C006483 ITB.pdf

Invitation to Bid (with Best and Final Offers)

Issue Date: November 2, 2023

Title: Substation Radiator Replacements Phase 2

Bid #: C006483

Bids Due: November 16 @ 2:00 P.M. EST

Box Link: Bid Documents Link Here

Submit Bids To: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst bids@oversightdistrict.org

(689) 254-3539

SECTION 1. GENERAL INFORMATION

1.1 Central Florida Tourism Oversight District (“CFTOD”, “Owner”, or “District”) is issuing this solicitation for its Utilities Department.

1.2 CFTOD requests qualified companies submit your bid and qualifications for consideration in the selection for the Substation Radiator Replacements Phase 2 project.

1.3 All dates and information contained herein may be extended, changed, or updated within the listing by addendum issued by CFTOD.

SECTION 2. TIME SCHEDULE

2.1 The District will attempt to use the following time schedule which will result in the award of a contract.

DESCRIPTION DATE

NON-MANDATORY Site Visit at 9:00 A.M. EST (Location and Instructions Provided in Section 3) November 9, 2023

All Written Questions and Inquiries are due by or before 12:00 P.M. EST November 13, 2023

Bid Packages due by or before 2:00 P.M. EST November 16, 2023

Bid Evaluation/ Final Negotiations November 22, 2023

Final Bid Award Announced November 27, 2023

NOTE: These dates are estimated dates only and are subject to change.

SECTION 3. INSTRUCTIONS TO BIDDERS

3.1 Meeting location for the Non-Mandatory Site Visit is at the following address:

5300 North Center Drive, Trailer Z-21 Lake Buena Vista, Florida 32830 https://reedycreek.box.com/s/pjdjiow5gx6cggbo5uapndg5lb1ljb5v

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Please provide full name (listed on driver’s license) of all participants by close of business on November 7, 2023, so that the names can be submitted to security for gate access.

For all those who are attending the non-mandatory site visit please remember to bring/wear closed toed shoes, pants and eye protection.

3.2 All bids must be electronically submitted by or before 2:00 PM, on the listing end date/bid close date to bids@oversightdistrict.org for consideration.

3.3 Bids may not be submitted by any other means other than as described in Section 3.2. CFTOD will not accept bids sent by U.S. Mail, private couriers, fax, or email.

3.4 Any bids received after the stated time and date will not be considered.

3.5 Bids not conforming to the instructions will be subject to disqualification at the sole option of the District.

SECTION 4. INQUIRIES

4.1 All questions must be submitted electronically via email to Richard Parente at rparente@oversightdistrict.org.

Responses will returned electronically, and provided to all bidders. In the Subject Line of the email, clearly indicate the following: C006483 Substation Radiator Replacements Phase 2.

4.2 If necessary, an addendum will be emailed to all bidders.

4.3 It is our standard policy in most cases that no addendum will be issued later than three (3) calendar days prior to the date for receipt of bids, except an addendum withdrawing the solicitation or one which includes postponement of the date for receipt of bids.

4.4 No verbal or written information which is obtained other than by information in this document, or by addendum, will be binding on the District.

SECTION 5. QUALIFICATION OF BIDDERS

5.1 Contractor must have previous experience performing the scope of services.

5.2 Contractor shall provide a reference list of at least two (2) clients where it has provided construction services in a similar capacity. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references.

See EXHIBIT E – Client Reference List.

5.3 Contractor must be qualified to work on high voltage energized substations.

5.4 Contractor shall provide certification for the testing laboratory providing oil analysis.

5.5 Veteran or BuyLocal qualified? Include your affidavit or certificate for consideration.

SECTION 6. LOBBYING/BIDDER CONTACT/ANTI-COLLUSION

6.1 BIDDERS ARE HEREBY ADVISED THAT CONTACT IS NOT PERMITTED WITH ANY CFTOD

PERSONNEL OR BOARD MEMBER DURING THE BID PERIOD RELATED TO OR INVOLVED WITH THIS

REQUEST. BIDDERS ARE RESTRICTED FROM DISCUSSING THEIR SUBMITTALS AND THIS

SOLICITATION WITH COMPETING FIRMS UNDER THIS SOLICITATION. ALL ORAL OR WRITTEN

INQUIRIES MUST BE DIRECTED THROUGH THE ASSIGNED PROCUREMENT PERSONNEL.

6.2 Any bidder or any individuals that lobby on behalf of the bidder or interact with other bidders during the time specified will result in rejection/ disqualification of their bid under said solicitation.

6.3 Bidders shall not divulge, discuss, or compare this solicitation with any other bidder or collude with any other bidder in the preparation of their bid in order to gain an unfair advantage in the award of this contract. By submitting a bid, ITB # C006483 Page 3 of 5

Bidder acknowledges all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S.

SECTION 7. MODIFICATION OR WITHDRAWAL OF BID

7.1 A Bid may not be modified, withdrawn, or cancelled by the Bidder for ninety (90) days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting its Bid. Prior to the date and time of receipt of Bids, a Bidder may withdraw its Bid and resubmit at any time before the date and time stipulated for receipt of Bids. The Bid Guarantee shall be in an amount sufficient for the Bid as modified or submitted.

SECTION 8. AWARD

8.1 CFTOD reserves the right to accept or reject any or all bids.

8.2 CFTOD reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request clarification or other information to evaluate any or all bids.

8.3 CFTOD will negotiate an agreement with the awarded bidder. If an agreement cannot be reached with the selected bidder, CFTOD reserves the right to negotiate with the next bidder (or subsequent bidder) until an agreement is reached.

8.4 The basis of award will be the grand total of Items 1 through 7 on EXHIBIT B – Bid Pricing Form.

8.5 BuyLocal, Veteran, and Opportunity Zone qualified vendors receive a bid preference as noted in Procurement Policy

PRO-100.

BuyLocal and Veterans:

o Contract awards $1,000,000 or less. If the Low Bidder is not a BuyLocal or Veteran Small Business and the lowest bid submitted by a responsive and responsible Veteran Small is within 5% of the bid of such Low Bidder, such Buy Local or Veteran Small Business will be deemed the lowest, responsive and responsible bidder and awarded the contract.

o Contract awards exceeding $1,000,000. If the Low Bidder is not a BuyLocal or Veteran Small Business whose bid is less than a $50,000 variance in price from the low bid, such Buy Local or Veteran Small Business will be deemed the lowest, responsive, and responsible bidder and awarded the contract.

Opportunity Zone:

o Contract Awards $1,000,000 or less. If the Low Bidder is not located in a Qualified Opportunity

Zone, and the next lowest bid submitted from an Opportunity Zone vendor is within 10% of the low bid, such Opportunity Zone vendor will be proclaimed the low bid and deemed the awarded bidder.

o Contracts Awards Exceeding $1,000,000. If the Low Bidder is not located in a Qualified Opportunity Zone, and the next lowest bid submitted from a Opportunity Zone vendor is within 10% of the low bid and not more than $100,000 in difference, such Opportunity Zone vendor will be proclaimed the low bid and deemed the awarded bidder.

SECTION 9. BOND REQUIREMENTS

9.1 Bid Bond: Not applicable to this project

9.2 Performance and Payment Bond: Not applicable to this project

SECTION 10. DRAWINGS, SPECIFICATIONS AND PERMITS RELATED TO THIS PROJECT

10.1 Drawings: Not applicable to this project

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10.2 Specifications: Specifications are separately bound. For the specifications, refer to EXHIBIT G - List of Drawings & Specifications. All specifications listed therein, and any applicable Addenda subsequently issued thereto, are specifically incorporated into the Scope of Services.

SECTION 11. DELAY DAMAGES SUBJECT TO THIS PROJECT

The Owner may incur financial loss if the Work is not substantially and finally complete by the dates set forth in the Scope of Services. The Contractor (and its Surety) shall be liable for damages in accordance with the applicable provisions of the Project Manual.

Liquidated Damages: Not applicable to this project

SECTION 12. CFTOD REQUIRED CLAUSES

12.1 MATERIALS. All materials submitted in response to this solicitation shall become the property of CFTOD.

12.2 COST INCURRED IN RESPONDING. All costs directly or indirectly related to bid preparation, representation or clarification shall be the sole responsibility of and be borne by the proposer.

12.3 PUBLIC ENTITY CRIMES. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a consultant, supplier, sub-consultant, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

12.4 E-VERIFY. The Proposer shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Proposer during the term of the contract and shall expressly require any sub-consultants performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the sub-consultant during the contract term.

12.5 INTELLECTUAL PROPERTY RIGHTS. The proposer will indemnify and hold harmless, CFTOD from liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or un-patented invention, process, article or work manufactured or used in the performance of the contract, including its use by CFTOD. If the proposer uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright, or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work. This article will survive the termination of any contract with CFTOD.

12.6 SUBCONTRACTS. Nothing contained in this specification will be construed as establishing any contractual relationship between any sub-contractor and CFTOD.

A. The proposer will be fully responsible to CFTOD for the acts and omissions of the sub-contractor and their employees.

B. After award of the contract, any changes in sub-consultants requires prior CFTOD written approval.

12.7 AGREEMENT. A contract will be drafted after award for any work to be performed as a result of this solicitation.

This solicitation, the submitted proposal, all attachments, and any addendum released, and the corresponding contract will constitute the complete agreement between the proposer and Central Florida Tourism Oversight District. Should there be any conflict between the terms of this solicitation, the submitted proposal, and the terms of the agreement (Contract), the terms of the Contract shall be final and binding. The solicitation shall control where in conflict with the submitted proposal.

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12.8 DISTRICT INSURANCE REQUIREMENTS.

A. The Contractor/Consultant shall at its expense procure and maintain during the life of this Contract and for two

(2) years thereafter (and shall require the same from its Subcontractors and Sub-subcontractors) the following types and minimum amounts of insurance:

i. Commercial General Liability Insurance including liability assumed under written contract, bodily injury, property damage, personal and advertising injury, and products/completed operations liability written on an occurrence basis with minimum combined single limits for bodily injury and property damage of $1,000,000 per occurrence;

ii. Automobile Liability coverage for all owned, non-owned and hired vehicles written on an occurrence basis, with minimum combined single limits of $1,000,000 per occurrence;

iii. Workers’ Compensation Insurance providing statutory benefits and Employer’s Liability Insurance with minimum limits of $1,000,000 per occurrence;

iv. Umbrella Liability on a follow-form basis providing coverage excess of the underlying policies required by i., ii, and iii. above in an amount of at least $1,000,000 per occurrence; and

Contractor is not required to commercially insure its owned, rented or borrowed machinery, tools, equipment, office trailers, vehicles, and other property but agrees that Owner is not responsible for and Contractor holds Owner harmless for loss, damage or theft of such items.

B. All insurance required under this Article shall be with companies and on forms authorized to issue insurance in Florida and with an insurer financial strength rating from AM Best of no less than A- or an equivalent rating from a similar, recognized ratings agency unless such requirements are waived, in writing, by the Owner’s Risk Manager. Certificates of insurance (or copies of policies, if required by the Owner) shall be furnished to the Owner.

C. CANCELLATION. All such insurance required by this Article shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days unrestricted prior written notice thereof is furnished to Contractor, who agrees to promptly relay any such notice received to Owner.

D. ADDITIONAL INSUREDS. Each liability policy required herein (except Workers’ Compensation or Professional Liability) shall schedule as Additional Insureds, on a primary and non-contributory basis, the Owner and its affiliated entities and their supervisors, officers, employees, agents and assigns.

E. WAIVERS. The Contractor hereby waives, and will require its Subcontractors and Sub- subcontractors to waive and to require its and their insurers to waive their rights of recovery or subrogation against the Owner and its affiliated entities, supervisors, officers, employees, agents and assigns.

F. CLAIMS. The Contractor and its Subcontractors and Sub-subcontractors shall assist and cooperate in every manner possible in connection with the adjustment of all claims arising out of the operations conducted under or in connection with the Work and shall cooperate with the insurance carrier or carriers of the Owner and of the Contractor, its Subcontractors and Sub-subcontractors in all litigated claims and demands which arise out of said operations and which the said insurance carrier or carriers are called upon to adjust or resist.

SECTION 13. EXHIBITS & ATTACHMENTS

EXHIBIT A – Scope of Services EXHIBIT B – Bid Pricing Form* EXHIBIT C – Schedule of Unit Prices for Approved Additional Work * EXHIBIT D – Bid Submittal Affidavit* EXHIBIT E – Client Reference List* EXHIBIT F – BuyLocal/Veteran/Opportunity Zone Affidavit of Eligibility* EXHIBIT G – List of Drawings & Specifications ATTACHMENT 1 – Sample Contract ATTACHMENT 2 – Project Specifications

*Submit with your bid

EXHIBIT A - Scope of Services

ITB No.: C006483 Project: Substation Radiator Replacements Phase 2

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The Scope of Services for the Substation Radiator Replacements Phase 2 project including specific elements is generally summarized below, but is not intended to be a complete description of the Work. Any quantities or measurements, if included in the summaries, are approximate and are not to be used in estimating the Work.

1.2 It is the intent of the Owner that the Contractor will perform all of the Work of any kind and nature described in the specifications referenced in EXHIBIT G – List of Drawings & Specifications, which is within the Contractor's Scope of Services unless specifically excluded or indicated as Owner-furnished and/or installed. Any Work not specifically described in the specifications, but required to fulfill the intent of a "complete job" for the Contractor's Scope of Services will be considered to be included in the Contract.

SECTION 2. SCOPE OF SERVICES

2.1 WORK COVERED BY CONTRACT DOCUMENTS

A. The Work covered under these specifications shall include, but is not limited to, furnishing all equipment and materials, providing all labor, supervision, administration and management; and supplying all construction equipment, tools, machinery, temporary controls, transportation and other facilities and services necessary to provide the service required by the Contract Documents, complete and ready for use.

B. Location: The Work is within the limits of the Central Florida Tourism Oversight District (“CFTOD”), Lake Buena Vista, Florida.

C. Summary of the Work:

1. The scope of this project includes, but is not limited to, installation of Owner-furnished radiators - ten

(10) each for Epcot “A” and ten (10) each for Epcot “B” 69/12470kV transformers and five (5) each for U110 and five (5) each for U169 Theme Park 12470/7200kV transformers (total of thirty (30) each) including new mounting hardware for radiators and fans, performing certified lab testing of oil, replacing all radiators on each transformer and disposing of removed radiators. Radiators and mounting hardware for fans shall be OFM.

2. Contractor is responsible for, but not limited to, supplying all labor, supervision, and equipment as per referenced specifications listed herein. Contractor is responsible for but not limited to complying with all state and local codes including RCID Epcot Building Codes, National Electric Code, National Electrical Safety Code and OSHA standards 29 CFR parts 1910 & 1926 specifically.

3. The above descriptions are intended to give a general definition of the Scope of Work and shall not be construed to be an itemized listing of all elements of work involved. The Contractor shall be responsible for the construction of complete facilities, conforming in all respects to the details and requirements of the specifications, drawings and other contract documents.

D. Section 01111 provides general instructions to the Contractor for this project.

2.2 WORK BY OTHERS

A. Reedy Creek Energy Services (“RCES”):

1. All electrical isolation including switching, tagging, and grounding of any equipment and systems necessary to establish a safe work area.

2. Provide suitable access to work location and transformers to be worked on.

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3. Disconnect and reconnect all external protection, control and relay wiring, as required.

4. Provide sanitation facilities.

2.3 WORK SEQUENCE

A. Equipment:

1. McGraw Edison

a. Serial Numbers:

i. C-06135-5-1

ii. C-06136-5-2

b. Location: EPCOT 69KV/12KV Substation, 751 Backstage Lane Substation, Lake Buena Vista, Florida

c. Gallons of Oil: 4,890 each

d. LTC: UZD 100gls

e. Voltage: 67Kv-13.09Kv

f. MVA: 18/24/30

2. Asea

a. Serial Numbers:

i. A0505T

b. Location: Theme Park 69KV/12KV Substation, 5300 Center Drive, Lake Buena Vista, Florida

c. Gallons of Oil: 2,255

d. Voltage: 12470/7200

e. MVA: 10/12.5

3. Asea

a. Serial Numbers:

i. A0094

b. Location: Theme Park 69KV/12KV Substation, 5300 Center Drive, Lake Buena Vista, Florida

c. Gallons of Oil: 1,995

d. Voltage: 12470/7200

e. MVA: 10/12.5

B. Supply and Delivery:

1. Contractor shall include supplying a 55-gallon drum of new mineral oil for each transformer. Provide a per barrel or gallon price for additional mineral oil as may be required.

2. Contractor shall supply all gaskets needed for radiator flanges.

3. Installation: Repeat the same scope on the other unit with different mobilizations included in the quote as a line item. This additional cost will only be needed if we can’t move to the second unit within 48 hours of completions of the first unit radiators being replaced.

4. Contractor shall have the oil tested by a certified lab after the oil has been processed and returned to the unit for DGA, moisture and dielectric strength. The units were purchase as PCB free transformers and all tests for PCB to date have been non-detectable (<1ppm).

5. If contaminated oil is discovered during the processing, additional services will be recommended and if necessary, a change will be made to the contract.

6. Contractor shall provide all necessary crew and equipment to perform the installation of replacement radiators on the above transformers including, but not limited to the following:

a. Contractor shall mobilize crew and equipment to customer site.

b. Contractor shall verify disconnect and grounding of equipment by others. The units are in service.

7. Contractor shall replace all ten (10) radiators on each of the 69kV transformers and five (5) each on the 12kV transformers as follows:

a. Provide and install new gaskets for radiator flanges.

b. Relocate radiators and make ready to install.

c. Contractor should expect valves are not able to hold oil. Cost should be reflective of a full drain.

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d. Contractor to remove radiators with crane truck provided by contractor and provide a lift plan to RCES for approval before lift begins.

e. Clean flanges, install new gaskets

f. Contractor shall install new radiator(s), use new hardware.

g. Contractor shall filter oil in returning to transformer using a vacuum filling as approved by RCES and in accordance to the provided transformer vacuum criteria. Valves on the tank will be open to fill radiators, remove air from radiators.

8. Contractor shall dispose of removed radiators, oil contaminated bolsters, absorbent pads, etc., and all solid waste associated with the radiator replacements.

9. Contractor shall review all work with customer prior to reconnection to HV.

10. Contractor will provide written final report of all work performed.

C. Owner Responsibility:

1. All electrical isolation including switching, tagging, and grounding of any equipment and systems necessary to establish a safe work area.

2. Provide suitable access to work location and transformers to be worked on.

3. Disconnect and reconnect all external protection, control and relay wiring, as required.

4. Provide sanitation facilities.

D. Contractor will be responsible for all oil storage and clean up (if caused by contractor) during the replacement of the radiators, in accordance with State of Florida Requirements.

2.4 ATTACHMENTS

A. The following listed attachments are incorporated herein by reference:

1. Transformer Vacuum Criteria – David Deines, procedure has been edited for clarity by Jerry Murphy, October 28, 2020.

SECTION 3. PROJECT MILESTONE SCHEDULE

3.1 Owner will attempt to use the following time schedule, which will result in the final completion of the above scope of services.

MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed / Contract Execution January 8, 2024 -

Preconstruction Meeting / Submit Project Specific Safety Plan (“PSSP”) and Lift Plans

January 10, 2024 -

Mobilization January 15, 2024

(Day 1)

Substantial Completion - 90 Days from Day 1

Final Completion - 120 Days from Day 1

NOTE: These dates are estimated dates only and are subject to change.

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SECTION 4. EMPLOYEES

The following applies to ALL contract work:

4.1 The Contractor shall perform the basic services outlined within this scope of services between the hours of 7:00 A.M.

and 5:00 P.M., Monday through Friday, or as deemed necessary and approved by Owner. Contractor shall be prepared to work twenty-four (24) hours as required to pull a vacuum on equipment. These hours are subject to change depending on the time of year and as a result of special events or holidays.

4.2 Owner will designate where Contractor's crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the Owner.

4.3 Owner reserves the right to refuse any Contractor's employee who does not meet or conform to Owner’s policies.

Contractor's employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes a level of professional hygiene that includes all Contractor-provided uniforms.

4.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the Services.

4.5 Any and all complaints or calls for assistance from Owner or its agents or representatives shall be responded to by Contractor within twenty-four (24) hours of Owner’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by Contractor.

4.6 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner towards Owner, guests, staff, and management. In the event the Owner believes that any of Contractor's employees are acting other than as herein required, or Owner or its agents determine that any of such employees are not performing their duties in a competent manner, Owner shall so advise Contractor and Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by Owner. Contractor shall maintain continuous and regular communications with Owner concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor's employees that may result or occur in connection with the services to be provided by Contractor hereunder.

4.7 All services shall be approved by and scheduled through the Owner or its authorized representative.

4.8 Contractor shall make walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. Owner may attend the walk/ride-through.

4.9 Contractor shall be required to provide response correspondence to any service requests sent via the Owner.

4.10 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

4.11 The Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the services, and shall continuously throughout performance of the services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the Owner may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the Owner incurs the clean-up cost, the Owner will deduct the expenses incurred from any sums then or thereafter due the Contractor.

SECTION 5. QUALITY CONTROL

5.1 Contractor shall establish a quality control / quality assurance program specific to this contract scope and shall

ITB # C006483 Page 5 of 5 maintain and monitor the program throughout the life of the contract.

5.2 Owner will have the right at any stage of the operation to reject any or all work and material that in the Owner's opinion does not meet the requirements of these scope of services.

SECTION 6. DAMAGE

6.1 Any damages caused by the Contractor shall be repaired by the Contractor within twenty-four (24) hours, or shall be repaired by the Owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by the Contractor shall be the responsibility of the Contractor.

6.2 Should the Owner elect to have the Contractor perform any work outside the scope of services, the Owner may request a lump sum proposal for the Work or may direct the Contractor to proceed on a time and material basis.

6.3 Contractor shall report all damages to the Owner immediately.

SECTION 7. SAFETY

7.1 All Contractors’ equipment shall be properly maintained with all safety equipment intact and operational.

7.2 Contractor shall acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work on the project.

7.3 Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, hard hat, safety vest, eye and hand protection.

7.4 Contractor shall provide a Project Specific Safety Plan (“PSSP”) to Owner’s Construction Safety Consultant prior to start of any work to include the following:

Contractor company name and contact information;

Project number and name;

Summary of work to be performed;

Job hazards present and how to mitigate;

Personnel names to be working onsite;

Equipment to be utilized in performance of the work; and Job hazard analysis (“JHA”).

7.5 Contractor shall provide lift plans for Owner’s approval prior to mobilization.

7.6 Contractor shall have portable oil containment for any oil spills or leaks.

SECTION 8. QUALIFICATIONS

8.1 Contractor must have previous experience performing the scope of services noted in Section 2.

8.2 Contractor shall provide a reference list of at least two (2) clients where it has provided construction services in a similar capacity. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references.

See EXHIBIT E – Client Reference List.

8.3 Contractor must be qualified to work on high voltage energized substations.

8.4 Contractor shall provide certification for the testing laboratory providing oil analysis.

Bid #

Project:

Bidder:

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

1 Provide 55-Gallon Drums of Mineral Oil 4 EA -$ -$ 2 Furnish Gaskets (2 EA per Radiator) 60 EA -$ -$ 3 Testing and Analysis of Oil (Laboratory Cost) 4 Tests -$ -$ 4 Replace Owner-Furnished Radiators at EPCOT "A" (10 EA)* 1 LS -$ -$ 5 Replace Owner-Furnished Radiators at EPCOT "B" (10 EA)* 1 LS -$ -$ 6 Replace Owner-Furnished Radiators at Theme Park U110 (5 EA)* 1 LS -$ -$ 7 Replace Owner-Furnished Radiators at Theme Park U169 (5 EA)* 1 LS -$ -$

*All labor, incidental materials (not listed), equipment, tools, testing (not listed) and reports for complete radiator replacements shall be included.

GRAND TOTAL

Fill In All Pink Areas And Totals Should Automatically Tabulate.

Substation Radiator Replacements Phase 2

EXHIBIT B – Bid Pricing Form C006483

REFER TO ATTACHED EXCEL

SPREADSHEET FOR DATA ENTRY

FOR REFERENCE ONLY

Bid # Project:

ITEM UNIT OF

MEAURE UNIT COST

EXHIBIT C - Schedule of Unit Prices for Approved Additional Work

1.1 These Unit Prices will be used for labor/materials outside of the scope of service that are mutually agreed upon during the contract term.

1.2 Bidder shall complete the Schedule of Unit Prices listed below. Pricing must be included as part of the bid submittal package by the bid due date.

C006483 Substation Radiator Replacements Phase 2

SECTION 1. SCHEDULE OF UNIT PRICES

Fill In All Pink Areas.

DESCRIPTION

REFER TO ATTACHED EXCEL

HOURLY

WAGE RATE

OVERTIME

WAGE RATE

HOURY

RATE

DAILY

RATE

WEEKLY

RATE

MONTHLY

RATE

The table below lists each type of Contractor-owned equipment to be utilized in the performance of the Work and the hourly, daily, weekly and monthly rate corresponding to each. Each and every equipment rate shall remain in effect for the duration of the Contract and shall apply for the purpose of calculating changes to the amount of the Contract Sum attributable to both additions to and deletions from the Work (collectively, changes to the Work). The rates applied in such computations shall be strictly applied in the following manner: the hourly rate shall be applied when the equipment is utilized for less than one (1) eight-hour day; the daily rate shall be applied when the equipment is utilized for more than one (1) but less than five (5) consecutive days; the weekly rate shall be applied when the equipment is utilized for more than five (5) consecutive days but less than four (4) consecutive weeks; and, the monthly rate shall be applied when the equipment is utilized for four (4) or more consecutive weeks, including any net portions thereof, which shall be applied on a prorated basis. The equipment rates set forth below are exclusive of the cost of Labor, if any, that is necessary to operate the equipment. The equipment rates included in the list below do not apply to rented equipment, the costs for which are subject to the corresponding provisions set forth in Article 12 of the General Conditions of the Contract for Construction.

The Bidder shall list each type of Contractor-owned equipment applicable to the performance of the Contract Work and provide the corresponding daily, weekly and monthly rate for each in the table below.

EQUIPMENT TYPE

Note: Fill In All Pink Areas.

LABOR CATEGORY

2.1 The following is an integral portion to the aforementioned Schedule of Unit Prices, and together with the Unit Prices, may be utilized as the basis for adjustments to the Contract Sum for additions to and deletions from the Contract Work, as the Owner’s Representative may direct, in accordance with Article 12 of the General Conditions of the Contract for Construction. All Hourly Rates (labor wages and equipment rates) are inclusive of Contractor’s overhead, profit and cost of all employee burdens, benefits, insurance and Workers’ Compensation coverage. Overtime rates are applicable to a five (5) day workweek for hours worked in excess of forty (40) hours per week, excluding weekends and holidays.

2.2 The Bidder shall list each category applicable to the performance of the Contract Work and provide the corresponding wage rates for each in the table below.

2.3 Bidder shall complete the Schedules of Wage & Equipment Rates listed below. Pricing must be included as part of the bid submittal package by the bid due date.

Fill In All Pink Areas.

ITB # C006483

SECTION 2. SCHEDULES OF WAGE & EQUIPMENT RATES

2.4 Contractor-owned Equipment Rates:

REFER TO ATTACHED EXCEL

EXHIBIT D - Bid Submittal Affidavit

Title: Substation Radiator Replacements Phase 2

Bid #: C006483

Contact: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst rparente@oversightdistrict.org

(689) 254-3539

SECTION 1. BASE BID

Company Name:

We have examined all the bidding documents and the site of the Work, and submit the following bid proposal in which we affirm the following statements:

A) We will hold our Bid open and valid for ninety (90) days from the date of bid opening per Section 7 of the Invitation to Bid;

B) We will enter into a Services Agreement on the form provided by the Owner if awarded the contract based on our Bid;

C) We will perform and complete all Base Bid Work for the Lump Sum Fixed Price of:

(Base Bid in words)

DOLLARS

($______________) which covers the Contractor’s profit and general overhead and all costs and expenses of any nature whatsoever (including, without limitation, trench safety, labor, equipment, materials, and all taxes).

SECTION 2. BID DOCUMENTS & ADDENDUM ACKNOWLEDGEMENT

Our company acknowledges receipt of the Invitation to Bid, and all other bidding documents for the Project including the following Addendums:

Addendum No. _______, dated___________________.

Addendum No. _______, dated___________________.

Addendum No. _______, dated___________________.

SECTION 3. BIDDER CHECKLIST

☐ Bidder acknowledges receipt of all Addenda.

☐ Bidder has submitted an EXHIBIT B – Bid Pricing Form.

☐ Bidder has submitted an EXHIBIT C – Schedule of Unit Prices for Approved Additional Work.

☐ Bidder has submitted a signed EXHIBIT D - Bid Submittal Affidavit.

☐ Bidder has submitted an EXHIBIT E – Client Reference List.

☐ Bidder, if eligible, has submitted EXHIBIT F – Affidavit of Eligibility Forms or Certificate of Eligibility.

☐ Bidder has submitted certification for the testing laboratory providing oil analysis.

ITB # C006483 Page 2 of 2

SECTION 4. BID AFFIDAVIT; NON-COLLUSION

I, ___________________________________, as a duly authorized employee of the Company, affirm I have executed this Bid with full authority to do so and that the Company has not, directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free, competitive bidding in connection with above named project with any other Bidder, and;

that all statements contained in our bid and in this affidavit are true and correct, and made with full knowledge that Central Florida Tourism Oversight District relies upon the truth of the statements contained in said Bid, and in the statements contained in this affidavit in awarding a contract for this project.

Affirmed this ________ day of _______________________, _______.

LEGAL COMPANY NAME:

By:

(Signature)

Printed Name:

Title:

Telephone:

E-Mail:

Home Office Address:

EXHIBIT E – Client Reference List

Project: Substation Radiator Replacements Phase 2

CLIENT REFERENCE LIST

Please use this form to provide at least two (2) client references for similar services performed.

CLIENT NAME

PROJECT NUMBER &

NAME

CONTACT NAME &

PHONE NUMBER

START &

COMPLETION DATES

DESCRIPTION OF SERVICES PERFORMED SIMILAR TO THIS BID

CLIENT NAME

PROJECT NUMBER &

NAME

CONTACT NAME &

PHONE NUMBER

START &

COMPLETION DATES

DESCRIPTION OF SERVICES PERFORMED SIMILAR TO THIS BID

CLIENT NAME

PROJECT NUMBER &

NAME

CONTACT NAME &

PHONE NUMBER

START &

COMPLETION DATES

DESCRIPTION OF SERVICES PERFORMED SIMILAR TO THIS BID

CLIENT NAME

PROJECT NUMBER &

NAME

CONTACT NAME &

PHONE NUMBER

START &

COMPLETION DATES

DESCRIPTION OF SERVICES PERFORMED SIMILAR TO THIS BID

Veteran Small Business & Buy Local Program

____ Veteran Small Business:

• The business owned and controlled by veterans as defined in Section 502 of the Veterans

Benefits, Health Care, and Information Technology Act of 2006, as such may be amended from time to time, which business is also:

(i) domiciled in the State of Florida; and

(ii) listed in the federal Database of Veteran-owned Businesses.

• REQUIRED ATTACHMENTS:

o Proof the business is a small business concern that is owned and controlled by veterans as defined in Section 502 of the Veterans Benefits, Health Care, and Information Technology Act of 2006.

____Local Business (Buy Local):

• The business has its headquarters, manufacturing facility, or principal office located or having a street address within the jurisdictional boundaries of Orange, Osceola, Lake, Polk, or Seminole County for at least six (6) months immediately prior to the issuance of the solicitation to which the business is responding; OR

• The Owner/Principal of the business maintains his/her primary residence within the jurisdictional boundaries of Orange, Osceola, Lake, Polk, or Seminole County.

• REQUIRED ATTACHMENTS:

o A physical business address (no post office boxes will be considered);

o A copy of a valid and current Local Business License Tax Receipt duly issued by a local government located within the jurisdictional boundaries of Osceola, Orange, Lake, Polk or Seminole County; and, o Any other information requested by the district that would verify local business status.

Business Information and Signature:

Business Name: ___________________________________________________________________________________

Signature: _________________________________________________________________________________________

Affidavit of Eligibility Form Submit this form with bid response for solicitations that have Veteran & Buy Local Preference if not already certified.

Select Veteran Small Business or Local Business (Buy Local)

EXHIBIT F - Affidavit of Eligibility Forms

OPPORTUNITY ZONE PROGRAM

The Opportunity Zone Program is a federal program and aims to foster economic development and job creation in economically distressed communities. It was created by the Federal Tax Cuts and Jobs Act of 2017 to encourage businesses, developers and financial institutions to invest long-term capital in low-income census tract areas.

CENTRAL FLORIDA TOURISM OVERSIGHT DISTRICT -

OPPORTUNITY ZONE PROGRAM

The objective of this program is to increase and encourage bidding and contracting participation of businesses located within designated Qualified Opportunity Zones in the following counties:

Orange;

Osceola;

Lake;

Polk; and Seminole.

Businesses having their main office located within the Opportunity Zones maps of Orange, Osceola, Lake, Polk, and Seminole counties indicated in the below link are eligible:

Opportunity Zones Program - FloridaJobs.org

Business Information and Signature:

By signing below, I certify the main office of the Business is located with the Opportunity Zones maps of Orange, Osceola, Lake, Polk, or Seminole county.

Business Name: _______________________________________________________________________________________

Main Office Address:__________________________________________________________________________________

Opportunity Zone County: ___________________________________________________________________________

Signature: _____________________________________________________________________________________________

Opportunity Zone Program

Affidavit of Eligibility Utilize this form when responding to a solicitation, but not certified in program.

EXHIBIT F - Affidavit of Eligibility Forms https://www.irs.gov/credits-deductions/businesses/opportunity-zones https://www.floridajobs.org/business-growth-and-partnerships/for-businesses-and-entrepreneurs/business-resource/opportunity-zones-program

EXHIBIT G – List of Drawings & Specifications

Project: Substation Radiator Replacements Phase 2

DRAWINGS & SPECIFICATIONS

DRAWINGS:

Not applicable to this project.

SPECIFICATIONS:

The following list of specifications is incorporated into the Scope of Services.

SECTION

NO.

SECTION TITLE

ISSUE

DATE

SPECIAL SECTION

Transformer Vacuum Criteria 10/28/2023

DIVISION 00 – CONTRACT & BIDDING DOCUMENTS

00850 List of Drawings & Specifications 10/19/2023

DIVISION 01 – GENERAL REQUIREMENTS

01019 Owner Purchased Products 08/2015 01050 Field Engineering 05/03/2019 01110 Summary of Work 10/19/2023 01111 General Instructions to Contractor 08/2015 01210 Allowances 08/2015 01230 Alternates 08/2015 01295 Schedule of Values 08/2015 01310 Project Coordination 08/2015 01314 Project Meetings 08/2015 01325 Scheduling of Work 08/2015 01330 Submittal Procedures 08/2015 01350 Permitting Procedures 08/2015 01410 Regulatory Requirements 08/2015 01420 References 08/2015 01440 Quality Assurance & Quality Control 09/09/2021 01455 Testing and Inspection Services 08/2015 01500 Temporary Facilities and Controls 08/2015 01571 Stormwater Pollution Prevention Plan 08/2015 01575 Erosion and Sedimentation Control 08/2015 01630 Substitutions and Products Options 08/2015 01640 Owner-Furnished Products 08/2015 01660 Product Storage & Handling Procedures 08/2015 01710 Soils Investigations 08/2015

ITB # C006483 Page 2 of 2

01721 Surveying – Third Party 03/10/2020 01722 Field Engineering 08/2015 01730 Execution 08/2015 01732 Cutting and Patching 08/2015 01740 Cleaning 08/2015 01750 Starting and Adjusting 08/2015 01770 Closeout Procedures 08/2015 01789 Project Record Documents, with Surveying 01/21/2019

DIVISION 16 - ELECTRICAL

16060 Grounding and Bonding 03/02/2010 16070 Hangers and Supports 06/10/2009 16075 Electrical Identification 06/10/2009 16080 Electrical Testing 06/10/2009 16120 Conductors and Cable 09/09/2021 16130 Raceway and Boxes 08/25/2009 16150 Wiring Connections 09/09/2021 16210 Electrical Utility Services 06/10/2009 16220 Motors and Generators 06/10/2009 16240 Battery Equipment 06/10/2009 16270 Transformers 08/27/2010 16290 Relaying, Measurement and Control 06/10/2009 16310 Transmission and Distribution Accessories 06/10/2009 16320 High-Voltage Switching and Protection 06/10/2009 16340 Medium-Voltage Switching and Protection 06/10/2009 16360 Unit Substations 06/10/2009 16426 Switchboards 06/10/2009 16430 Low-Voltage Switchgear 06/10/2009 16440 Switchboards, Panelboards and Control Centers 06/10/2009 16450 Bus Assemblies 06/10/2009 16460 Low-Voltage Transformers 06/10/2009 16483 Adjustable Frequency Drive Controller 06/10/2009 16490 Low-Voltage Distribution Components and Accessories 06/10/2009 16500 Lighting 06/10/2009 16710 Communications Circuits 03/22/2010

Transformer Vacuum Criteria – David Deines

Max. Allowable Initial Vacuum for a New Unit

Max. Allowable Initial Vacuum for an In-Service Unit

Maximum Allowable 30 Minute

Temp. °C (0.7% M.I.P.) (1.0% M.I.P.) Difference 10 0.042 mm 0.080 mm 0.038 mm 15 0.068 mm 0.130 mm 0.062 mm 20 0.105 mm 0.200 mm 0.095 mm 25 0.140 mm 0.290 mm 0.150 mm 30 0.225 mm 0.410 mm 0.185 mm 35 0.340 mm 0.620 mm 0.280 mm 40 0.500 mm 0.880 mm 0.380 mm

Expect in the beginning the difference over 30 minutes will be large, as much as 0.2 mm or so. It is common practice to discard or ignore readings for the first five (5) minutes. This is caused by the moisture in the paper displacing the pressure. Each time you measure the 30 minute difference, the value should decrease until the vacuum stabilizes. When the vacuum has stabilized with no significant change for a 30 minute interval most moisture has been drawn out of the cellulous. This will not remove all moisture from the unit. Additional practices can be used to further dry the unit, but there are allowable levels of moisture in the insulating fluids provided in guides like IEEE C57.106 and C57.152.

Once an acceptable stabilized vacuum has been achieved and the valves are close it is expected the vacuum will relax quickly and stabilize if there is no leak in the system. If the unit has a leak, a vacuum cannot be maintained to the levels in the table and during the 30 minute difference tests the vacuum will increase 1-2 mm or more. This can occur after an apparent vacuum has been achieved, requiring additional observation once the process has stopped and the unit is closed off and stabilized.

Before final vacuum pull on the unit a leak rate test should be performed as follows:

1. Coordinate with Owner to blank off any devices that may not withstand vacuum pressures.

2. Pull vacuum to 2 mm for 30 minutes. Avoid going much below 2 mm as this will affect the measurements.

3. Close off the valve with the vacuum connection on the tank.

4. Wait five (5) minutes and take a vacuum reading.

5. Wait another ten (10) minutes and take another vacuum reading.

6. The difference (first reading less the second) should be compared to the following:

Gallons Difference Gallons Difference ≤ 5000 0.66 mm ≤ 12000 0.66 mm ≤ 6000 0.57 mm ≤ 14000 0.57 mm ≤ 7000 0.50 mm ≤ 16000 0.50 mm ≤ 8000 0.45 mm ≤ 18000 0.45 mm ≤ 9000 0.36 mm ≤ 20000 0.19 mm ≤ 10000 0.30 mm 22200 + 0.18 mm

7. If the difference is lower than the table, then proceed with final vacuum. If not, repair leak.

This procedure has been edited for clarity by Jerry Murphy 28 October 2020.

ATTACHMENT 1 - Project Specifications

FANUM001

Typewritten Text Section 1.04 - Attachments

Central Florida Tourism Oversight District Section 00850 CFTOD ITB: C006483 List of Drawings & Specifications Project: Substation Radiator Replacements Phase 2 Issue Date: 10/19/2023 Maximo No. 8583028

SECTION 00850

LIST OF DRAWINGS & SPECIFICATIONS

Prepared by: Reedy Creek Energy Services

Drawings: None Specifications: Special Section, Divisions 00, 01 and 16 (Divisions 02 through 13 not used)

DRAWINGS: None

SPECIFICATIONS:

The following list of specifications is applicable to the foregoing.

Section No. Specification Title

Special Spec. Transformer Vacuum Criteria 10/28/2020

DIVISION 00 – CONTRACT & BIDDING DOCUMENTS:

00850 List of Drawings & Specifications 10/19/2023

DIVISION 01 – GENERAL REQUIREMENTS

01019 Owner Purchased Products 08/2015 01050 Field Engineering 05/03/2019 01110 Summary of Work 10/19/2023 01111 General Instructions to Contractor 08/2015 01210 Allowances 08/2015 01230 Alternates 08/2015 01295 Schedule of Values 08/2015 01310 Project Coordination 08/2015 01314 Project Meetings 08/2015 01325 Scheduling of Work 08/2015 01330 Submittal Procedures 08/2015 01350 Permitting Procedures 08/2015 01410 Regulatory Requirements 08/2015 01420 References 08/2015 01440 Quality Assurance & Quality Control 09/09/2021 01455 Testing and Inspection Services 08/2015 01500 Temporary Facilities and Controls 08/2015 01571 Stormwater Pollution Prevention Plan 08/2015 01575 Erosion and Sedimentation Control 08/2015 01630 Substitutions and Products Options 08/2015 01640 Owner-Furnished Products 08/2015 01660 Product Storage & Handling Procedures 08/2015 01710 Soils Investigations 08/2015 01721 Surveying – Third Party 03/10/2020 01722 Field Engineering 08/2015 01730 Execution 08/2015 01732 Cutting and Patching 08/2015 01740 Cleaning 08/2015 01750 Starting and Adjusting 08/2015 01770 Closeout Procedures 08/2015 01789 Project Record Documents, with Surveying 01/21/2019

Central Florida Tourism Oversight District Section 00850 CFTOD ITB: C006483 List of Drawings & Specifications Project: Substation Radiator Replacements Phase 2 Issue Date: 10/19/2023

THE FOLLOWING DIVISIONS ARE FROM:

RCES ELECTRICAL CONSTRUCTION SPECIFICATIONS 2009 REV. 4 DATED 09/09/2022

DIVISION 16 – ELECTRICAL

16060…