT CBPAVP-P3-033 PMO Supply Storage Surveillance Checklist L-CT CBPAVP-P3-034 PMO Supply Inspection (Audit) Checklist Q-CT CBPAVP-P3-035 Site & PMO Foreign Object Damage Incident Report Q-CT CBPAVP-P3-036 PMO Program Publications Change Request M-CT CBPAVP-P3-044 Site & QC Tool Control Inventory Record S-CT CBPAVP-P3-045 Site & Supply Tool Sign Out H92Log Q-CT CBPAVP-P3-046 PMO&QA Lost Tool Incident Report M-Current CBPAVP-P3-047 Site & Maint Employee Toolbox Daily Inventory Log M-TWA CBPAVP-P3-048 Site & Maint Aircraft Maintenance Record/Work Order S-N/R CBPAVP-P3-049 Sit e& Supply Shelf-Life Expiration Notice M-TWA CBPAVP-P3-051-2 Site & Maint P-3 Flight Record/Aircraft Flight Log M-Current CBPAVP-P3-055-2 Site & Logbk Daily/Turnaround Inspection Checklist (P-3

LRT/AEW)

M-Current CBPAVP-P3-056 Site & Logbk VOR/VOT Check M-TWA CBPAVP-P3-061 Site & QC Aircraft Maintenance Worksheet (AMR

Planning Supplement) A-Current CBPAVP-P3-063 Site & Admin Emergency Telephone Numbers A-CT CBPAVP-P3-064 PMO Maint. Contractor Overtime Notification A-CT CBPAVP-P3-065 Site &Admin Maintenance Contractor Travel/Deployment

Notification M-TWA CBPAVP-P3-066 Site & QC Engine Health Indicator Program (Log) M-Current CBPAVP-P3-068 w/Part Survival Equipment Inspection Record

(Automated at WSA) M-Current CBPAVP-P3-069 Site & QC Currency Checklist P-N/R CBPAVP-P3-070 PMO&PO Advance Notification, Written Justification and Prior ACO Consent All-CT CBPAVP-P3-074 PMO & Maint Program Procedure Recommended

Change/Waiver Request Form L-CT CBPAVP-P3-081-1 Site & PMO Inventory Adjustment Report Non-Reportable L-CT CBPAVP-P3-081-2 Site & PMO Inventory Adjustment Report- Reportable L-CT CBPAVP-P3-082-1 Site & PMO Additional Tool/Equipment/Property Request

Form M-Current CBPAVP-P3-086 w/Part Life Vest Signal Flare Inspection Checklist L-Current CBPAVP-P3-088 Site & Supply Master Shelf-Life Record List

S-CT CBPAVP-P3-089 Site &Supply Shippers Export Declaration Q-CT CBPAVP-P3-092 Site & QC & PMO &

QA

Supplier Corrective Action Request Log

S-Current CBPAVP-P3-093 Site & Supply Commercial Invoice Q-Current CBPAVP-P3-104 Site & PMO Malfunction, Act Taken and When Disc Codes Q-2 Years CBPAVP-P3-106 Site & QC Receipt Quality Inspection/Identification

Stamps and/or Torque Seal M-1 Year CBPAVP-P3-112 Site & Maint FOD Walk M-Current CBPAVP-P3-114 Site & Logbk Litton LTN-92 Error Record M-TWA CBPAVP-P3-115 Site & Maint Parts Order Log Q-Current CBPAVP-P3-116 Site & QC Aircraft Ground Operation Qualification

Proficiency Check Q-CT CBPAVP-P3-119 Site & QC Component Failure Report P-Current CBPPMO-P3-002 PMO Maintenance Induced Incident Flash Report M-Current CBPPMO-P3-003 Site & QC Employee Training Matrix M-Current CBPPMO-P3-091 Site & QC Non-Destructive Certification Record M-Current CBPPMO-P3-092 Site & QC Aircraft Weight and Balance Certification M-Current CBPPMO-P3-093 Site & QC Ordinance Certifications Form M-Current CBPPMO-P3-094 Site & QC Detachment Lead Designation M-Current CBPPMO-P3-095 Site & QC Aviation Gas Free Engineering Certification M-Current CBPPMO-P3-096 Site & QC “Safe for Flight” Certification M-Current CBPPMO-P3-098 Sit e& QC Mission Support Survival Equipment Training

Certification M-Current CBPPMO-P3-106 Site & QC Training Certification Form M-Current CBPPMO-P3-107 Site & QC Training Suspense Codes L-Current CBPPMO-P3-108 w/Part Unserviceable Parts Tag/Repairable L-Current CBPPMO-P3-109 w/Part Unserviceable Parts Tag/Condemned L-Current TBD Site-ICP Inventory Control Procedures for

Intensive Assets Management The following forms may be ordered from General Services Administration

(http://www.gsa.gov/portal)

OF-346 (11-85) U.S. Gov’t Motor Vehicles Operators Identification Card

7540-00-634-3999 GSA

SF 44 (10-83) Purchase Order/Invoice/Voucher

7540-01-152-8068 GSA

SF 94 (2-83) Statement of Witness 7540-00-634-4045 GSA SF 95 (7-85) Claim of Damage or Injury 7540-00-634-4046 GSA SF 135 (7-85) Records Transmittal and

Receipt

7540-00-634-4093 GSA

SF 135-A (7-85) Records Transmittal and Receipt (Continuation)

7540-00-823-7952 GSA

SF 361 (3-84) Transportation Discrepancy Report

7540-00-965-2403 GSA

SF 364 (2-80) Report of Discrepancy (ROD) 7540-00-159-4442 GSA

SF 368 (10-85) Product Quality Deficiency Report

7540-00-133-5541 GSA

OTHER REFERENCES

1. Directive 51715-006 (Directives & Handbooks, US

CBP)

Contractor Employee Separation Clearance Form

2. DoD Instruction 5220.22 (NISPOM) Classified Equipment Discovered

3. AS9100D Quality Management Systems – Requirements for

Aviation, Aerospace and Defense

4. AS9110C Quality Management Systems

APPENDIX 1.7.5 CONTRACT DATA REQUIREMENTS LIST (CDRLs)

CDRL TITLE PWS

A001 Program Management Plan C.1.2.1 A002 Communications Management Plan C.1.2.3 A003 Quality Control Plan C.1.2.7 A004 Integrated Logistics Support Plan C.1.4.1 A005 Aircraft Configuration Audit Report C.1.2.15 A006 Program Management Report C1.2.5 A007 Contract Funding Status Report (CFSR) C.1.2.4 A008 Integrated Logistic Support Financial Summary C.1.2.4 A009 Travel Report C.1.2.23 A010 Program Management Review C.1.2.20 A011 DRF Report C.1.2.13 A012 Technical Direction Letter Report C.1.2.14 A013 Aircraft Consumption Report C.1.2.17 A014 Aircraft Utilization Report C.1.2.17 A015 Safety Management System Plan C.1.2.26 A016 Configuration Management Plan C.1.2.15 A017 Aircraft Engines and Propellers C.1.3.7

A018 WBS C.1.2.2

A019 Personnel Report C.1.2.2 A020 Overtime Report C.1.2.2 A021 Initial Inventory Audit/Start of Contract C.1.2.30 A022 Obsolescence Plan C.1.4.6 A023 Inventory Analysis Report C.1.4.5 A024 Hazardous Waste Management and Disposal Plan C.1.2.26 A025 Special Inventory Summary Report C.1.4.11 A026 Degrader Report C.1.4.5 A027 Non-Propulsion Major Components Report N/A A028 Aircraft Configuration Management Report C.1.2.15 A029 Obsolescence Report C.1.4.6 A030 Detachment Site Pack up Inventory Report C.1.4.10 A031 Technical Report N/A A032 GFP List Report C.1.4.9

A033 Test and Support Equipment Report C.1.4.7 A034 GFP Annual Inventory Report C.1.4.9 A035 Excess Inventory Report C.1.4.12 A036 Engineering Report C.1.2.12 A037 Deferred Maintenance Report C.1.3.2 A038 Transition Plan C.1.2.29 A039 In House Repairs Report C.1.4.14 A040 Component Repair Report C.1.4.1 A041 Daily Aircraft Status Report C.1.3.1 A042 AS9100/AS9110 Certification Plan/Audit Results C.1.2.7 A043 AS9100/AS9110 Audit Results C.1.2.7

The following tables cover the CDRLs in detail.

Period of Performance (PoP) Start means the first day of the Transition Period.

Full Contract Performance (FCP) Start means the first day of the base year PoP.

CDRL# TITLE FREQUENCY SUBMISSION

A001 Program Management Plan Initial + Annual

Updates

PoP Start + 90 days

Description: The Contractor shall develop and submit a Program Management Plan (PMP) identifying the organization and procedures used to fulfill the requirements of this PWS. The Contractor’s PMP shall depict the organizational structure, the assignment of functions, duties, responsibilities, the procedures and policies, and the reporting requirements that are established for completing the activities assigned under this PWS. The PMP will be reviewed and approved by the COR. Contractor format.

A002 Communications Management Plan Initial + Annual

Updates + As required

PoP Start + 90 days

Description: The CMP shall define what information should be communicated, who should receive that information and when that information should be delivered, where (e.g., email, voice, in-person) communication will be shared and how those communications will be tracked and analyzed. Includes:

(a) The Contractor/Client stakeholders and communications flow chart.

(b) A contact list for all key personnel positions fulfilling this contract including personnel by name, job title, job description, job code, business location/address, email address, and work phone numbers.

This information will be reported on-going and reported in change amendments as required.

(c) Escalation procedures for communications and issue resolutions.

Contractor format.

A003 Quality Control Plan Initial + Annual

Draft with Proposal.

Final PoP Start + 90 days

Description: The QCP shall reflect the Contractor’s overall approach, internal controls, and establishment of procedures for evaluating each of the major service areas (who, method, how often), for reporting to the Government, for resolving deficiencies, for identifying potential improvements, and for maintaining and making available to the Government, documentation reflecting quality control inspections and any corrective actions taken.

The QCP shall incorporate the seven core Quality Management Systems principles: 1) Customer Focus

2) Leadership 3) Engagement of People 4) Process Approach 5) Improvement 6) Evidence-Based Decision Making 7) Relationship Management.

The QCP shall outline processes and activities that will be implemented and include a schedule that covers initial development through to reporting requirements. The Contractor’s QCP shall cover all sub-contractors and any initial work agreements within its company.

The contractor shall incorporate Safety Management System (SMS) into their QCP.

The QCP shall be auditable.

Contractor format approved by the COR.

A004 Integrated Logistics Support Plan Initial + Annual

PoP Start + 90 days

Description: The Contractor shall develop an ILSP composed of all support considerations necessary to ensure effective and economical support for the life cycle of the MPA. The fundamental objective of ILS is to provide life cycle support. The ILSP shall define the support requirements, support strategy and plan to ensure product available and reduce cost. The ILSP shall seek readiness and life-cycle cost improvements in the material and support during the PWS life cycle. The ILSP shall identify the requirements to successfully execute product support, to include but not limited to, design interface, sustaining engineering, maintenance planning and management, manpower and personnel, supply support, support equipment, technical data, training and training support, Information Technology, facilities and infrastructure, packaging, handling, storage, and transportation.

A005 Aircraft Configuration Audit Report Initial + Annual PoP Start + 90 days

Description:

The contractor shall complete an initial aircraft configuration audit of the aircraft and of its subsystems.

The required audit level is to the serialized component level.

The report shall be used as the contractor baseline for configuration management to include hardware and software, and drawings.

Audit findings and Government approved Configuration Items inform the development of Aircraft Configuration Report (A016)

A006 Program Management Report Monthly (End of Month)

PoP Start (EOM) +15 Days

Description: The Contractor shall provide a report that addresses the Contractor’s monthly activities related to achievements, work completed, projected work efforts, problems encountered, and corrective action(s) taken or contemplated to resolve problems, and initiatives to improve aircraft readiness, aircraft condition, and cost control. Report shall include the following:

1. Work and deliverable(s) completed during reporting period

2. Status of ongoing activities including percentage of completion

3. Planned travel during the following reporting period

4. Problems or issues projected or identified

5. Alternative and/or recommended solution for identified or projected problems or issues

6. Known or projected resources and schedule impacts

7. Results of the weekly issue and risk reviews

8. Monthly OPM and SRT metrics

9. DRFs that accrued during the reporting period

10. Key personnel absences of two weeks or greater Contractor's format.

A007 Contract Funding Status Report Monthly (End of

PoP Start (EOM) +15 Days

Description: The CFSR is designed to supply funding data about the program to CBP. It provides actual and forecasting data on contract funds requirements by CLIN; develops funds requirements and budget estimates in support of the program; determines funds in excess of contract needs and availability and is used to track monthly obligations, comments, and expenditures.

The CFSR shall be in MS Excel format with underlying formulas intact.

1. A cover page is required with Contractor’s name and address.

2. Each option year shall have a separate tab within the spreadsheet The report shall have the following as a header on each tab:

Report Date Current Report Date (timeframe in which the data is being report) Contract Number

3. Each option year shall have an Invoice tracker tab that coincides will the option year It shall be broken out by CLIN. It shall identify the invoice number, and amount approved for payment, invoice date, and description. It shall be presented cumulatively, by CLIN with a remaining fund total.

The report shall include the following data elements:

The Contractor shall report by CLIN (and major sub-elements).

A. Initial Contract Price: Enter the dollar amounts for the initial negotiated contract target price and contract ceiling price when appropriate.

B. Adjusted Contract Price: Enter the dollar amounts for the adjusted contract target price (initial negotiated contract plus supplemental agreements) and adjusted contract ceiling price or estimated ceiling price where appropriate.

C. Funding Authorized To Date: Enter dollar amounts of contract funding authorized under the contract from the beginning of the fiscal year(s) through the report date.

D. Open Commitments. Enter the contractor's estimate of the funds requirements for performing required work (e.g., additional agreements or changes) for which firm contract prices have not yet been agreed to in writing by the parties to the contract.

E. Open Obligations. Purchase Orders, bills received not yet paid for, enter the estimated price for the authorized work on which contractual agreement has been reached, including profit/fee, incentive and cost sharing associated with projected over/underruns.

F. Accrued Expenditures. Actuals to date (billed)

G. Accrued Expenditures Plus Open Commitments Total: For contract work authorized, the cumulative accrued expenditures incurred through the end of the reporting period, and the open commitments on the "as of" date of the report.

H. Subtotal. Enter the total estimated price for all work authorized on the contract (D plus E plus F)

I. Forecast/Estimate to complete (ETC) -Enter an estimate of funds requirements, including the estimated amount for fee or profit, for anticipated work to be performed. This shall be presented as a percentage and numerically.

J. Total Requirements/ Estimate at Completion (EAC). Enter an estimate of total funds requirements for contract work authorized and forecast. This shall be presented as a percentage and numerically.

K. Net Funds. Enter an estimate of net funds (excesses/shortfall).

The CFSR shall present its data graphical showing cost compared to performance:

Cost Variance (CV) – the difference between Adjusted Contract Price and Accrued Expenditures.

Variance at Completion (VAC) - the difference between Funding Authorized and Total Requirements/Estimate at Completion.

Cost Performance Index (CPI) – Dividing the Open Commitments (Budgeted Cost for Work Performed) by the Accrued Expenditures (Actual Cost of Work Performed).

Explanations of Terms.

Open Commitments. For this report, a commitment represents the estimated obligation of the contractor (excluding accrued expenditures) to vendors or subcontractors (based on the assumption that the contract will continue to completion).

Accrued Expenditures. For this report, include recorded or incurred costs as defined within the Allowable Cost, Fee and Payments Clause (FAR 52.216-7) for cost type contracts or the Progress

Payments Clause (FAR 52.232- 16) for fixed price type contracts, plus the estimated fee or profit earned. Such costs include:

Actual payments for services or items purchased directly for the contract.

Costs incurred, but not necessarily paid, direct labor, direct travel, direct other in-house costs and allocated indirect costs.

Progress payments made to subcontractors.

Pension costs provided they are paid at least quarterly.

Termination Costs. Although this is prepared on the basis that the contract will continue to completion, it is necessary to report estimated termination cost by government fiscal year and generally by more frequent intervals on incrementally funded contracts. The frequency will be dependent on the funding need dates (i.e., quarterly) and should be compatible with the contract funding clauses, Limitation of Funds clause (cost type contracts). Termination costs include such items as loss of useful life of special tooling, special machinery and equipment; rental cost of unexpired leases; and settlement expenses. The definition of termination costs is included in FAR 31.205-42.

The contractor shall provide monthly analysis at the CLIN (cost plus CLINs only) and contract level of cost variance from expected monthly expenditures.

Presentation of this analysis shall consist of both a graphical and narrative format.

Graphical presentation of analysis shall include, in a graphical format, current and historical monthly, and best fit trend projected to the end of the current period of performance. This measure should be trend towards 100% of bid target price. The analysis shall be presented as a time series data table and chart (with best fit trend lines) presenting measures above, and analysis narrative.

The narrative presentation shall accompany the graphical presentation and provide commentary on trend analysis to include trend direction and slope, date to meet threshold or objective, comparison of trend to performance goals, factors affecting past, current and future performance, risks, and corrective action, if required.

A008 ILS Financial Summary Monthly (End of

FCP Start (EOM) +15 Days

Description: This Summary shall be in MS Excel format based on data obtained from the Government-provided Maintenance Management System. The report is a comparison to CDRL A007 for reconciliation of Integrated Logistics Support (ILS) data between the contractor and Government financial systems.

The spreadsheet focuses on section C.1.4 Material Management/Inventory Control Management Subsection C.1.4.3 and C.1.4.4.

The report shall include the following data elements and data displayed side by side between the contractors and the government systems by object class code and if applicable by project code:

A. Funding Authorized To Date B. Open Commitments to include an exposure rate C. Open Obligations D. Forecast/Estimate to Complete (ETC) E. Total Requirements (EAC)

The contractor shall present the following data graphically showing cost compared to performance for each CLIN and for the contract as a whole:

Cost Variance (CV) – the difference between Adjusted Contract Price and Accrued Expenditures.

Variance at Completion (VAC) - the difference between Funding Authorized and Total Requirements/Estimate at Completion.

Cost Performance Index (CPI) – Dividing the Open Commitments (Budgeted Cost for Work Performed) by the Accrued Expenditures (Actual Cost of Work Performed).

A009 Travel Report Monthly (End of

PoP Start (EOM) +15 Days

Description: A spreadsheet reporting all travel for the month with columns identifying Program section (Program Management, Site, ICP, Engineering), Detachment or Non-Detachment, Purpose, Name or Number of Personnel, Dates, Location, Days, etc. Format to be agreed between CBP and Contractor.

A010 Program Management Review Quarterly (Minutes & Action Items by PMR End + 15 days)

PoP Start + 90 days

Description: The Contractor shall conduct a quarterly Program Management Review (PMR) that addresses the Contractor’s quarterly activities related to achievements, quarterly OPM and SRT metrics, work completed, projected work efforts, problems encountered, and corrective action(s) taken or contemplated to resolve problems, and initiatives to improve aircraft readiness, aircraft condition, safety, and cost control. The Contractor shall prepare presentation materials to support the PMR and shall provide copies of presentation materials and meeting minutes. Contractor's format is acceptable.

• Agenda due 10 business days prior

• Electronic Copies of presentation due 5 business days prior

A011 DRF Report Quarterly (End of Quarter)

FCP Start (EOQ) + 15

A012 TDL Report Quarterly (End of

FCP Start (EOQ) + 15 days

Description: The contractor shall record, track TDLs and associated contract modifications reporting the continuous history in this quarterly CDRL. The TDL report content should include: TDL serial #, Date, CLIN, SLIN, and Cost and the contract mod that it was incorporated with. Contractor format.

A013 Aircraft Consumption Report Monthly (End of the

FCP Start (EOM) +15 Days

Description: The Contractor shall generate the required report through the CBP Aircraft Maintenance System. The Contractor shall convert the report into MS Excel Format.

A014 Aircraft Utilization Report Monthly (End of the

FCP Start (EOM) +15 Days

Description: The Contractor shall generate the required report through the CBP Aircraft Maintenance Management System with the following discreet data elements by aircraft tail number, aircraft type, aircraft subtype, and aircraft location: (A) Full Mission Capable (FMC) hours, (B) FMC rate, (C) Partially Mission Capable (PMC) hours, (D) PMC rate, Not Mission Capable (NMC) hours, (E) NMC rate, (F) NMC Supply (NMC-S) hours, (G) NMC-S rate, (H) NMC-Scheduled Maintenance (NMC-MS) hours, (I) NMC- MS rate, (J) NMC-Unscheduled Maintenance (NMC-MU) hours, (K) NMC-MU rate. The Contractor shall convert the report into MS Excel Format.

The contractor shall provide monthly analysis of aircraft FMC, PMC, and NMC rates by aircraft type, subtype, and location.

Presentation of this analysis shall consist of both a graphical and narrative format.

Graphical presentation of analysis shall include, in a graphical format, current and historical monthly, and best fit trend projected 12 months into the future. The analysis shall be presented as a time series data table and chart (with best fit trend lines) presenting measures above, and analysis narrative.

The narrative presentation shall accompany the graphical presentation and provide commentary on trend analysis to include trend direction and slope, date to meet threshold or objective, comparison

Description: The Contractor shall deliver a quarterly report with the continuous DRF history generated from the DRF Tracking Tool. CBP and the Contractor will define the content and format.

Potential report elements are: DRF#, date, contract year, quarter, subject description, originator, site affected, type - critical, major, minor, open or closed.

The contractor shall update the report monthly, with any prior completion of task, resolutions etc. as a resulted of the DRF.

of trend to performance goals, factors affecting past, current and future performance, risks, and corrective action, if required.

A015 Safety Management System Plan Initial + Annual

PoP Start + 90 days

Description: Develop and deliver a Safety Management System Plan that addresses the following elements:

Coordination of emergency response planning - Ensure there is a clear definition of the transition from normal operations to emergency operations that is defined in the Contractor’s safety policy.

System analysis and hazard identification -…