C04_12C0BA26Q0011 Government Responses.xlsx
XLSX spreadsheet 22 KB Posted
- Attached to
- USDA-ARS Tifton Roofing Remodel
- Solicitation number
- 12C0BA26Q0011
About this file
This is a Government Responses document for a Request for Quotation (RFQ) issued by the USDA-ARS for a roofing remodel project at their Tifton facility. The solicitation number is 12C0BA26Q0011, and the project scope involves replacing aging roofing materials with identical 26 gauge standing seam metal roofs on multiple buildings. The estimated project value ranges from $250,000 to $500,000, and the acquisition is set-aside exclusively for small business concerns under NAICS code 238160 (Roofing Contractors), with a small business size standard of $19 million. This is a Total Small Business Set-Aside, though all responsible sources may submit quotations for consideration.
Key requirements include that Bid, Performance, and Payment Bonds are mandatory. An organized site visit was scheduled for September 17, 2026, at 2:00 PM Eastern Time, with advance registration required by September 16, 2026, by 4:00 PM ET by contacting Joel Blanchett at Joel.Blanchett@usda.gov. Attendance at the site visit, while not mandatory for quote submission, is encouraged to familiarize contractors with the facility. Contractors should note that failure to attend the site visit does not relieve the successful contractor of their full obligation to comply with all terms, conditions, and specifications outlined in the solicitation documents. The document appears to be a responses file, likely containing government Q&A or clarifications issued during the solicitation period.
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Sheet1 Question Government Response
| Please confirm the SOW provided on Sam.Gov is the correct SOW the government requires. There seem to be discrepancies found during the site visit. | Yes - the version uploaded to SAM is the current version. |
| The Current SOW calls for a 26-gauge standing seam metal roof system, but the existing conditions do not accommodate the specified standing seam system as currently detailed. To install the specified standing seam system would add significant material, labor and cost. Please confirm whether the government requires the specified standing seam roof system? | Quotes should material, labor, and cost to install the roofing system specified in the statement of work |
| Would the government consider a 22-gauge exposed-fastener R-panel System instead? The R-panel profile matches the type of system currently in place and can be installed over the existing open purlin conditions, eliminating the need for additional materials and therefore less cost | No |
| Can the proposal due date be extended to allow time for contractors to receive answers to RFI’s and supply them to vendors and subcontractors? | Yes. Quote due date is being extended to 12:00pm EST on Sunday, September 27, 2026 |
| Can a wage determination with a roofing classification be supplied? | UNK |
| Are contractors to remove the underlayment? | Per the SOW: Roofs will be stripped down to underlayment and decking inspected for integrity and leaks prior to beginning the installation of new roof systems on each building. |
| Is new ice and water underlayment to be installed on the entire footprint of each roof? | Yes |
| Are we to leave the fume hood and chimney in place and flash around it? | Yes |
| Can the government specify material type for the gutters and downspouts? | 26g metal gutter / downspouts to match the aesthetic of similar USDA-ARS buildings on campus |
| Can the government specify metal gauge for the gutters and downspouts? | 26g metal gutter / downspouts to match the aesthetic of similar USDA-ARS buildings on campus |
| Can the government specify profile (K-style or half round) for the gutters? | 6in boxed |
| Can the government specify size for the gutters? | 6in boxed |
| Can the government specify size for the downspouts? | 6in boxed |
| Can the government specify color for the gutters and downspouts? | Green |
| Can the government specify hanger spacing for the gutters and downspouts? | Per manufacturer installation instructions |
| Can the government confirm gutters to be seamless? | Yes |
| Can the government specify how many downspouts per building? | 30 to 40ft as the building allows |
| Can the government specify if downspouts discharge onto splash blocks or into site drainage pipes? | Splashblocks |
| If downspouts discharge onto splash blocks, are new splash blocks required? | Yes |
| Confirm leaf and debris guards are to be installed on all gutters? | No |
| Confirm if gutters are to be installed on the base bid and option 3 roofs? | No for base bid, Yes for Bid Option 3 |
| Confirm gauge of Standing seam metal panels to be installed? | 26ga |
| Please specify warranty requirements for each roof? | 1Year Installation Warranty / material warranty as specified by the manufacturer of the roofing system used |
| Can the government elect to award any one or multiple options without awarding the base bid? | No, base bid must be awarded |
| Does the base bid have to be awarded and then any options can be awarded along with it? | Base Bid will be awarded and the Gov't reserves the right to exercise any or none of the option clins. |
| Can base bid or options be awarded to different contractors as stand alone projects? | No |
| Building 67 is a rounded edge canopy building that does not have standing seam metal roofing on it. The metal wraps all the way to the ground. Are we to replace the metal on the roof and sides? | Roofing metal should stop at the start of sidewall |
| Building 67 please confirm this building will not receive standing seam metal roofing as this will not match existing metal? | Correct |
| Building 60 has spray foam insulation on the underside of the metal roof. Removing the metal will remove the insulation. The SOW does not call for new insulation. Are we to reinsulate the underside of this roof? | No |
| If new insulation is required, please specify type of insulation and R-value? | N/A |
| We were not shown at the site visit if the insulation will be an issue or not on other buildings. Can the government clarify the SOW as it pertains to insulation for each building? | Insulation installation is not in scope for this roofing project. |
| There were cracked and damaged fascia boards on different buildings, specifically building 53. There is no mention of fascia replacements on buildings. Are we to include replacing damaged fascia? | Yes |
| If fascia replacement is required can the government specify a type and LF to be replaced? | No |
| Can the government specify if new fascia needs to be painted? | Yes |
| Can the government specify existing new fascia needs to be painted? | Yes |
| At the site visit the representative stated that building 60 is the base bid and building 67 was an option. The SOW states that building 67 is the base bid. Can the government clarify which roof is base bid and which roof is each option? | Building 67 is the base bid and 60 is option number 2 |
| In executing this project, can one superintendent fulfill the supervision, safety, and QAQC roles? | Yes |
| Are contractors required to have an employee of the prime contractor onsite for supervision at all times when work is being done? | Yes |
| Are contractors required to submit a contract specific QA/QC Plan for approval? | QA/QC Plan is not a deliverable for this project |
| Are contractors required to submit a contract specific Safety Plan for approval? | The Contractor must submit a Site Safety Specific Plan/Accident Prevention Plan (Plan) |
in industry recognizable format to the COR within seven (7) days of contract award. The Plan must include phone numbers and maps to local physician offices and the nearest hospital. The Government will review and approve the Plan before issuance of the NTP.
| Is this project tax exempt? | Yes | |
| The SOW lists each building by asset ID and street address, while the aerial images label buildings by building number. We assume the last digits of the asset ID are the building number (for example, 660200B067 is Building 67). Please confirm, and please provide the building number for the base bid and each option. Several of the listed addresses do not map to the labeled buildings. For example, 2508 Moore Hwy resolves to Abraham Baldwin Agricultural College rather than to Buildings 60 or 67. | Building numbers and addresses were pulled from our building reports and we understand that the address may not be accurate per GPS which is why the in-person site visit was encouraged. The last two digits of the Asset ID are the building number. | |
| SOW 2.1.8 identifies Option 7 as 660200B87, while RFQ CLIN 7001 lists 660200B007. Please confirm whether Option 7 is Building 87 or Building 7 | Option 7 as listed in the SOW is Building 87 | |
| The SOW distributed at the site visit differs from the posted Attachment 1. It combined Buildings 60 and 67 as the base bid and included Building 3 (660200B003, Headhouse/Lab, 109 Bermuda Dr., 3,720 SF) as an option. Building 3 is not in the posted SOW or the RFQ Schedule of Items, although it is labeled on the posted aerial image. Please confirm whether Building 3 is part of this project. If it is, please issue an amendment adding the CLIN and scope. | There was no SOW distributed at the site visit. Our representative had a different copy than the final copy. The final copy is what was included in the solicitation. | |
| The RFQ Award Type section states one base CLIN and six option CLINs, while the Schedule of Items lists seven options. Please confirm the correct CLIN structure. | Award Type section updated to reflect base clin + 7 option clins | |
| Should pricing be based on the square footage listed in the SOW or on field-verified roof area? Field measurements at some buildings do not match the SOW quantities. Can the Government provide the actual roof area to be replaced at each building? | Square | |
| The base bid states only "install replacement metal roof" and does not specify a panel type. Is this building to receive standing seam metal roofing like the option buildings, or a panel matching the existing roof? | The form of the building does not allow for a standing seam metal roof installation - this is the only exception to the standing seam requirement | |
| The base bid (Building 67) and Option 3 (Building 8) do not list gutters, while all other buildings do. Are gutters, leaf guards, and downspouts required at these two buildings? | No | |
| Where a building already has gutters, are they to be removed and replaced with new gutters, leaf guards, and downspouts, or left in place? | Yes - removed and replaced with new gutters | |
| The SOW states that decking replacement is not to be priced and will be handled as a differing site condition. Does the same apply to damaged or deteriorated roof insulation found after tear-off? | Yes | |
| Should pricing include removal, replacement, or re-flashing of curbs and equipment supports currently mounted on the roofs? If so, please identify the buildings. | Yes - Building 19 | |
| If Building 3 is in scope, are the large roof exhaust vents to be removed and reinstalled, or replaced with new units and new curbs? | N/A | |
| Building 36 is listed with zero roof penetrations but has a gravity ridge vent. Is the ridge vent to be replaced, reinstalled, or eliminated? | Replaced | |
| Please confirm that a laydown area for materials, equipment, and contractor vehicles will be provided near each building. | Yes | |
| What are the site access requirements for contractor personnel (badging, background checks, escorts? | N/A | |
| It appears that a Technical Approach is required, along with relevant past performance. Does the government have a particular format these items should follow or will a Letter proposal suffice to meet this requirement? | No | |
| Is there a project description format? | See SOW | |
| Under Past Performance, “The Government may utilize any references provided by the Contractor…” Is there a preferred format for offerors to provide this information? | No | |
| Will the government please provide a one-week extension in order to address the answers received the to above questions? | Quote due date is being extended to 12:00pm EST on Sunday, September 27, 2026 | |
| Reference: Section 2.1.3 – Bid Option 2 – 660200B060 – Crop Genetics Storage; Under Bid Option 2, the scope requires the contractor to remove the existing awning and “replace awning adjoining to greenhouse.” Could the Government please clarify the required material, framing, dimensions/profile, and finish for the replacement awning? Specifically, should the replacement awning be constructed of standing-seam metal to match the new roof, or is another material, such as aluminum, polycarbonate, or fabric, intended? | Standing seam to match the roof - framing should also be metal | |
| Reference: Section 6 – Hazardous Material; Section 6 states that the buildings are not suspected to contain asbestos; however, contractors are required to include the cost of a hazardous materials assessment in their proposal. Since the presence and extent of any hazardous materials are currently unknown, could the Government please clarify: | ||
| • | What specific hazardous-material assessment, testing, or inspection activities are expected to be included in the initial proposal price? | |
| • | If hazardous materials are discovered during performance and require additional testing, handling, removal, or abatement beyond what could reasonably be identified prior to award, will the Government consider the associated costs as a change to the contract scope and authorize the additional work through a contract modification/change order? | |
| • | Will offerors be expected to include a contingency for potential hazardous-material abatement in their initial fixed-price proposal, or will unforeseen hazardous-material work be handled through the contract modification process? | A hazardous material assessment should be included as a general condition. We do not suspect that any of the buildings contain asbestos, however, should there be a suspected hazard during the performance of the work, an assessment would be warranted to ensure the safety of the workers/worksite. Should hazardous materials be identified that need abatement, we will work that through a contracto modification. |
| The pricing schedule identifies Option 7 as Building 660200B007, while the SOW and aerial image identify it as Building 87 or 660200B87. Please confirm the correct building and asset number. | BID OPTION 7 – 660200B87 Equipment Shed with Roll-Up Door |
| For contractors who could not attend the organized site visit, are any roof plans, blueprints, drawings, photographs, measurements, roof slopes, or other existing building documentation available? | No |
| Will the Government provide another opportunity to inspect and measure the roofs before quotations are due? If so, please provide the available date, registration instructions, and site contact. | No |
| The SOW says the roofs will be stripped down to the underlayment. Please confirm whether the existing underlayment is to remain or be removed and replaced. If replacement is required, please provide the required type, thickness, and installation standard. | Existing underlayment should remain if found in servicable condition - If any decking is found to be defective upon inspection of any building, that situation will be addressed as a differing site condition so all proposals shall not include an estimated cost for replacement of decking on any of the buildings in the project. |
| Please provide the applicable wind speed, exposure category, risk category, design pressures, uplift requirements, and building-code edition. Please also confirm whether signed engineering, project-specific uplift calculations, or a particular tested roof assembly will be required. | No available for this project |
| Is there a required manufacturer, product line, panel profile, seam height, panel width, fastening system, or tested assembly? Please also identify the required contractor workmanship, manufacturer weathertightness, and metal-finish warranties. | A sample was provided at the site visit. |
| Please confirm whether gutters, leaf guards, and downspouts are required on the base-bid building and Option 3. If available, please provide the approximate quantities, sizes, configuration, and discharge locations. | Not Required |
| Are any drawings, photographs, dimensions, specifications, or other details available for the awning adjoining the greenhouse under Option 2? | No |
| The SOW says defective decking will be handled as a differing site condition. Please confirm whether bidders should provide unit prices for decking replacement and identify the type and thickness of the existing decking. | Defective decking will be handled as a differing site condition. |
| The SOW requires bidders to include the cost of a hazardous-material assessment. Please clarify the required scope, testing, assessor qualifications, and materials to be evaluated. Please also provide any existing asbestos, lead, or hazardous-material reports. | A hazardous material assessment should be included as a general condition. We do not suspect that any of the buildings contain asbestos, however, should there be a suspected hazard during the performance of the work, an assessment would be warranted to ensure the safety of the workers/worksite. Should hazardous materials be identified that need abatement, we will work that through a contracto modification. |
| Wage Determination GA20260060 is identified as a Heavy construction wage determination. Please confirm that it is the correct wage determination for this roofing project and identify the applicable wage and fringe-benefit classification for roofers and roofing helpers. | Wage Determination has been updated to GA-20260102. Please use this one in lieu of previous wage determination. GA-20260102 has been uploaded to the attachments section in sam.gov |
| Please confirm whether the 60-calendar-day performance period applies to the base work only or to the base work and every option exercised at award. | Base |
| Please identify the permitting authority and confirm which building permits, trade permits, inspections, and fees are required. | Unknown |
| Please confirm whether the bid bond, performance bond, and payment bond must be based on the base-bid amount or the aggregate value of the base bid and all options. | Aggregate value of the entire project |
| Please confirm whether the Government will evaluate the aggregate price of the base CLIN and all option CLINs when determining the lowest-priced quotation. | Aggregate value of the entire project |
| The RFQ does not establish a page limit, font requirement, or required technical format. Please confirm that bidders may submit a concise technical narrative with relevant standing-seam roofing experience and supporting past-performance documents. | No preference |
| Is a specific past-performance questionnaire or reference form required, or may bidders provide project narratives, existing CPAR/PPQ documentation, and customer contact information? | No. The Government will pull contractor info from CPARS |
| Please clarify whether the 60-day performance period begins immediately upon NTP even though roofing materials may not be ordered or fabricated until the Government approves the panel profile, color, product data, and other required submittals. | The completion of the project must not exceed sixty (60) calendar days from the date of the Notice to Proceed (NTP). Any requests for extension will be handled separately |
| What kind of warranty is needed for the project 20yr NDL , 20yr weather-tightness, or standard 1-5 yr labor warranty? | 1Year Installation Warranty / material warranty as specified by the manufacturer of the roofing system used |
| Do you want a Kynar finish in the metal? | No preference |
| Do we know if osb is 7/16, 1/2” cdx, or 5/8? | No |
| Do you want roofs dried in with high temp peel and stick? | Roofing system proposed by contractor should be installed in accordance with manufacturer instructions |
| Do we have lay down areas for materials? | Yea |
| Are there any badging or access requirements? | No |
| Do you want all new gutters and downspouts to match the roof system? | Yes |
| Can work be performed on weekends? | No |
| Do you provide a recycle dumpster or do we need to haul off old panels? | No - Contractor is responsible for all waste removal and site cleanup |
| Do we have set work hours? | 8-5pm M-F except Federal Holidays |
| Reference: Section 2.1 – Description of Work / Base Bid and Bid Options; During the site visit, there appeared to be some ambiguity regarding which buildings and structures are included in the Base Bid versus Options 1 through 7. |
To ensure all offerors are pricing the same scope, could the Government please provide a definitive breakdown identifying the buildings/structures included in the Base Bid and each respective Bid Option (Options 1–7)?
| If available, a table identifying each building, Asset ID, address/location, and corresponding Base Bid or Option designation would be greatly appreciated. | Statement of work as submitted is accurate | |
| Section 3.1 states that project completion must not exceed sixty (60) calendar days from the date of the Notice to Proceed (NTP); Please clarify whether the 60-calendar-day period applies to: | ||
| • | The Base Bid only; or | |
| • | The Base Bid plus any/all Bid Options awarded concurrently. | |
| If multiple or all Bid Options are exercised at the time of award, will the Government provide an adjusted or extended period of performance to account for the additional scope? | 60 days applies to the base bid. Timeline will be adjusted to account for bid option award | |
| The solicitation states that a bid guarantee is required in an amount not less than 20% of the proposed price, not to exceed $3,000,000, and that the bid bond must be submitted using Standard Form 24 (SF 24). Could the Government please clarify: | ||
| 1. | Is the contractor required to provide only the 20% bid guarantee at the time of proposal submission, or will any additional portion of the bond amount be required following contract award? | |
| 2. | If separate Performance and Payment Bonds are required after award, please confirm the applicable bond amounts and when they must be furnished. | |
| 3. | How long must the SF 24 bid bond remain in effect following proposal submission/quote opening? | |
| 4. | When will the bid bond be released or otherwise become no longer applicable? | |
| 5. | If the bid bond remains in effect until contract award, will it be released upon execution of the contract and submission of any required Performance and Payment Bonds? | All documents are due at time of quote submission. The bid, payment, and performance bonds will remain in effect for the awardee through project completion and close out. |
| Please clarify the requirements for the Payment Bond and Performance Bond following contract award: 1. | Submission Deadline: When are the Payment Bond and Performance Bond required to be submitted—at the time of proposal submission, upon notification of award, or within a specified number of days after contract award? | |
| 2. | Bond Amount: Will both the Payment Bond and Performance Bond be required in an amount equal to 100% of the awarded contract price, or does the solicitation specify a different percentage or amount? | |
| 3. | Duration: How long must the Payment Bond and Performance Bond remain active? Are they required to remain in effect through completion and final acceptance, or must they remain active for an additional period following completion? | Please refer to the solicitation for the amounts. All documents are due at time of quote submission. The bid, payment, and performance bonds will remain in effect for the awardee through project completion and close out. |
| 1. Building 67 – Base Bid Scope - Please confirm that Building 67 is the Base Bid, as referenced on page 3 of the Statement of Work and page 2 of the RFQ. | Yes | |
| Building 3 – Inclusion in Scope Please confirm whether Building 3 is included in the scope of work. If it is included, should it be priced as part of the Base Bid or as an option? | Building 3 is not in the scope of this project | |
| Roof Panel/System and Substrate Requirements - The roof panel shown during the site visit appears to be a non-structural panel that requires a solid substrate. Several of the buildings have open purlins with no existing solid roof deck. |
Please confirm:
| • | The exact roof panel/system intended for the project. | |
| • | Whether the same roof system is intended for all buildings. | |
| • | The required substrate/attachment assembly for buildings with open purlins. | Roofing system and installation proposed by contractor should match site conditions |
| Building 67 – Existing Ag Panels / New Roofing System - Building 67 currently has agricultural-style roof panels over an open-purlin system. Based on the panel shown during the site visit, the proposed standing-seam panel would not appear suitable for direct installation over the existing open-purlin configuration. |
Please clarify the intended scope for Building 67. Specifically, should bidders include one of the following:
| • | Installation of additional framing and a solid deck/substrate to accommodate the intended standing-seam roof system; | |
| • | Removal and replacement of the existing agricultural roof panels with new agricultural panels; or | |
| • | Removal of the existing panels and installation of a structural standing-seam roof system, such as a 2-inch mechanically seamed panel designed to span the existing framing? If another assembly is intended, please provide the required roof assembly so that all bidders can price the same scope. | |
| Additionally, please confirm that the existing wall panels are to remain in place and clarify the required transition between the wall panels/ag panels and the new standing-seam roofing. | The form of the building does not allow for a standing seam metal roof installation - this is the only exception to the standing seam requirement. Roofing metal should stop at the start of sidewall | |
| Existing Spray-Foam Insulation - Some buildings have existing spray-foam insulation attached to the roofing system. Removal of the existing roof panels will likely remove or damage this insulation. | ||
| Should replacement of the affected insulation be included in our bid? If so, please provide the required insulation type, thickness, R-value, and any other applicable requirements. | Insulation installation is not in scope for this roofing project. | |
| Building 53 – Deteriorated Wood Blocking/Fascia - Please confirm whether replacement of deteriorated wood blocking and/or fascia at Building 53 is included in the roofing contractor's scope. | ||
| If replacement is required, please clarify whether bidders should include an allowance or quantity, or whether deteriorated material will be addressed based on actual field conditions. | Replacement of deteriorated blocking an fascia should be included in the contractor scope and painted. Addressed based on actual field conditions. | |
| Building 60 – Greenhouse Awning - Please confirm whether the awning attached to the greenhouse at Building 60 is to be removed and/or replaced as part of this project. | Yes / Remove and Replace | |
| . Building 60 – Aluminum Canopy/New Roof Junction - Please clarify the required treatment at the junction between the existing aluminum canopy and the new roof at Building 60. | ||
| Will the roofing contractor be responsible for modifications and/or flashing at this interface and for maintaining watertightness at the existing canopy-to-new-roof junction? | Contractor is responsible for flashing and maintaining watertightness | |
| Will an SF 1442 be issued for this project, or should bids be submitted using only the forms currently included in the RFQ package? | Submit using forms issued on SAM.gov |
File details come from the government source that posted it. Updated .