C04_12C0BA26Q0011 Tifton Roffing SOW FINAL.pdf

Agricultural Research Service

U.S. DEPARTMENT OF AGRICULTURE

Last Updated 5/3/2025

STATEMENT OF WORK

USDA-ARS Tifton Roofing Remodel

Crop Genetics & Breeding Research Unit Southeast Watershed Research Unit

Tifton, Georgia 31793

Asset ID: Multiple

May 2026 EW

Solicitation Number and TIFTON-ARS Roof Replacement

1. PROJECT INTRODUCTION

1.1. PROJECT TITLE

TIFTON-ARS Roof Replacement

1.2. PROJECT BACKGROUND AND PURPOSE

The USDA, Agricultural Research Service (ARS), Southeast Watershed Research Unit’s mission is to develop the scientific understanding and associated technologies of watershed systems essential to maintaining/enhancing the environmental and natural resource base upon which a viable, sustainable, and productive agricultural economy depends.

The objective for this project is to replace aging roofing materials with identical 26 gauge (field verify) standing seam metal roofs on multiple location buildings to enhance the productivity of each building in support of USDA-ARS research mission objectives.

The exact color of the metal roofing material (hunter or forest green shade) will be selected by Lab personnel from a color chart supplied in a submittal prior to ordering any materials.

2. SCOPE AND OBJECTIVES

2.1. DESCRIPTION OF WORK

The Contractor must furnish all personnel, equipment, tools, materials, supervision, and quality control necessary to remove and replace the roofing materials on each building specified in the following subsections. Roofs will be stripped down to underlayment and decking inspected for integrity and leaks prior to beginning the installation of new roof systems on each building. Roofs to be installed should be metal (hunter or forest green), standing seam type with gutters matching the aesthetic of similar USDA- ARS buildings on campus. The profile of the standing seam metal roofing systems shall be submitted for approval by lab personnel to determine closest match to existing standing seam metal room systems before any materials are ordered:

Figure 1: Building 16- 2316 Rainwater Road Figure 2: Building 1- 2747 Davis Road

All quotes should be submitted as turn-key completed work. If any decking is found to be defective upon inspection of any building, that situation will be addressed as a differing site condition so all proposals shall not include an estimated cost for replacement of decking on any of the buildings in the project.

All work will be accomplished by certified technicians and in accordance with all local, state, and federal codes and regulations with particular attention to wind loading regulations and requirements.

The Contractor will be submitting a proposal to include the following building as a base bid plus add options for the additional buildings as indicated:

2.1.1. BASE BID – 660200B067 – Crop Genetics Storage/Potting & Shop 2508 Moore Hwy.

2000 sq. ft., no roof penetrations

• Remove existing metal roofing material

• Install replacement metal roof and sealing around all roof penetrations

2.1.2. BID OPTION 1 – 660200B019 – Head House

2294 Rainwater RD.

1400 sq. ft., 1 roof penetrations for fume hood/ 1 chimney and 4 drain vents

• Remove existing metal roofing material and dispose of materials properly

• Install standing seam metal roof to match adjacent building roofs

• Install metal flashing and seal around all roof penetrations

• Install gutters with leaf guards and downspouts around perimeter to match roofing material

2.1.3. BID OPTION 2 – 660200B060 – Crop Genetics Storage

2508 Moore Hwy 2400 sq. ft., no roof penetrations & awning joining greenhouse

• Remove existing metal roofing material, awning and dispose of materials properly

• Install standing seam metal roof and sealing around all roof penetrations and replace awning adjoining to greenhouse

• Install gutters with leaf guards and downspouts around the perimeter to match roofing material

2.1.4. BID OPTION 3 - 660200B008 Rm. 1– Insectary/Field Lab

107 Bermuda Dr.

700 sq. ft., 2 drain vents

• Remove existing roofing materials and dispose of materials properly

• Install standing seam metal roof to match adjacent building roofs

• Install metal flashing and seal around all roof penetrations

2.1.5. BID OPTION 4 – 660200B036 Soil Processing Lab

2377-E Rainwater Road 600 sq. ft., 0 roof penetrations

• Remove existing metal roofing materials and dispose of materials properly

• Install standing seam metal roof to match adjacent building roofs

• Install gutters with leaf guards and down spouts to match roofing material

2.1.6. BID OPTION 5 – 660200B037 Storage Shed

2377-C Rainwater Road 1250 sq. ft., 0 roof penetrations.

• Remove existing metal roofing materials and dispose of materials properly

• Install standing seam metal roof to match adjacent building roofs

2.1.7. BID OPTION 6 – 660200B053 Storage Shed

2377-A Rainwater Road 1100 sq. ft., 0 roof penetrations

• Remove existing metal roofing materials and dispose of materials properly

• Install standing seam metal roof to match adjacent building roofs

2.1.8. BID OPTION 7 – 660200B87 Equipment Shed with Roll-Up Door

2377 Rainwater Road 1200 sq. ft., 0 roof penetrations

• Remove existing metal roofing materials and dispose of materials properly

• Install standing seam metal roof to match adjacent building roofs

2.2. All measurements are approximate. The Contractor will verify all dimensions and site conditions prior to beginning work. No Government equipment will be available for use by the Contractor. The Contractor must provide their own restroom facility.

2.3. LOCATION OF WORK

The project is located in Tifton, Georgia.

OVERVIEW:

2.4. PRE-BID SITE VISIT

Interested vendors are encouraged to visit the site and be escorted by a government representative to confirm locations, dimensions, and conditions of the project before a quote is submitted. The purpose of a site visit is to observe conditions relevant to the completion of this project. No consideration will be given to claims based on lack of knowledge of existing conditions, except where contract documents detail definite provisions for adjustment in cost or extension due to existing conditions not readily foreseeable.

3. PROJECT SCHEDULE

3.1. The completion of the project must not exceed sixty (60) calendar days from the date of the Notice to Proceed (NTP).

3.2. The Contractor must prepare an overall project schedule including milestone dates for all phases of work and completion date; submit to the COR for approval. This schedule is due fourteen (14) days after contract award. The Contractor must track all work progress to ensure that the project is completed according to the schedule. Include work week schedule with daily starting and stopping time.

3.3. The Contractor must coordinate and confirm the dates for all work with the COR. If necessary, any request for a time extension must be submitted to the Contracting Specialist in writing. Each request must include specific and detailed reasons in support of the schedule alteration and provide an updated schedule for completion. No extension of the period of performance may be given without the written authority of the CO.

3.4. Project work hours are 7:00 am and 4:00 pm, local time, Monday through Friday; federal holidays excluded. The contractor is not required to provide services on recognized Federal holidays established by Federal law (5 U.S.C. 6103). Any changes to work schedule must be submitted to CO for written approval prior to any schedule change.

4. GENERAL REQUIREEMENTS

4.1. PERMITS

The Contractor must obtain all building and trade permits necessary to include any drawings, plans, permit and inspection fees, utility location, site surveys, and any other items necessary for compliance with state, local, and federal building authorities.

4.2. SAFETY

The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (Plan) in industry recognizable format to the COR within seven (7) days of contract award.

The Plan must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the Plan before issuance of the NTP.

4.3. EXISTING INSTALLATIONS/DEMOLITION

Coordinate removal of existing installations with COR. All disturbances of existing systems must be coordinated with the COR to prevent disconnecting equipment that may jeopardize on-going research.

4.4. QUALITY CONTROL

Provide quality control to ensure that all components of project work meet the requirements of the contract specifications. Ensure that all work not acceptable or compliant with the specifications is corrected prior to inspection or review by the COR. Quality control is the exclusive responsibility of the Contractor.

4.5. PROTECTION OF WORK AND PROPERTY/SAFETY REQUIREMENTS

4.5.1. The Contractor must protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property must be repaired at the Contractor’s expense to pre-damaged condition to the satisfaction of the COR.

4.5.2. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor must furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

4.5.3. Open depressions and excavations occurring as part of this work must be adequately barricaded or fenced to prevent vehicle or pedestrian traffic into the work area.

4.5.4. Provide continuous noise and dust abatement as required to prevent disturbance and nuisance to the public and workers and to the occupants of adjacent premises and surrounding areas. Dampen or cover areas affected by demolition operations as necessary to prevent dust nuisance.

4.5.5. The contract documents may not represent all surface conditions at the site and adjoining areas. The known surface conditions are as indicated and must be compared with actual conditions before commencement of work and the cost must be included in the Contractor’s quote.

4.5.6. The Government will not furnish any labor or equipment to unload or move materials or supplies.

5. UTILIZATION OF BIOBASED PRODUCTS

The Contractor must utilize products and material based from bio-based materials as applicable, (e.g. bio-based greases; bio-based hydraulic fluids, bio-based absorbents), to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the Government. All supplies and materials must be of a type and quality that conform to the applicable federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer Representative (COR). Products can be found at:

www.biopreferred.gov.

6. HAZARDOUS MATERIAL

The Tifton Location Buildings are not suspected to contain asbestos containing materials.

Existing conditions are reflected correctly to the best of USDA’s knowledge. The USDA makes no representation, warranty, or guaranty that the conditions indicated either are representative of those conditions existing throughout the area, or that unforeseen developments may not occur, or that materials other than, or proportions different from those indicated may not exist. The Contractor must include costs for hazardous materials assessment in the quote. If hazardous materials are found to be present, it must be reported to the CO & COR for further action.

7. DISPOSAL OF REMOVED MATERIALS AND DEBRIS

7.1. The Contractor must dispose of removed, materials, waste, trash, and debris in a safe, acceptable manner, in accordance with applicable laws and ordinances and as prescribed by authorities having jurisdiction.

7.2. Burying of trash and debris on the site is prohibited. Burning of trash and debris at the site is prohibited.

7.3. Remove trash and debris from the site at frequent intervals so that its presence will not delay the progress of the work or cause hazardous conditions for workers and the public.

7.4. Removed materials, trash, and debris must become the property of the Contractor and must be removed from the project site and be disposed of in a legal manner. Location of disposal site and length of haul are the Contractor's responsibility.

7.5. The contractor should make every effort to recycle as much of the construction debris as possible.

7.6. Any waste materials encountered during the demolition that are found to contain lead, asbestos, polychlorinated biphenyls (PCB), fluorescent lamps, or any hazardous substances are to be handled and removed in accordance with local, state, and federal laws and requirements concerning hazardous waste as well as any specific hazardous waste requirements stated in different sections.

http://www.biopreferred.gov/

7.7. Comply with hauling and disposal regulations of authorities having jurisdiction, per federal, state, and local requirements.

8. TEMPORARY FACILITIES

Temporary utilities (water and electricity) may be furnished to the Contractor by the Government, if so requested. The Contractor must maintain and protect all such utilities during the course of construction and must repair or replace any items damaged through its own negligence. Should the Contractor require any power or utility shutdowns during construction, the Contractor must obtain approval for such shutdown from the COR three (3) working days prior to the need.

9. CLEANUP

The construction site must be kept clean and free of debris at all times. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor must remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

10. SUBMITTALS

Submittals on all material incorporated into the work, including shop drawings and specifications, used on this project must be submitted to the EPM, COR, and Contracting Specialist. Electronic submittals are acceptable, otherwise three (3) written submittals are required.

10.1. Project Schedule within fourteen (14) calendar days of award (see Section 3.2).

10.2. Plan within seven (7) days of award (see Section 4.2).

10.3. Any additional material, including shop drawings and specifications, used on this project.

11. INSPECTION AND ACCEPTANCE

A government representative will inspect and approve the work performed on this project.

The Contractor must schedule inspection a minimum of three (3) days in advance, in writing, to the COR and CO.

12. FINAL PAYMENT/CONTRACT CLOSEOUT

The following documents are required prior to final payment (other documents may also be required): Release of Liens, Release of Claims, Employee Payroll\Timesheets, and Invoice.