State of California – The Resources Agency

DEPARTMENT OF PARKS AND

RECREATION

PROJECT MANUAL

CONTRACT DOCUMENTS

C25802377

STATEWIDE PROGRAM SUPPORT CENTER

December 2025

Auxiliary HVAC Control System Upgrade

Revised 11/18/2025

Casey Wear Cross-Out

Table of Contents Page #

Cover ………………………………………………………………………………...…………….……... 1 Table of Contents ……………………………………………………..………………………………. 2

I. INVITATION FOR BIDS & INSTRUCTIONS TO BIDDERS ………………………………….….. 4

Public Works Notice to Contractors ……………………………………………………………...… Public Works Instructions to Bidders, Section 00100 (DPR 482A) …………………….……...…… 10

II. SMALL BUSINESS AND DVBE PREFERENCES AND INCENTIVES ……………………

(These programs are not required for this contract, but the preference and incentives still apply.)

Small Business Notice (5% Preference) (DPR 478PW) ……………………………………..….….. 14 DVBE Notice & Checklist (DPR 479IW) ……………………………………………………….….…… 16

III. PROJECT MANUAL, SCOPE, PLANS, AND SPECIFICATIONS ……………………....…..… 21

Exhibit A, Attachment I – Detailed Scope of Work……………………………………………....…… 22 Exhibit D, Attachment I – Plans …………………………………………………………………..…… 25 Exhibit D, Attachment II – Section 00700 General Conditions ……………………………….……. 26 Exhibit D, Attachment III – Specifications …………………………………………………………..… 40

Section 000804 – Disposal of Refuse ………………………………………………………...…… 40 Section 012600 – Contract Modification Procedures ………………………………………...…... 41 Section 012900 – Payment Procedure ………………………………………………………..…… 44 Section 013300 – Submittal Procedures ……………………………………………………...…… 47 Section 014200 – References ………………………………………………………………….…... 55 Section 017700 – Closeout Procedures ………………………………………………….…...…… 67 Section 231000 – HVAC Control Systems ……………………………………………….…...…… 73

IV. BIDDER’S CHECKLIST - SUBMITTAL DOCUMENTS …………………………………………. 76

(The pages in this section are required to be submitted with your bid unless otherwise stated on the Bid) Document Checklist.)

Bid Document Checklist Exhibit B, Attachment 1 – Public Works Bid Forms (DPR 482B) Bidder Declaration (GSPD-05-105) Disabled Veteran Business Enterprise Declaration (DGS PD 843) Commercially Useful Function (DPR 87) Non-Collusion Affidavit (DPR 837) Bidder’s Bond, (DPR 495) California Public Contract Code Section 10162 Questionnaire (DPR20) Darfur Contracting Act Certification (DPR 74) Fair Chance Employment Act (DPR 282PW) California Civil Rights Law Certification (DGS OL 04) Contractor Certification Clauses (CCC-04/2017) Artificial Intelligence (AI) Disclosure Form (DPR 97B) Payee Data Record and Supplement (STD 204 and STD 205)

Additional Bid Submission Documents

a. California Secretary of State Business Standing for your firm and any subcontractor on the California Secretary of State Business Search https://bizfileonline.sos.ca.gov.

b. Small Business/Micro Business/Disabled Veteran Business Enterprise/Non-Profit

Veteran Service Agency/Non-Profit Recognition Certification for your firm and any subcontractors on Cal eProcure Find Certified Firms https://caleprocure.ca.gov/pages/index.aspx.

c. Copy of valid Contractor’s license and printout https://www.cslb.ca.gov

d. Copy of Department of Industrial Relations (DIR) Registration https://www.dir.ca.gov

V. SAMPLE AGREEMENT ………………………………………………………………………...… 100

State’s Standard Agreement (STD 213) Exhibit A, Scope of Work (DPR 603PW) Exhibit A Attachment I – Detailed Scope of work (included in Section III, see above) Exhibit B, Budget Detail and Payment provisions (DPR 604PW) Exhibit B Attachment I – Public Works Bid Forms (included in section IV, see above) Exhibit C, General Terms and Conditions (incorporated by reference, view/download via Table of Contents (Continued) https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-Services-Resources-List- Folder/Standard-Contract-Language) Exhibit D – Special Terms and Conditions (DPR 605PW) Exhibit A, Attachment I – Detailed Scope of Work (included in section III, see above) Exhibit D, Attachment I – Plans (included in section III, see above) Exhibit D, Attachment II – Section 00700 General Conditions (included in section III, see above) Exhibit D, Attachment III – Specifications (included in section III, see above)

THIS SECTION WAS INTENTIALLY LEFT BANK

I.

INVITATION FOR BIDS & INSTRUCTIONS TO BIDDERS

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

PUBLIC WORKS

NOTICE TO CONTRACTORS

STATEWIDE PROGRAM SUPORT CENTER

Auxiliary HVAC Control System Upgrade

Sacramento County, California Bid Number: C25802377

Bids must be submitted electronically with all necessary fully executed bid submission documents as an attachment in Portable Document Format (PDF) to MTC@parks.ca.gov no later than 2:00:00 PM, Tuesday, December 9, 2025.

Bid submission time will be as of the electronic time stamp associated with when the electronic email submission was received. Submissions with attached PDF documents in excess of 10 Megabytes in size risk being rejected and can be deemed unresponsive.

DPR will provide an individual electronic email response confirming receipt of each submission received. If a confirmation receipt is not received within 30-minutes of submission, please contract Casey Wear-Moline at MTC@parks.ca.gov to confirm your bid was received. Confirmation receipt is not a representation by DPR that the submitted bid is responsive and complete. Bidders shall ensure that the electronic submission contains the attachments, the documents are fully responsive and lack any deficiency and is directed to the appropriate email address (MTC@parks.ca.gov) without error. Failure to do so risks the bid being deemed unresponsive.

It is recommended that Bidders submit bids at least 1-hour in advance of the bid submission deadline to allow for confirmation of bid submission. Bid will be opened publicly over TEAMs at 2:30PM. To participate in the public bid opening please request for a TEAMs meeting request 24-hours in advance to MTC@parks.ca.gov and allow DPR adequate time to accommodate all Bidders. Neither confirmation receipt nor announcement of bid implicates responsiveness of Any bid. DPR will determine responsiveness of all bids after completion of bid reviews.

Please contact Casey Wear-Moline immediately if you are unable to get in the public bid opening at: MTC@parks.ca.gov immediately.

Bids will be submitted to perform the work as follows:

Contractor shall provide to the Department of Parks and Recreation (DPR) Statewide Program Support Center (SPSC) the HVAC needs described herein: shall furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to upgrade the Heating, Ventilation, and Air Conditioning (HVAC) control systems with Carrier i-Vu technology or equivalent product with project manager’s approval. The project includes the installation and integration of new digital controllers across rooftop units, a dehumidification unit, and exhaust fans, as well as the setup of network infrastructure and a centralized operator interface. All work will be performed in accordance with industry standards, applicable codes, and manufacturer specifications to ensure a fully functional, efficient, and maintainable control system.

License required: C-20 mailto:MTC@parks.ca.gov mailto:MTC@parks.ca.gov mailto:MTC@parks.ca.gov mailto:MTC@parks.ca.gov

Notice to Contractors

Engineer's Estimate: $80,000.

Contract Term: 730 Calendar Days from Notice to Proceed Work Performance Period: 365 Calendar Days from Formal Start Work Date

NOTE: A job showing will be held at 9:00 A.M., Thursday, November 13, 2025, at Main Lobby, Bay J, 4940 Lang Avenue, McClellan, CA 95652, Sacramento County, California. Attendance at the job showing is MANDATORY and will be the only opportunity made available for prospective bidders to view the site with park personnel. No Bid will be considered from a Prime Contractor that did not attend the mandatory job showing.

The bidder agrees to complete all work within Three Hundred Sixty-Five Days (365) calendar days from the date of written notice to commence work. This time includes ten

(10) calendar days allowed for the contractor to begin work.

Instructions to Download Bid Package: Prospective bidders may examine and obtain the bid forms, specifications, plans and addenda (if any) by downloading this bid package from the Department of General Services’ (DGS) website at:

https://caleprocure.ca.gov/pages/Events-BS3/event-search.aspx At the website go to Quicklinks, Find Bid Opportunities, and enter Bid Number “C25802377” in the “Event Name” field. Click on the “Search” button to view the full advertisement and bid documents.

Questions and Answers: Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the State's attention by including your comments directly to MTC@Parks.ca.gov NO LATER THAN 2 p.m., Friday November 21, 2025. Answers will be provided by Addendum which will be posted within the Bid Solicitation by Monday-11/24/2025, located on the Cal eProcure website listed above. It is the responsibility of the bidders to download any addenda as needed.

No bid will be considered unless it is made on a standard bid form furnished by the Department of Parks and Recreation and is made in accordance with the "Instructions to Bidders".

Bids must be submitted for the entire work as described herein. The Department of Parks and Recreation reserve the right to waive any irregularity in a bid or to reject any or all bids.

The apparent low bidder will be required to execute a contractual agreement in the form of a "Standard Agreement - Form 213" which shall be binding upon the State of California only upon approval by the State.

Bond requirements for contracts exceeding $5,000 are stated in the General Conditions, DPR 483, Section 000700.

mailto:Casey.Wear@parks.ca.gov

Bids Exceeding $250,000 shall have enclosed cash, cashier's check, certified check, or a bidder's bond, executed as surety by a corporation authorized to issue surety bonds in the State of California in an amount equal to at least 10% of amount of bid.

In accordance with the provisions of Section 1770, 1773 and 1773.1 of the Labor Code, the Department has ascertained that the general prevailing rate of wages in the county in which the work to be done is listed by the Department of Industrial Relations (415) 703-4780. A copy of this listing is on file at the address listed above or at www.dir.ca.gov.

Participation in Small Business Preference Program: Preference will be granted to bidder properly approved as "Small Business" in accordance with Section 1896, et seq., Title 2, California Code of Regulations. A small business firm must have an approved certification form (STD. 812) on file at the Department of General Services, Office of Small Business and DVBE Services, 707 Third Street, First Floor – Room 400, West Sacramento, California 95605, by 5:00 p.m. of bid opening date (website address:

http://www.pd.dgs.ca.gov/smbus). If bidder requests “Small Business” preference on this project, bidder must sign STD. 811 form (Small Business Preference and Certification Request) and submit with bid. A printout from the eProcurement website www.caleprocure.ca.gov showing Small Business Certification and expiration date must be submitted with bid.

Non-Small Business Preference – refer to “Bidder Declaration,” GSPD 05-105 form:

A five percent (5%) bid preference is available to a non-small business proposing firms claiming twenty-five percent (25%) California certified small business subcontractor participation. If claiming the non-small business subcontractor preference, follow the directions and fill out the “Bidder Declaration” (GSPD 05-105) which is included in the Bid Forms. Proposers claiming the five percent (5%) preference must commit to subcontract at least twenty-five percent (25%) of the net bid price with one or more California certified small businesses. Completed certification applications and required support documents must be submitted to the office of Small Business and DVBE Services (OSDS) no later than 5:00 p.m. on the bid due date, and the OSDS must be able to approve the application as submitted. Questions regarding certification should be directed to the OSDS at (916) 375-4940.

Participation in Disabled Veteran Business Enterprise Program (DVBE): The DVBE Participation Requirement for this solicitation has been waived however the DVBE Incentive still applies. There is no minimum DVBE participation requirement for this solicitation. Please see insert DPR 479IW about the Incentive Program.

A Low Bidder claiming the SB Preference can only be displaced by another bidder claiming the SB Preference, if the adjusted bid price with SB Preference and DVBE Incentive is lower. The DVBE program incentives are applied second for bidders attaining more than the required amount of DVBE participation per the solicitation instructions. More information regarding the incentive program(s) and how bids are evaluated is available on the State Administrative Manual Management Memo Number MM08-03 (Management Memo) at eProcure.ca.gov/osp/sam/mmemos/MM08_03.pdf.

http://www.dir.ca.gov/ http://www.pd.dgs.ca.gov/smbus http://www.caleprocure.ca.gov/

Notice of Requirement for Nondiscrimination Program: Your attention is called to the "Nondiscrimination Clause" set forth or referred to herein, which is applicable to all nonexempt State construction contracts, and subcontracts, and to the "Standard California Nondiscrimination Construction Contract Specifications" set forth herein.

(Refer to General Terms and Conditions (GTC 04/2017) at http://www.Cal eProcure.ca.gov/ols/Resources/StandardContractLanguage.aspx).

Withdrawal of Bid: As stated in the Instructions to Bidders, any requests to withdraw a bid must be submitted in writing. Submit via fax to 916-445-9027 or via email to PlansCounter@parks.ca.gov. See Instructions to Bidders, section 1.03M for details.

Public Works Contractor Registration Program – SB 854: 1) No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5 [with limited exceptions from this requirement for bid purposes only under Labor Code section 1771.1(a)]. 2) No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. 3) This project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.

Refer to http://www.dir.ca.gov/Public-Works/SB854.html for more information.

Executive Order N-6-22 – Russia Sanctions On March 4, 2022, Governor Gavin Newsom issued Executive Order N-6-22 (the EO) regarding Economic Sanctions against Russia and Russian entities and individuals.

“Economic Sanctions” refers to sanctions imposed by the U.S. government in response to Russia’s actions in Ukraine, as well as any sanctions imposed under state law. By submitting a bid or proposal, Contractor represents that it is not a target of Economic Sanctions. Should the State determine Contractor is a target of Economic Sanctions or is conducting prohibited transactions with sanctioned individuals or entities, that shall be grounds for rejection of the Contractor’s bid/proposal any time prior to contract execution, or, if determined after contract execution, shall be grounds for termination by the State.

Gen AI solicitation language The State of California seeks to realize the potential benefits of GenAI, through the development and deployment of GenAI, while balancing the risks of these technologies.

Bidder/Offeror must notify the State in writing if it: (1) intends to provide GenAI as a deliverable to the State; or (2), intends to utilize GenAI, including GenAI from third parties, to complete all or a portion of any deliverable that materially impacts: (i) functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx http://www.dgs.ca.gov/ols/Resources/StandardContractLanguage.aspx mailto:PlansCounter@parks.ca.gov http://www.dir.ca.gov/Public-Works/SB854.html functionality of a State system, (ii) risk to the State, or (iii) Contract performance. For avoidance of doubt, the term "materially impacts" shall have the meaning set forth in State Administrative Manual (SAM) 4986.2.

Failure to report GenAI to the State may result in disqualification. The State reserves its right to seek any and all relief it may be entitled to as a result of such non-disclosure.

Upon notification by a Bidder/Offeror of GenAI as required, the state reserves the right to incorporate GenAI Special Provisions into the final contract or reject bids/offers that present an unacceptable level of risk to the state.

Government Code 11549.64 defines “Generative Artificial Intelligence (GenAI)” as an artificial intelligence system that can generate derived synthetic content, including text, images, video, and audio that emulates the structure and characteristics of the system’s training data.

DEPARTMENT OF PARKS AND RECREATION

Armando Quintero, Director https://www.dgs.ca.gov/Resources/SAM/TOC/4900/4986-2 https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?lawCode=GOV&sectionNum=11549.64.&highlight=true&keyword=Generative%20Artificial%20Intelligence

DPR 482A (Rev. 11/2014)(Excel 11/25/2014)(Page 1 of 3)

DEPARTMENT OF PARKS AND RECREATION

PART 1. GENERAL

Bidder shall carefully examine and thoroughly acquaint himself/herself with the conditions at the site of the work, the plans, the specifications and the provisions contained in the project manual. He/she shall investigate conditions character, quality and quantity of surface, and sub-surface materials of obstacles to be encountered.

Failure by the bidder to acquaint himself/herself with site conditions and available information will not relieve him/her from the responsibility for estimating properly the difficulty or cost of successfully performing the work.

The submission of a bid will be considered as conclusive evidence that the bidder has made such examination.

A.

Questions pertaining to the Plans and Specifications which may arise during the bidding period shall be directed to the Question and Answer section of the solicitation posted within the advertisement.

B.

Any discrepancies, omissions, ambiguities, or conflicts in or among the contract documents or doubts as to meaning shall be brought to the state’s attention not later than seven days prior to bid opening date.

A.

All interpretations and clarifications will be in the form of written addenda. All bidders are responsible to inquire as to addenda issued. All addenda become part of the contract documents. Any oral representations issued shall be of no force or effect.

B.

Before submitting bids, all bidders must be licensed in the appropriate classification in accordance with provisions in Chapter 9, Division 3, of the “California Business and Professions Code” as amended.

A.

No bidder may bid on work of a kind for which he/she is not properly licensed by the Contractors State License Board, and any such bid received will be rejected. Joint venture bidders must possess a joint venture license.

State shall not award a contract to a bidder, nor shall a bidder be eligible to bid for or receive a contract, who has, in the preceding five years, been convicted of violating a state or federal law respecting the employment of undocumented aliens.

B.

Bids shall be signed and submitted on the Bid Form provided and shall be filled out in the same name style, manner and license number as bidder is licensed with the Contractors State License Board.

C.

Bids exceeding $250,000 shall have enclosed cash, a cashier’s check, certified check, or a bidder’s bond, executed as surety by a corporation authorized to issue surety bonds in the State of California, made payable to “Director of Parks and Recreation,” in an amount equal to at least 10 percent of amount of bid. No such bid shall be considered unless one of the forms of bidder’s security is enclosed therewith. If bidder’s security is a bidder’s bond, it must be executed on a form approved by the state. Personal checks are not acceptable.

E.

EXAMINATION OF BID DOCUMENTS AND SITE1.01

DISCREPANCIES1.02

BIDS AND BIDDERS1.03

Each bid shall have listed therein the name, address, license number and portion of the work of each subcontractor to whom the bidder proposes to subcontract portions of the work in an amount in excess of 1/2 of 1 percent of the total bid in accordance with the “Subletting and Subcontracting Fair Practices Act,” commencing with Section 4100 of the Public Contract Code. The contractor agrees that he/she is fully qualified to perform that portion of the work, and that he/she shall perform that portion of the work for which a subcontractor has not been listed.

D.

SECTION 00100

PUBLIC WORKS

INSTRUCTIONS TO BIDDERS

DPR 482A (Page 2 of 3)

Within 10 days after the contract award the Department of Parks and Recreation will return all bidder’s security, other than bidder’s bonds, accompanying proposals that are not to be further considered in making the award.

Retained bidder’s security will be held until the contract has been fully executed, after which all bidder’s security, except bidder’s bonds, will be returned.

Bids shall not be qualified. Any proposal modifying the conditions of the bid will be disregarded, or will be cause for rejection of the bid. Deviations from the Plans and Specifications shall not be considered and shall be cause for rejection of the bid.

F.

Bids shall include the cost of all items shown on the Plans, mentioned in the Specifications, or reasonably inferred therefrom as necessary to complete the work within the intent of the contract documents.

G.

Bid shall include all applicable federal, state and other taxes, together with the cost of all permits, licenses and the like, which may be required under various laws and regulations.

H.

No bids exceeding $1,000.00 shall be considered unless a sworn statement is executed by the bidder on the form provided by the state titled “NONCOLLUSION AFFIDAVIT TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID FOR PUBLIC WORKS,” DPR 837, and submitted with the bid. BIDDER’S

SIGNATURE ON THE FORM MUST BE NOTARIZED.

O.

If the contract is awarded, it will be awarded to lowest responsible bidder whose bid complies with all prescribed requirements, which may include a “Small Business Vendor” in accordance with California Code of Regulations, Title 2, Section 1896 et seq.

B.

All bids shall remain valid for 30 calendar days after the bid opening date.

Amounts shall be written in figures.I.

Bids shall be submitted to MTC@Parks.ca.gov. This electronic bid submittal shall be delivered to the email shown prior to the time and date for the bid opening. This bid submittal must have the name of the company, email, and address and phone number of representative of the company bidding. It is the responsibility of the bidder to see that his/her bid is received in proper time. Facsimile (FAX) responses will not be considered.

J.

No bids will be accepted after the time set for the bid opening.K.

Bids will be opened and read publicly at the time set for the bid opening, or as soon as practicable thereafter.L.

Any bid may be withdrawn prior to the time fixed in the Notice to Contractors for submitting bids, provided a request for withdrawal is submitted in writing, signed by the bidder or his duly authorized representative and filed at, or e-mailed to or faxed to the place shown on the Notice to Contractors. An oral, telegraphic, or telephonic request to withdraw or alter a bid proposal is not acceptable.

M.

No bid may be withdrawn after the time fixed in the Notice to Contractors for submitting bids.N.

In the case of a tie bid, the determination of a successful bidder will be made by a coin toss in the presence of all interested bidders, at a time and date set by the state.

P.

1.04 CONTRACT

A.

DPR 482A (Page 3 of 3)

Failure to provide the required executed contract documents within the ten (10) working days, not including Saturdays, Sundays and Legal Holidays may be deemed refusal of an award which may be cause for forfeiture of bidder’s security.

The state may award to the next lowest responsible bidder and avail itself of all legal remedies provided by

The contract shall be binding upon the state only after approval by the state. Should work begin in advance of receiving notice that the Contract is approved, that work shall be considered as having been done by a volunteer and Contractor shall go unpaid.

D.

CERTIFICATE OF INSURANCE1.05

The contractor shall furnish a Certificate of Insurance to the state as described in General Conditions, DPR 483, Section 00700.

The apparent low bidder shall execute the required number of copies of the contract documents and return them within ten (10) days, not including Saturdays, Sundays and Legal Holidays, after he/she has received notice that he/she is the apparent low bidder. Signature of the apparent low bidder on the contract documents will complete identification of these documents.

C.

CALIFORNIA PUBLIC CONTRACT CODE SECTION 10162 QUESTIONNAIRE 1.06

Bidder shall be required to submit a DPR 20 (California Public Contract Code Section 10162 Questionnaire) for bids that exceed $147,000. Failure to submit this form with the bid shall not be cause for rejection; however, bidders must furnish the completed form within the time frame prescribed by the Department of Parks and Recreation. Failure to submit the required information within the time frame prescribed by the Department of Parks and Recreation may be deemed refusal of an award which shall be cause for forfeiture of bidder’s security.

II.

SMALL BUSINESS AND DVBE PREFERENCES AND

INCENTIVES

5% SMALL BUSINESS PREFERENCE PROGRAM

Bidder

DPR 478PW (New 4/2025)(Excel 4/11/2025)(Page 1 of 2)

$29,870 $28,421

Small Business Status

Claims small business status, but is not CA certified

Does not claim to be a small business

Claims small business status, but their CA certification has expired

Claims small business and is CA Certified

$28,975 $28,975

$29,520 $29,520

Bid Amount Bid After 5% Preference

$30,750 $30,750

SMALL BUSINESS PREFERENCE NOTICE

5% Small Business Preference

What is a California Certified Small Business (SB)?

1) For a business to be considered a Small Business (SB), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94.

2) Your business may be eligible if it meets all of the following*:

a. Must be independently owned and operated.

b. Cannot be dominant in its field of operation.

c. Must have its principal office located in California.

d. Must have its owners (or officers in the case of a corporation) domiciled in California.

e. Together with its affiliates, be either:

• A business with 100 or fewer employees, and an average annual gross receipts of $16 million or less over the previous three tax years, or

• A manufacturer with 100 or fewer employees.

f. Microbusiness: A small business will automatically be designated as a microbusiness if gross annual receipts, together with all affiliates, are less than $5,000,000 or, the small business is a manufacturer with 25 or fewer employees.

* For additional details visit the Department of General Services (DGS) website.

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

What is the Small Business Preference?

5% Small Business Preference: State law allows certified small business (SB) and microbusiness (MB) firms to receive a 5% bidding preference on applicable state solicitations. The 5% preference is also available for non-certified businesses who subcontract 25% of contract amount with a certified SB/MB. In no event shall the SB preference or non-SB subcontracting preference exceed $50,000 in any single bid.

The effect of the preference is to help SBs/MBs be more competitive in the bid process, thereby enhancing state contract awards directly or indirectly to SB/MB. The preference is only used for computation purposes to determine the winning bidder, the contract is awarded at the actual bid amount.

1. How does the 5% Small Business (SB) Preference Work?

a) The following example shows how the 5% preference computation works, and how it is used to determine a successful bidder.

SECTION II

https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise https://www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or-Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

The State of California www.dgs.ca.gov/PD/Contact

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950

West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 478PW (New 4/2025)(Page 2 of 2)

b) Computation Method for example 4-a:

1. Five percent is applied to the lowest (non-certified small business) responsible bid ([Bidder 2] $28,975 x .05 = $1448.75).

2. The preference amount ($1,448.75) is subtracted from the certified small business (Bidder 4’s) bid amount ($29,870 - $1,448.75 = $28,421.25).

3. Bidder 4’s computed total is $28,421.25, making them the lowest bidder.

4. The contract is awarded to Bidder 4 for $29,870.

c) NOTE: The 5% SB preference is applied to currently certified and registered small businesses and is used for bid evaluation purposes and does not alter the bid's actual amount.

2. Documentation

a) Bidders must provide a printout from the State's SB/DVBE vendor system showing your certification and expiration date from the following web site. www.Caleprocure.ca.gov

b) If a non-certified firm is claiming the SB Preference based on subcontracting at least 25% of the contract to a certified SB/MB, you must include a complete GSPD 05-105 with your bid. An evaluated bid under the 25% SB subcontracting qualification cannot displace a certiffied and registered SB.

c) At completion of peformance and when SB participation was included toward SB goals under this contract, then the contractor must complete and submit form DPR 489 to the State's designated representative under this contract and within the time specified within the contracting documents or within 60 days of receipt of final payment, which ever is sooner.

3. Verification

Information submitted by the bidders to claim the SB Preference will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80. Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

4. To locate SB/MB contractors:

a) Contact the department’s contracting official named in this solicitation for any SB/MB contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify SB/MB contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance: www.parks.ca.gov/advocate.

b) Access the list of all certified SB/MBs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at: www.Caleprocure.ca.gov

c) Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC) that apply to the elements of work you want to subcontract to a SB/MB.

d) Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at: www.Caleprocure.ca.gov

5. Information The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies SB/MB contractors. For more information, please contact http://www.dgs.ca.gov/PD/Contact mailto:OSDSHelp@dgs.ca.gov http://www.caleprocure.ca.gov/

DPR 479IW (Rev. 10/2025)(Excel 10/28/2025)(Page 1 of 5)

1. Bidder's attention is directed to the Disabled Veteran Business Enterprise (DVBE) Participation Requirement for bidders, as outlined in the accompanying bid package.

Disabled Veteran Business Enterprise (DVBE) Notice

2. What is a Disabled Veteran Business Enterprise (DVBE)?

a. For a business to be considered a Disabled Veteran Business Enterprise (DVBE), they must be certified with the State of California - Department of General Services in accordance with California Code of Regulations, Title 2, Section 1896.94. Please see the following website for more information about DVBE certification benefits and eligibility requirements:

www.dgs.ca.gov/PD/Services/Page-Content/Procurement-Division-Services-List-Folder/Certify-or- Re-apply-as-Small-Business-Disabled-Veteran-Business-Enterprise

b. Only DVBEs who perform a commercially useful function relevant to this solicitation, may be used to satisfy the DVBE incentive program requirements.

3. Commercially Useful Function Definition

a. California Code of Regulations, Title 2, § 1896.61(l): The term "DVBE contractor, subcontractor or supplier" means any person or entity that satisfies the ownership (or management) and control requirements of §1896.61(f); is certified in accordance with §1896.70;

and provides services or goods that contribute to the fulfillment of the contract requirements by performing a commercially useful function.

b. A person or entity must perform a commercially useful function (CUF) as defined under Military and Veterans Code (MVC) §999.

c. A contractor, subcontractor, or supplier will not be considered to perform a commercially useful function if the contractor's, subcontractor's, or supplier's role is limited to that of an extra participant in a transaction, contract, or project through which funds are passed in order to obtain the appearance of disabled veteran business enterprise participation.

4. What is the DVBE Incentive Program?

a. The DVBE Incentive Program was established by statute and applies to contracts solely financed by State funds. This program is separate from the DVBE Participation Program. The incentive is designed to encourage bidders to partner with DVBE subcontractors.

The DVBE Participation Requirement for this solicitation has been waived – however the DVBE Incentive still applies.

There is no minimum DVBE participation requirement for this solicitation.

DVBE Incentive for Invitation For Bid (IFB) (Participation Requirement Waived)

State of California - Natural Resources Agency

DEPARTMENT OF PARKS AND RECREATION

DPR 479IW (Rev. 10/2025)(Page 2 of 5)

b. The incentive may be combined with other incentives and preferences up to an established cap of $100,000.00. The incentive is used only for evaluation purposes and does not alter the amounts of the actual bids.

5. Reporting Requirement

a. If, for this agreement, a contractor made a commitment to achieve disabled veteran business enterprise (DVBE) participation, within 60 days of receiving final payment under this agreement (or within such other time period as may be specified elsewhere in this agreement) the contractor must certify in a report to the awarding department:

i) the total amount the prime contractor received under the contract

ii) the name and address of the DVBE(s) that participated in the performance of the contract

iii) the amount each DVBE received from the prime contractor

iv) that all payments under the contract have been made to the DVBE(s)

v) the actual percentage of DVBE participation that was achieved

b. You will be required to report to DPR the actual dollars spent with each DVBE subcontractor on form STD. 817. If awarded the contract you will receive this form at the completion of the contract. A person or entity that knowingly provides false information shall be subject to a civil penalty for each violation. (Military & Veterans Code (M&VC) § 999.5(d)).

6. Who is eligible to receive the incentive?

a. Any responsive and responsible bidder who has attained .01% DVBE participation or higher with a registered and certified DVBE.

7. Documentation

a. Bidders must document DVBE participation commitment by completing and submitting the following forms:

1) GSPD 05-105, Bidder Declaration: The GSPD 05-105 is used to document the proposed prime contractor and subcontractors, including their roles and responsibilities. The form must be submitted with the bid package. If there is a discrepancy between the dollar amount and percentage of bid for DVBE participation then the percentage shall prevail.

2) DGS PD 843, DVBE Declaration: All disabled veteran owners and disabled veteran managers of the DVBE must complete the form and submit it with the bid package. A DGS A DGS PD 843 needs to be submitted by every DVBE supplier who is part of a bid whether they are the prime contractor or subcontractor.

b. Bids that fail to submit the completed required forms to confirm the level of DVBE participation will not be eligible to receive the DVBE incentive. Clerical and typographical errors on these forms may be corrected at the State’s sole discretion.

c. Information submitted by the bidders to claim the DVBE incentive(s) will be verified by the State. If evidence of an alleged violation is found during the verification process, the State shall initiate an investigation, in accordance with the requirements of the PCC §10115, et seq., and MVC §999 et seq., and follow the investigatory procedures required by the 2 CCR §1896.80.

Contractors found to be in violation of certain provisions may be subject to loss of certification, penalties and/or contract termination.

c. Table A – Invitation For Bid (IFB) (aka Low Price Method)

a. Low Price Method

A B C

$98,000.00 $102,100.00 $100,000.00

0% 8% 4.5%

1 3 2 n/a 5% 4% n/a

$4,900.00

(5% x $98,000)

$3,920.00

(4% x $98,000) n/a

97,100.00

($102,100 - $4,900)

96,080.00

($100,000 - $3,920)

3 2 1

DPR 479IW (Rev. 10/2025)(Page 3 of 5)

Confirmed DVBE

Participation of DVBE Incentive Amount for IFB

5% or more

4% - 4.99%

3% - 3.99%

2% - 2.99%

.01% - 1.99%

5% of lowest responsive and responsible bid

4% of lowest responsive and responsible bid

3% of lowest responsive and responsible bid

2% of lowest responsive and responsible bid

1% of lowest responsive and responsible bid

Final Rank:

DVBE Incentive (from Table A)

Incentive Amount

(% x Lowest Responsive and

Responsible Bid Price)

Adjusted Bid Price

(Bidder's Price - Bidder's Incentive

Amount)

Bidder Name

Original Bid Price

DVBE Participation for certified

DVBE Prime or Subcontractors

Initial Ranking

8. How does the DVBE Incentive Program Work?

a. The DVBE incentive is used only for evaluation purposes to determine the successful bidder and does not alter the amounts of the actual bids. A dollar cap of $100,000.00 is set for all combined incentives and preferences.

b. For contracts to be awarded based on the Low Price Method, the incentive amount is equal to a percentage of the lowest responsive and responsible bid based on the amount of DVBE participation in the bid being evaluated per Table A below. The Computation Method does not include the small business preference; however, the small business preference may be applied and may affect the application of the incentive and the outcome of the ranking.

9. Computation Method

The State of California www.dgs.ca.gov/PD

Department of General Services Receptionist: (916) 375-4940

Office of Small Business and DVBE Services 24-hour recording: (916) 322-5060

707 Third Street, First Floor – Room 400 FAX: (916) 375-4950 West Sacramento, CA 95605 OSDSHelp@dgs.ca.gov

DPR 479IW (Rev. 10/2025)(Page 4 of 5)

10. Substitution of Proposed DVBE

a. If awarded the contract, the DVBE subcontractors and/or contractors proposed by bidder must be used unless prior written notice of substitution is provided to the state and the state approves such substitution.

b. The notice must include a minimum of: (1) a written explanation of the reason for the substitution; and (2) an updated GSPD 05-105 must be submitted to the award office of Department of Parks and Recreation. The substitution request must before approved before the substitution can take place.

c. Failure to adhere to at least the DVBE participation proposed by the successful bidder may be cause for contract termination and recovery of damages under the rights and remedies due the state under the default section of the contract.

d. Contractor understands and agrees that should award of this contract be based in part on their commitment to use the Disabled Veteran Business Enterprise (DVBE) subcontractor(s) identified in their bid or offer, per Military and Veterans Code 999.5 (e), a DVBE subcontractor may only be replaced by another DVBE subcontractor and must be approved by the State. Changes to the scope of work that impact the DVBE subcontractor(s) identified in the bid or offer and approved DVBE substitutions will be documented by contract amendment.

e. Failure of Contractor to seek substitution and adhere to the DVBE participation level identified in the bid or offer may be cause for contract termination, recovery of damages under rights and remedies due to the State, and penalties as outlined in M&VC § 999.9; Public Contract Code (PCC) § 10115.10, or PCC § 4110 (applies to public works only).

11. To locate DVBE contractors:

a. Contact the department’s contracting official named in this solicitation for any DVBE contractors who may have identified themselves as potential subcontractors, and to obtain suggestions for search criteria to possibly identify DVBE contractors for the solicitation. You may also contact the department’s SB/DVBE Advocate for assistance – www.parks.ca.gov/advocate.

b. Access the list of all certified DVBEs by using the Department of General Services, Procurement Division (DGS-PD) online certified firm database at:

https://caleprocure.ca.gov/pages/PublicSearch/supplier-search.aspx?psNewWin=true

Search by “Keywords” or United Nations Standard Products and Services Codes (UNSPSC), that apply to the elements of work you want to subcontract to a DVBE.

c. Check for subcontractor ads that may be placed on the California State Contracts Register (CSCR) for this solicitation prior to the closing date. You may access the CSCR at:

www.Caleprocure.ca.gov

d. The State of California, Department of General Services, Procurement Division, Office of Small Business and DVBE Services (OSDS) offers many services that assist contractor/business owners with a variety of information designed to streamline the State contracting process. OSDS also certifies http://www.dgs.ca.gov/PD mailto:OSDSHelp@dgs.ca.gov

b. DGS PD 843, DVBE Declaration

DPR 479IW (Rev. 10/2025)(Page 5 of 5)

a. GSPD 05-105, Bidder Declaration

DISABLED VETERAN BUSINESS ENTERPRISE (DVBE)

DVBE Documentation Checklist

1. The State of California acknowledges the service and sacrifice of its disabled veterans, in part, through the “Disabled Veteran Business Enterprise (DVBE) Participation Program.” As mandated bylaw, state agencies have a goal to award at least 3% of their annual contract dollars to certifiedDVBE’s.

2. When a firm bids on a state DPR contract that contains DVBE participation, the firm may benefit from the DVBE Incentive program. We encourage all suppliers to obtain as much DVBE participation as possible.

3. INCOMPLETE DOCUMENTATION (GSPD 05-105 AND DGS PD 843) WILL RESULT IN

DISQUALIFICATION FROM FURTHER PARTICIPATION IN THE SELECTION PROCESS FOR THE

CONTRACT.

4. The following checklist is provided to assist bidders with their DVBE participation documentation:

All DVBE participation is indicated.

The names of each participating DVBE company is listed with the corresponding percentage of the total bid price for the services/goods to be provided by each subcontractor.

A copy of the printout from eProcurement system showing the company’s DVBE certification status.

The DVBE participation percentage listed agrees with the dollar value claimed.

A completed and signed DGS PD 843 is included with the bid for every DVBE (whether prime contractor or subcontractor) included.

III.

PROJECT MANUAL

SCOPE OF WORK,

PLANS &

SPECIFICATIONS

Statewide Program Support Center (SPSC) Auxiliary HVAC Control System Upgrade

Contract: C25802377 Detailed Scope of Work - Exhibit A, Attachment I

Page: 1 of 3

Project Scope -Rev. 11/18/2025 HVAC Control System Upgrades – Additional Units

Overview:

Contractor shall provide to the Department of Parks and Recreation (DPR) Statewide Program Support Center’s (SPSC) the HVAC needs described herein: shall furnish all supplies, materials, tools, equipment, labor, personnel, and supervision; pay all taxes, insurance, bonds, license and permit fees, and all other direct and indirect costs necessary to upgrade the Heating, Ventilation, and Air Conditioning (HVAC) control systems with Carrier i-Vu technology or equivalent product with project manager’s approval. The project includes the installation and integration of new digital controllers across rooftop units, a dehumidification unit, and exhaust fans, as well as the setup of network infrastructure and a centralized operator interface. All work will be performed in accordance with industry standards, applicable codes, and manufacturer specifications to ensure a fully functional, efficient, and maintainable control system.

Location:

Services to be performed at the DPR SPSC Facility, located at 4940 Lang Ave, McClellan, CA 95652.

Term of Contract:

Contract Term: 730 Calendar Days from Notice to Proceed

Work Performance Period: 365 Calendar Days from Formal Start Work Date

Required License

License required: C-20

Detailed Scope of Work:

Rooftop Units (RTUs) – Controls Installation Upgrade the control systems for six (6) existing rooftop packaged units using Carrier i-Vu or direct digital control (DDC) technology or equivalent product with project manager’s approval. The work includes:

• Supply and install (6) Carrier i-Vu controllers or equivalent product upon approval, one per RTU.

• Install and wire the following components for each rooftop unit:

Contract: C25802377 Detailed Scope of Work - Exhibit A, Attachment I

Page: 2 of 3 o (1) DDC controller mounted inside each RTU.

o (1) current sensor to monitor indoor fan status.

o (1) Carrier ZS sensor for space temperature and CO₂ monitoring.

o (1) duct-mounted sensor for supply air temperature (SAT).

o (1) duct-mounted sensor for return air temperature.

• Supply and install (1) outside air temperature (OAT) sensor, either shared or individual based on system design.

• Connect to factory-mounted actuators and wiring for control integration.

Dehumidification Unit – Controls Installation Upgrade the control system for (1) existing dehumidification unit using a Carrier i-Vu controller.

• Supply and install (1) Carrier i-Vu controller or equivalent product upon project manager approval.

• Installation and wiring:

o (1) DDC controller housed in a NEMA 3R weather-resistant enclosure.

o (1) current sensor to monitor indoor fan status.

o (1) Carrier ZS sensor for temperature, CO₂, and humidity monitoring.

o (1) duct-mounted supply air temperature (SAT) sensor.

o (1) duct-mounted return air temperature sensor.

• Wiring and integrating with factory-mounted actuators.

Exhaust and Ventilation Fan Controls Integrate control functionality for (7) existing exhaust and/or ventilation fans.

• Supply and install (1) DDC controller housed in a UL 508A certified NEMA 4 enclosures for weather resistance and durability.

• Utilize the existing seven (7) Start/Stop relays to control fan operation.

Contract: C25802377 Detailed Scope of Work - Exhibit A, Attachment I

Page: 3 of 3

• Supply and wire seven (7) new current sensors to monitor operational status of each fan.

Operator Interface and Server Configuration Setup of a centralized control interface for system operators.

• Install and configure a new Carrier i-Vu server or equivalent product upon approval, to host the DDC system database.

• Upload, map, and test graphical files and all associated control points.

• Set up alarm notifications with routing to both email and SMS/text recipients.

• Implement advanced scheduling features, including graphical sliders, daily routines, and a holiday calendar.

Network Infrastructure To support system-wide communication between devices:

• Supply and install a complete BACnet and RNET network infrastructure.

• Ensure reliable and scalable communication across all connected control components.

Additional Services The following supplementary services are included as part of the overall project delivery:

• Up to 8 hours of comprehensive system training for facility staff and/or the building owner.

• Full programming of all installed DDC controllers to meet design sequences.

• Up to 16 hours of air balance support to coordinate HVAC performance.

• Complete start-up and commissioning (checkout) of all control systems installed.

• Preparation, submission, and delivery of detailed submittal documents and final as-built drawings for project closeout.

Casey Wear Cross-Out Install and configure a new Carrier i-Vu server or equivalent product upon approval, host the DDC system database.

HVAC

HVAC

HVAC

HVAC HVAC…