C250352_PP.pdf

Revised: 05/09/2018

INTEROFFICE MEMO

Date: June 1, 2026

To: May Hout, Principal Financial Analyst, Revenue Administration

From: Michael Cardozo, Senior Contract Administrator, CAMM

Subject: PROCUREMENT PLAN – RFP 250352 “Sales Tax Audit and

Recovery Services”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments.

Procurement Type: RFP IFB

Justification (explain the rationale for using the particular procurement type):

A Request for Proposals (RFP) procurement type is applicable because there are multiple factors for selection to be considered beyond cost.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 25% Staffing/Project Organization 25% Work Plan 30% Recovery Rate Percentage 20% Justification:

The standard 25 percent for each criterion is not used for this procurement.

Qualifications of the firm is weighted at 25 percent as the firm must demonstrate a thorough understanding of the California Transactions and Use Tax Law, as well as have a track record of accessing and analyzing confidential sales tax data on behalf of a public agency. Staffing and project organization is weighted at 25 percent as the project team must be knowledgeable in local jurisdiction and entities doing business in the County of Orange. Work plan is weighted at 30 percent as the firm must demonstrate its ability to implement a variety of audit techniques in order to meet the requirements of the scope of work. The recovery rate percentage is weighted at 20 percent to ensure that OCTA receives a fair value for the services as

Procurement Plan – RFP 250352

Revised: 05/09/2018 compensation is based on the percentage of recovered unrealized sales tax revenue.

Contract Type: Time & Expense CTO-Based Firm-Fixed Price

Justification (Explain the rationale for using the particular contract type):

The contract type is firm-fixed price because the RFP has a specific scope of work detailing specific tasks and deliverables. The firm’s compensation will be based on a percentage of recovered unrealized sales tax revenue.

Retention: Yes % No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

P.M. to provide support documentation identifying how the LD amount was established.

Procurement Schedule: Attached

Suggested Evaluation Team Members:

5 members are required over $500k

Internal Evaluators:

May Hout, Principal Financial Analyst, Revenue Administration

Franchesca Ching, Department Manager, M2 Program Management Office

John Garbowski, Principal Financial Analyst, Financial Planning and Analysis

Contract Term: (Include Option Years) Five-year term effective through September 30, 2031

Funding Source: N/A

Dollar Amount: Term $0.00 – This is a commission-based contract and compensation will be based on a percentage of recovered unrealized sales tax revenue. While annual payments will vary from year to year and can potentially exceed $250,000, the compensation does not come from OCTA’s budget.

Therefore, Board approval for contract award is not required per

Procurement Plan – RFP 250352

Revised: 05/09/2018

Section III.D (Page 17) and Section VI.B.4.c. (Page 39) of the CAMM Policies and Procedures.

Independent Cost Estimate Received: Yes No

Requisition Received: Yes #R002022 No

DBE Goal: Yes No

Project Manager Concurrence:

May Hout, Principal Financial Analyst, Revenue Administration

Date

CAMM Section/Department Manager Concurrence:

Rebecca Abeyta, Section Manager, Procurement Date

6/1/26