C Annexes.pdf

0200000 – Management and Administration Table of Contents

Spec Item Title

2 Management and Administration

2.1 Definitions and Acronyms

2.2 General Information

2.2.1 Government Regular Working Hours

2.2.1.1 Observed Federal Holidays

2.2.1.2 Restriction to Contractor Working Hours

2.2.2 Wage Determinations

2.2.3 Requirements Hierarchy

2.3 General Administrative Requirements

2.3.1 Required Conferences and Meetings

2.3.2 Training for Maintenance and Operation of New and Replacement Systems and Equipment

2.3.3 Partnering

2.3.3.1 Informal Partnering

2.3.3.2 Contract Partnering Administration

2.3.3.3 Contract Partnering Session Attendees

2.3.4 Permits and Licenses

2.3.5 Insurance

2.3.5.1 Certificate of Insurance

2.3.5.2 Minimum Insurance Amounts

2.3.6 Protection of Government Property

2.3.7 Government Information Technology (IT) System

2.3.8 Directives, Instructions, and References

2.3.9 Invoicing Procedures

2.3.10 Forms

2.4 Government-Furnished Property, Materials and Services

2.4.1 Government-Furnished Utilities (GFU)

2.5 Contractor-Furnished Items

2.5.1 Communication Equipment

2.5.2 Desktop and Portable Electronic Devices

2.6 Management

2.6.1 Work Reception

2.6.2 Work Control

2.6.3 Work Schedule

2.6.4 Deliverables

2.6.5 Service Interruptions

2.6.5.1 Service Interruption Request Form NNSY

2.6.6 Quality Management System (QMS)

2.6.6.1 Quality Management (QM) Plan

2.6.6.2 Quality Inspection and Surveillance

2.6.6.3 Quality Inspection and Surveillance Report

2.6.7 System and Equipment Replacement

2.7 Personnel Requirements

2.7.1 Key Personnel

2.7.1.1 Project Manager (PM)

2.7.1.2 Quality Manager

2.7.1.3 Site Safety and Health Officer (SSHO)

2.7.1.4 Environmental/Energy Manager

2.7.2 Employee Requirements

2.7.2.1 Employee Certification and Training

2.7.2.2 Employee Appearance

2.7.2.3 Employee Conduct

2.7.2.4 Identification as Contractor Employee

2.7.2.5 Removal of Employees

2.7.2.6 Proof of Legal Residency

2.7.3 Enterprise-wide Contractor Manpower Reporting Application (eCMRA)

2.8 Security Requirements

2.8.1 Employee Listing

2.8.2 Vehicles

2.8.3 Passes and Badges

2.8.4 Access to Installation

2.8.4.1 DBIDS Program

2.8.4.2 DBIDS Credentials

2.8.5 Access to Buildings

2.8.6 Access Arrangements

2.8.6.1 Escort Arrangement for Secured Areas

2.8.7 Security Clearances

2.8.8 Access to Controlled Unclassified Information

2.8.9 Security Requirements of Norfolk Naval Shipyard (NNSY)

2.8.9.1 Special Security Requirements NNSY

2.8.9.2 Extraordinary Security Requirements NNSY

2.8.9.3 Passes and Badges NNSY

2.8.9.4 Vehicles NNSY

2.8.9.5 Commercial Vehicles NNSY

2.8.9.6 Parking NNSY

2.8.9.7 Vehicle Searches NNSY

2.8.9.8 Escort NNSY

2.8.9.9 Areas not covered by contract NNSY

2.8.9.10 Access to Sensitive Unclassified Information NNSY

2.8.9.11 Photography NNSY

2.8.9.12 Clear Zones and Pedestrian Walkways NNSY

2.8.9.13 Restricted Area Access NNSY

2.8.9.14 Marine Corps Security Force (MCSF) NNSY

2.8.9.15 Material Storage NNSY

2.8.9.16 Contractor Created Openings NNSY

2.8.9.17 Contractor Created Penetrations NNSY

2.8.10 Employee Status

2.9 Contractor Safety Program

2.9.1 Contractor Safety Requirements

2.9.1.1 Experience Modification Rate (EMR)

2.9.1.2 OSHA Days Away From Work, Restricted Duty, or Job Transfer (DART) Rate

2.9.2 Accident Prevention Plan (APP)

2.9.3 Activity Hazard Analysis (AHA)

2.9.4 Safety and Occupational Health (SOH) Risks and Compliance Plans

2.9.4.1 Alcohol and Drug Abuse Prevention Plan

2.9.4.2 Chemical Hazard Communication Program

2.9.4.3 Confined Space Program

2.9.4.4 Critical Lift Plan

2.9.4.5 Fall Prevention and Protection Plan

2.9.5 Crane Operations

2.9.5.1 Crane Inspections

2.9.5.2 Rigging Gear

2.9.5.3 Crane Operations

2.9.6 Accident and Damage Reporting

2.9.6.1 Accident Reporting and Notification Criteria

2.9.7 Fire Protection

2.9.8 Monthly On-Site Labor Report

2.9.9 OSHA Citations and Violations

2.9.10 Safety Inspections and Monitoring

2.9.11 Safety Certification

2.9.12 Safety Apparel on Jobsites

2.9.13 Emergency Medical Treatment

2.9.14 Additional Safety Requirements for Norfolk Naval Shipyard

2.9.14.1 Emergency Response Requirement NNSY

2.9.14.2 Notification NNSY

2.9.14.3 Sheltering NNSY

2.9.14.4 Evacuation NNSY

2.9.14.5 Incident Report NNSY

2.9.14.6 Fire Protection NNSY

2.9.14.7 Hot Work Permit NNSY

2.9.14.8 Traffic Cones and Signs NNSY

2.9.14.9 Access to Radiological Controlled Areas NNSY

2.9.14.10 Restrictions on use of Yellow Material NNSY

2.9.14.11 Danger Tags and Locks NNSY

2.9.14.12 Work Within Bridge Crane Travel Zones NNSY

2.9.14.13 Work on Railroad or Ground Level Crane NNSY

2.10 Environmental Management and Sustainability

2.10.1 Energy Management Program

2.10.1.1 Water Conservation Plan

2.10.1.2 Energy Efficient Products

2.10.2 Environmental Protection

2.10.2.1 ODS Requirements for Refrigerant Recycling

2.10.2.2 Non-Hazardous Waste Disposal

2.10.2.3 Hazardous Waste Disposal

2.10.2.4 Spill Prevention, Containment, and Clean-up

2.10.2.5 Hazardous Material Management

2.10.2.6 Protection of Endangered and Threatened Species (Flora and Fauna)

2.10.2.7 Noise Control

2.10.2.8 Salvage

2.10.2.9 Asbestos Containing Material (ACM)

2.10.3 Sustainable Procurement and Practices

2.10.3.1 Environmentally Preferable Products

2.10.3.2 Use of Recovered Materials

2.10.3.3 Use of Biobased Products

2.10.4 Additional Environmental Protection at Norfolk Naval Shipyard

2.10.4.1 Hazardous Material (HM)/ Hazardous Waste (HW) NNSY

2.10.4.2 Hazardous Material to be brought onto the Station NNSY

2.10.4.3 Hazardous Waste Generated NNSY

2.10.4.4 Storage of Hazardous Waste NNSY

2.10.4.5 Minimization of Hazardous Waste NNSY

2.10.4.6 Hazardous Material Use NNSY

2.10.4.7 Unforeseen Hazardous Material NNSY

2.10.4.8 Health and Safety Plan (HASP)NNSY

2.10.4.9 Asbestos Certification/ Asbestos Containing Material NNSY

2.10.4.10 Safety and Health Requirements for Controls of Asbestos Material NNSY

2.10.4.11 Excavation Requirements NNSY

2.10.4.12 Sampling NNSY

2.10.4.13 Waste Analysis NNSY

2.10.4.14 Soil Storage Management NNSY

2.10.4.15 Soil Disposal NNSY

2.10.4.16 Environmental Management NNSY

2.10.4.17 Waste Hazardous Material /Hazardous Waste / Polychlorinated Biphenyls (PCB)/ Solid

Waste(SW)/Accumulation Disposal and Compliance NNSY

2.10.4.18 Control and Reporting of Hazardous Material(HM) Usage NNSY

2.10.4.19 Water Pollution Control NNSY

2.10.4.20 Housekeeping Requirement NNSY

2.10.4.21 PCB Control Cleanup and Disposal NNSY

2.10.4.22 Paint Removal NNSY

2.10.4.23 Paint Mixing, Spray Painting and Paint Applications NNSY

2.10.4.24 Paint and Thinner Transfer, Handling and Storage Procedures NNSY

2.10.4.25 Virginia Title V Air Permitting and Regulatory Requirements for Asphalt paving Operations

NNSY

2.10.4.26 Manufacture, Mixing Storage, Use or Application of Emulsified Asphalt usage NNSY

2.10.4.27 Asphalt Notification Requirement NNSY

2.10.4.28 Green Procurement Program NNSY

2.10.4.29 GPP Training NNSY

2.10.4.30 Green Procurement Program Policy

2.10.4.31 Environmental Inspection NNSY

2.10.4.32 Mercury Materials NNSY

2.10.4.33 Sewage Odor and Pest control NNSY

2.10.4.34 Crane Operations NNSY

2.10.4.35 Crane Operator’s Qualifications Statement NNSY

2.10.4.36 Crane Work Plan NNSY

2.11 Disaster Preparedness

2.12 Technical Library

2.13 Warranty Management

2.14 Recurring Work Procedures

2.14.1 Recurring Work Preparation of Proposals

2.14.2 Notification to the Government for Work Above the Recurring Work Limitations

2.14.3 Recurring Work Exhibit Line Item Numbers (ELINs)

2.15 Non-Recurring Work

2.15.1 Unit Priced Task (UPT) Work (Non-Negotiated)

2.15.1.1 Acceptance and Performance

2.15.1.2 Invoicing and Receiving Payment

2.15.2 Unit Priced Labor (UPL)Work (Negotiated)

2.15.2.1 Non-Recurring Work Preparation of Proposals

2.15.2.1.1 Labor Requirements

2.15.2.1.2 Direct Material and Construction Equipment Requirements

2.15.2.2 Issuance of Final Task Order

2.15.3 Non-Recurring Work ELINS

0200000 - Management and Administration Spec Item Title Description 2 Management and

Administration

2.1 Definitions and

Acronyms

Definitions and Acronyms are listed in J-0200000-01.

2.2 General Information

2.2.1 Government Regular

Working Hours The Government's regular working hours are from 0700-1600, five days per week, Monday through Friday, except observed Federal holidays.

Exceptions to the regular hours of operation are detailed in subsequent sections of this PWS. The performance of other work requirements shall be accomplished within the Government’s regular working hours unless the specific work requirement specified herein necessitates otherwise.

Any other work outside Government regular working hours requires prior Contracting Officer approval.

2.2.1.1 Observed Federal

Holidays

The Government observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans’ Day, Thanksgiving Day, and Christmas Day.

2.2.1.2 Restriction to

Contractor Working Hours

If the Contractor wishes to work outside of the Government's regular working hours for the Contractor’s convenience, the Contractor shall submit a written Request to Work Outside Government’s Regular Working Hours per Section F. Excludes work to be performed during specified hours.

2.2.2 Wage Determinations Wage Determinations are included in J-0200000-02.

2.2.3 Requirements

Hierarchy Requirements or definitions specified in each spec item of this contract apply to subordinate paragraphs. For example, requirements shown in spec item 3.1 would apply to spec items 3.1.1, 3.1.2, 3.1.2.1, and so on.

Likewise, Performance Standards specified at a lower digit level (i.e. spec item 3.1.1, 3.1.2, 3.1.2.1) apply when performance is assessed at a higher tier (i.e., spec item 3.1) based on the composite work requirements.

2.3 General Administrative

Requirements

2.3.1 Required Conferences

and Meetings

The Contractor may be required to attend administrative and coordination meetings. The Contractor shall attend meetings as shown in this specification or requested by the Contracting Officer.

2.3.2 Training for

Maintenance and Operation of New and Replacement Systems and Equipment

When construction, renovation, or repair work is performed by means other than this contract, the Contractor shall attend Government provided training, as applicable, for maintenance and operation of new and replacement systems and equipment at no additional cost to the Government.

2.3.3 Partnering To increase the likelihood of successful performance of this contract, the Government requires cohesive partnerships with its Contractors and subcontractors. Key stakeholders, including the supported commands who will receive services, principal individuals from NAVFAC, the performance assessment team, and representative(s) of the installation(s) will be invited to participate in the partnering process. Key members of the prime and subcontractors teams, including senior management personnel must participate. The partnership will draw on the strength of each organization in an effort to achieve quality contract services done right the first time, within the contract price, as scheduled, and without any safety mishaps.

Partnering should accomplish three goals:

- The first goal is to develop a cohesive team with common purpose, commitment, and established communication processes.

- The second goal of partnering is contract specific, identifying risks, and opportunities for the team to address.

- The third goal is to sustain the Partnership throughout the contract by identifying and addressing issues that affect the Partnership.

A project’s characteristics determine whether the formal or informal partnering process level is to be used. Due to the characteristics of this particular project, informal partnering will be utilized.

2.3.3.1 Informal Partnering The Contracting Officer shall organize the initial Partnering Meeting with key personnel of the project team, including Contractor's personnel and Government personnel. The initial session will be scheduled concurrent with the Pre-Performance Conference and held no later than 30 days after award and will be held at a Government provided facility as designated by the Contracting Officer.

The Initial Informal Partnering Session will be conducted and facilitated using electronic media (a video and accompanying forms) provided by Contracting Officer. The senior Government stakeholder present will lead the meeting, however, the Contractor’s PM or senior representative is encouraged to participate as co-lead.

The Partners will determine the frequency of the follow-on sessions.

2.3.3.2 Contract Partnering

Administration

Upon award, the ACO will contact the Contractor, supported command(s), Region, and Installation(s) stakeholders, and the performance assessment team to discuss implementation of partnering. A partnership agreement, The Charter, should be in place as early as possible so issues arising, even before work begins, can be resolved using the issues resolution process.

Replacement of Core Management Team members (stakeholders who attended the initial session and manage the contract work day-to-day) is discouraged since it will disrupt the synergy that has been developed. If replacement of a team member proves to be unavoidable, a follow-on partnering session must be held to officially turn the responsibilities of the position over to the new member.

The Core Management Team consisting of the attendees below must be present during the initial and all follow-on partnering sessions. These are the core mandatory attendees. Other stakeholders may attend if they desire or as recommended by the partners.

2.3.3.3 Contract Partnering

Session Attendees

The Contractor shall bring the necessary personnel to successfully partner on this contract. Asterisk indicates mandatory personnel.

President/Vice President

* Project Manager

* Quality Manager Site Safety and Health Officer

2.3.4 Permits and Licenses The Contractor shall obtain all required permits, licenses, and authorizations to perform work under this contract and comply with all the applicable Federal, state, and local laws and regulations. The Contractor shall submit copies of Permits and Licenses to Contracting Officer before work commences as per Section F and as directed by the Contracting Officer.

2.3.5 Insurance The Contractor shall submit a Certificate of Insurance per Section F as evidence of the existence of the following insurance coverage in amounts not less than the amounts specified below in accordance with the FAR Clause 52.228-5, INSURANCE – WORK ON A GOVERNMENT INSTALLATION. This insurance must be maintained during the performance period.

2.3.5.1 Certificate of Insurance The Certificate of Insurance shall provide for at least 30 calendar days written notice to the Contracting Officer by the insurance company prior to cancellation or material change in policy coverage. Other requirements and information are contained in the aforementioned insurance clause.

2.3.5.2 Minimum Insurance

Amounts

The Contractor shall procure and maintain, during the entire period of performance under this contract, the following minimum insurance coverage:

Comprehensive General Liability: $500,000 per occurrence.

Automobile Liability: $200,000 per person, $500,000 per occurrence, $20,000 per occurrence for property damage.

Workmen's Compensation: As required by Federal and state worker's compensation and occupational disease statutes.

Employer's Liability coverage: $100,000, except in states where worker's compensation may not be written by private carriers.

Other as required by state law.

2.3.6 Protection of

Government Property

During execution of the work, the Contractor shall protect Government property. The Contractor shall return areas damaged as a result of negligence under this contract to their original condition at no cost to the Government.

2.3.7 Government

Information Technology (IT) System

The Contractor may be required to access Navy Marine Corps Intranet (NMCI). Prior to being granted access to NMCI, Contractor employees shall obtain a CAC in accordance with security requirements, successfully complete required training, submit a Systems Authorization Access Request (SAAR) Form, and meet all eligibility requirements.

2.3.8 Directives, Instructions, and References

Department of Defense (DoD), Secretary of the Navy (SECNAV), Chief of Naval Operations (OPNAV), and other applicable Directives, Instructions, and References are listed in J-0200000-03. The Contractor shall comply with the most current version of directives, instructions, and references including versions published during the term of the contract.

2.3.9 Invoicing Procedures Refer to Section G for invoicing instructions. Refer to Invoice Form in J- 0200000-04 for sample.

2.3.10 Forms Forms referenced in this Annex, e.g. accident reporting, and damage reporting are included among the Forms in J-0200000-05.

2.4 Government-Furnished

Property, Materials and Services

In accordance with FAR 52.245, GOVERNMENT PROPERTY and NAVFAC Clause 5252.245-9300, GOVERNMENT-FURNISHED PROPERTY, MATERIALS AND SERVICES, and the following paragraphs, the Government will furnish or make available to the Contractor certain Government-owned facilities, utilities, materials, equipment and services for use in connection with this contract as stated below.

2.4.1 Government-Furnished

Utilities

The Government will furnish water and electricity at existing outlets required for the work to be performed under the contract at no cost to the

Contractor. Information concerning the location of existing outlets may be secured from the Contracting Officer. The Contractor shall provide and maintain, at its expense, the necessary service lines from the existing Government outlets to the work site. Provide and maintain backflow prevention devices on connections to domestic water lines and electrical transformer provisions on connections to electric lines. Meet all Federal, State, local, and installation codes and regulations for backflow prevention devices and electrical transformer provisions. Services required by the Contractor, for which there are no available Government outlets, shall be provided by the Contractor at no cost to the Government.

2.5 Contractor-Furnished

Items

Except for items identified as Government Furnished, the Contractor shall provide all equipment, materials, parts, supplies, components, and facilities to perform the requirements of this contract. The Contracting Officer may inspect Contractor-furnished items for adequacy and compliance with contract requirements. Inadequate or unsafe items shall be removed and replaced by the Contractor at no cost to the Government.

Materials containing asbestos, lead, and polychlorinated biphenyls (PCBs) shall not be brought onsite. Energy efficient tools and equipment shall be used when available. The Contracting Officer may at any time require Samples, Material Safety Data Sheets (MSDS) or Manufacturer’s Data Cut Sheets of Materials used in this contract as per Section F.

2.5.1 Communication

Equipment

The Contractor shall obtain, at its own expense, a device to receive and send email, standard telephone service, cellular telephone service, and telephone activated beepers, if required, necessary for the performance of the contract. The Contractor shall provide all phone numbers and valid email address to the Contracting Officer as per Section F. The telephone numbers shall be listed in the Contractor’s name. The standard and cellular telephone service provided by the Contractor shall be available to accept calls from the Government 24 hours a day, 7 days a week.

2.5.2 Desk top and Portable

Electronic Devices

In the process of performing preventative maintenance, certifications, and /or repair it may be necessary to employ the use of portable electronic devices (i.e. laptops, tablets etc.) This equipment shall be approved for use by security prior to being brought on to Norfolk Naval Shipyard property.

2.6 Management The Contractor shall manage the total work effort associated with the services required herein to meet the performance objectives and standards.

Such management includes, but is not limited to planning, scheduling, cost accounting, report preparation, establishing and maintaining records, and quality assurance. The Contractor shall provide a staff with the necessary management expertise to ensure performance objectives and standards are met.

2.6.1 Work Reception The Contractor shall provide the necessary personnel, equipment, space and other necessary items to be able to receive, prioritize, correspond, and respond to service orders and task orders during Government regular working hours and provide a point of contact at a local or toll free number who can perform the above function during other than Government regular working hours.

Norfolk Naval Shipyard is a 24 hours a day seven days a week work site.

The Contractor shall provide the capability to receive, prioritize, correspond, and respond to trouble/service calls and task orders. The Contractor shall respond as required 24 hours a day seven days a week.

2.6.2 Work Control The Contractor shall implement all necessary work control procedures to ensure timely accomplishment of work requirements, as well as to permit tracking and reporting of work in progress as per Section F. The Contractor shall plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified time limits and in conformance with the quality standards established herein. Verbal scheduling and work status updates shall be provided when requested by the Contracting Officer. A status update of any item of work must be provided within two hours of the inquiry during regular working hours, and by 0800 the following work day for inquiries after regular working hours.

The Contractor shall provide work schedules for both Recurring and Non- Recurring Work per Section F. At a minimum, work schedules shall include:

•Description of service(s) to be accomplished •Location (i.e. building number, equipment number, or asset number) •Date service(s) are scheduled to be accomplished

2.6.3 Work Schedule The Contractor's work shall not interfere with normal Government business. In those cases where some interference is unavoidable, the Contractor shall minimize the impact and effects of the interference. The Contractor shall provide advance access of all of its work schedules to the Government as per Section F. The Contractor shall notify the Contracting Officer of any difficulty in scheduling work due to Government controls.

2.6.4 Deliverables Records and reports are specified in Section C and listed as deliverables in Section F. The Contractor shall submit accurate and complete documents within the required timeframes as specified in Section F.

Government acceptance of deliverables will not relieve the Contractor of the responsibility for any error or omission which may exist in the deliverable, as the Contractor is responsible for all requirements of this contract.

2.6.5 Service Interruptions If any utilities or other services must be discontinued (even temporarily) due to scheduled contract work, the Contractor shall notify the Contracting Officer, affected tenants. If the discontinued service is due to an emergency breakdown the Contractor shall notify the Contracting Officer, affected tenants and customers as soon as practicable.

2.6.5.1 Service Interruption

Request Form NNSY

Utilities outages at NNSY are to be requested on form in J-0200000-05-01 as per Section F.

2.6.6 Quality Management

System (QMS)

The Contractor shall establish and maintain a complete QMS program in accordance with the provisions specified herein. The Contractor’s QMS program shall provide an effective and efficient means of identifying and correcting problems throughout the entire scope of operations. The Contractor's QMS program shall address:

• Accurate documentation of work processes, procedures, and output measures.

• A systematic procedure for assessing compliance with performance objectives and standards.

• Accurate documentation of quality inspections and surveillance conducted throughout the execution of work.

• Assessment-driven corrective actions and process adjustments as appropriate in a timely manner.

2.6.6.1 Quality Management

(QM) Plan

The Contractor shall develop and submit a QM Plan within 15 calendar days after award of the contract per Section F. The QM Plan shall describe the QMS methodology and approaches used under this contract.

If any changes are made during the period of performance, submit to the Contracting Officer a revised QM Plan for acceptance.

The Contractor’s QM Plan shall include, at a minimum, the following:

• Policy and objectives of Quality Management System (QMS)

• Quality organization o List of personnel o Responsibilities & lines of authority o Training and qualifications

• Approach to assuring quality of services provided and conformance with performance objectives and standards

• Methods and procedures for effective planning, operation, and control of processes and performance of work

• Procedures for inspection and surveillance of services o Scheduling and performance of inspection and surveillance o Measurement, data collection and analysis o Corrective action, preventive action, and continuous improvement o Oversight of subcontracted work

• Documentation and records management

• Communication with government (customers)

2.6.6.2 Quality Inspection and

Surveillance

The Contractor shall establish and maintain an inspection and surveillance system in accordance with the FAR Clause 52.246-4, INSPECTION OF SERVICES – FIXED PRICE, to ensure that the work performed conforms to the contract requirements. The Contractor shall document and maintain a file of all scheduled and performed inspections and surveillances, inspection and surveillance results, and dates and details of corrective and preventive actions. The quality inspection and surveillance file shall be the property of the Government and made available during the Government’s regular working hours. The file shall be turned over to the Contracting Officer within five calendar days of termination of the contract as per Section F.

2.6.6.3 Quality Inspection and

Surveillance Report

The Contractor shall submit per Section F a Quality Inspection and Surveillance Report that shall include a descriptive narrative of events, the location of asset or equipment, a tabulated summary and results of the quality inspection and surveillance events performed, inspection-driven corrective actions taken and the results attained, and management process adjustments during the previous month. The Government may adjust the frequency of the submittal based on the Contractor’s quality of performance.

2.6.7 System and Equipment

Replacement

The Contractor shall maintain the integrity and performance of existing energy saving, water conservation or other sustainability design features of systems and equipment in the performance of repair and replacement work. Except where otherwise specified, replacement components shall be of the same model/style or equivalent as the component being replaced.

Substitutes for replacement components must be accepted by the Contracting Officer prior to use. The Contracting Officer will furnish available information for the existing systems and equipment.

2.7 Personnel

Requirements

The Contractor shall comply with the personnel requirements stated below.

2.7.1 Key Personnel Within 15 calendar days after award of the contract the Contractor shall submit a List of Key Personnel and Qualifications per Section F. The Contractor shall provide any additional information requested by the Contracting Officer necessary to certify their qualifications.

Within 15 calendar days after award of the contract, the Contractor shall submit an Organizational Chart per Section F showing lines of authority of the key personnel and on-site supervisor(s) for this contract. The chart shall include names of personnel and their position title in this contract.

As a minimum, include the PM, Quality Manager, SSHO, and on-site supervisor(s) and whom the aforementioned will report directly to for this contract. The key personnel shall be revised as applicable for the contract.

A revised list of key personnel and qualifications along with a revised Organizational Chart shall be submitted to the Contracting Officer within seven days of the change in key personnel.

2.7.1.1 Project Manager (PM) The Contractor shall provide a PM and designated alternate, as applicable, who shall have full authority to act for the Contractor on all contract matters relating to this contract. The PM or alternate shall be available on-site within two hours of notification by the Contracting Officer during regular working hours and within four hours after the Government's regular working hours.

The PM shall have at least three years of experience in managing a workforce providing services on contracts of similar size, scope, and complexity.

2.7.1.2 Quality Manager The Contractor shall provide a Quality Manager or designated alternate that shall be available on-site within two hours after Government’s notification. The Quality Manager must report directly to a senior corporate official and shall not report directly to the Project Manager.

The Quality Manager shall have fulfilled the following pre-requisite training and experiences before being hired as the Quality Manager under this contract:

The Quality Manager shall have at least three years of experience in preparing and enforcing QMS programs on contracts of similar size, scope, and complexity. The Quality Manager may not be the same person as the Project Manager. The Quality Manager may be the same person as the SSHO.

2.7.1.3 Site Safety and Health

Officer (SSHO)

The SSHO must meet the requirements of EM 385-1-1 Section 1 and ensure that the requirements of 29 CFR 1926.16 are met for the project.

Provide a Safety oversight team that includes a minimum of one Competent Person at each project site to function as the Site Safety and Health Officer (SSHO). The SSHO or an equally-qualified Designated Representative/alternate shall be on-site at all times when work is being performed to implement and administer the Contractor's safety program and government-accepted Accident Prevention Plan. The SSHO's training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and all associated sub-paragraphs.

A Competent Person shall be provided for all of the hazards identified in the Contractor's Safety and Health Program in accordance with the accepted Accident Prevention Plan, and shall be on-site at all times when the work that presents the hazards associated with their professional expertise is being performed. Provide the credentials of the Competent Persons(s) to the Contracting Officer for acceptance in consultation with the Safety Office.

The Contractor shall provide a SSHO whose primary duty and responsibility is to prepare and enforce the Contractor’s safety program on this contract. The SSHO shall have fulfilled the following pre-requisite training and experiences before being hired as the SSHO under this contract:

The SSHO shall have satisfactory experience in preparing and enforcing safety programs on contracts of similar size and complexity in the past, and have completed the OSHA 30-hour construction safety class or equivalent. The SSHO shall maintain competency through 24 hours of formal safety and health related coursework every four years. The SSHO may be the same person as the project manager (PM) but shall have fulfilled the pre-requisite qualification and experience.

2.7.1.4 Environmental/Energy

Manager

The Contractor shall provide an Environmental/Energy Manager whose primary duty and responsibility is to ensure Contractor operations adhere to the goals and policies of the Environmental Management System, the Installation Energy Plan, and other specified Sustainability requirements affecting this contract. The Environmental/Energy Manager shall develop, implement, and monitor environmental strategies, policies, and programs that promote sustainable development and examine the contract activities to establish where improvements can be made and ensure compliance with environmental legislation and energy policy.

The Environmental/Energy Manager shall have a minimum of two years’ experience with environmental procedures similar to those of this contract;

familiarity with Environmental Management Systems (EMSs); and knowledge of environmental regulations and federal energy laws and policy (including energy and water reduction requirements and renewable energy requirements) that are applicable to operations similar to those of this contract.

2.7.2 Employee

Requirements

The Contractor shall provide experienced, qualified, and capable personnel to perform the work in this contract. Personnel shall be fully knowledgeable of all safety, environmental, and energy requirements associated with the work they perform. Personnel shall speak, read, and comprehend English to the extent that they can perform the contract requirements and comply with installation emergency procedures. The Contractor shall ensure that all Contractor personnel have received proper safety training appropriate to their respective jobs.

2.7.2.1 Employee Certification

and Training

The Contractor shall maintain personnel certification, training, and licensing records for employee requirements specified herein and within all technical annexes/sub-annexes. Certification, training, and licensing records shall be kept current and on file for the duration of the contract including all option periods. Records shall be made available for Government review within 4 hours of request.

2.7.2.2 Employee Appearance The Contractor shall ensure that all employees present a professional appearance that is appropriate for their position. The Contracting Officer reserves the right to determine the acceptability of any clothing worn. All Contractor / subcontractor employees working under this contract shall be identified by a distinctive nameplate, emblem, or patch attached in a prominent place on an outer garment. Employee identification shall not be substituted for station required passes or badges.

2.7.2.3 Employee Conduct Contractor employees shall conduct themselves in a proper, efficient, courteous, and businesslike manner.

2.7.2.4 Identification as

Contractor Employee

Contractor employees shall identify themselves as Contractor personnel by introducing themselves or being introduced as Contractor personnel and displaying distinguishing badges or other visible identification for meetings with Government personnel. All Contractor employees shall appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

2.7.2.5 Removal of Employees The Contractor shall remove from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of National Security.

2.7.2.6 Proof of Legal

Residency

No employee or representative of the Contractor will be admitted to the site of work unless satisfactory Proof of Legal Residency is furnished per Section F. No employee or representative of the Contractor will be granted access to Government IT systems unless satisfactory Proof of United States of America Citizenship is furnished per Section F.

2.7.3 Enterprise-wide

Contractor Manpower Reporting Application (eCMRA)

The Contractor shall report total dollar amount invoiced and all contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract via a secure data collection site. The contractor is required to completely fill in all required data fields using the following web address:

https://www.sam.gov

Per Section F, reporting inputs will be for the labor executed during the period of performance during each Government fiscal year (FY), which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the help desk, linked at https://www.sam.gov.

2.8 Security Requirements The Contractor shall comply with all Federal, state, and local security statutes, regulations, and requirements. The Contractor shall become acquainted with and comply with all Government regulations as posted, or as requested by the Contracting Officer when required to enter a Government site. The Contractor shall ensure that all security / entrance clearances are obtained.

2.8.1 Employee Listing The Contractor shall maintain a current Employee List and submit per Section F. The list shall include employee’s name, supervisor, company, and level of security clearance.

2.8.2 Vehicles The company name shall be displayed on each of the Contractor's vehicles in a manner and size that is clearly visible. All vehicles shall display a valid state license plate that complies with State Vehicle Code. Vehicles shall meet all other requirement of the State Vehicle Code, such as safety standards, and shall carry proof of insurance and state registration. Submit https://www.sam.gov/ https://www.sam.gov/ a list of vehicles to be used during the term of this contract to the Contracting Officer within 15 days after award of the contract as per Section F with the following information:

1)Make 2)Model 3)Type 4)Year 5)License Number 6)Insurance Company 7)Expiration Date of Insurance

8) Copies of the current registration and safety inspection cards for each vehicle listed.

2.8.3 Passes and Badges All Contractor employees shall obtain the required employee and vehicle passes. The Contractor employees must be able to obtain Common Access Cards (CAC) in accordance with security requirements. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor's service, the employee's Passes and Badges shall be confiscated by the Contractor immediately and returned within three calendar days as per Section F.

2.8.4 Access to Installation All Contractor personnel shall obtain access to the installation through enrollment and registration into the Defense Biometric Identification System (DBIDS).

The Contractor shall provide the Contracting Officer with the name of their designated Service Contractor Administrator (SCA) for enrollment in DBIDS. Once enrolled, the Contractor must provide the DBIDS Registrar with an approved employee list and then direct their employees to register into DBIDS.

2.8.4.1 DBIDS Program DBIDS is an enterprise identity management and perimeter installation access control solution in which Contractor personnel who enroll, and are approved, are subsequently granted access to the installation for a period up to three years, or the length of the contract, whichever is less, and are not required to obtain a new pass from the Base Pass and Identification Office for each visit. There are no fees associated with obtaining a DBIDS credential.

The Government performs background screening and credentialing.

Throughout the year the Contractor employee must continue to meet background screening standards. Periodic background screenings are conducted to verify continued DBIDS participation and installation access privileges. DBIDS access privileges will be immediately suspended or revoked if at any time a Contractor employee becomes ineligible.

2.8.4.2 DBIDS Credentials Contractor employees shall furnish a completed copy of the SECNAV

5512/1 form to obtain the required background check and visit the local Navy Installation Visitor Control Center to obtain a DBIDS credential once approved. The SECNAV 5512/1 form and additional information about DBIDS can be found at:

https://www.cnic.navy.mil/Operations-and-Management/Base- Support/DBIDS/

The Contractor may initiate the adjudication process when a background screen failure results in disqualification from participation in DBIDS and the Contractor employees do not agree with the reason for disqualification.

The Contractor may also apply for a waiver when a background screening failure results in disqualification from participation in DBIDS. The Commanding Officer will be the final waiver determination authority.

The Contractor shall immediately collect employee DBIDS credentials and notify the Contracting Officer in writing:

(1) That an employee has departed the company without having properly returned or surrendered their DBIDS credentials.

(2) That there is a reasonable basis to conclude that an employee, or former employee, might pose a risk, compromise, or threat to the safety or security of the installation or anyone therein.

2.8.5 Access to Buildings The Contractor shall monitor and control access into restricted areas under their responsibility, allowing only those individuals who have been properly cleared into restricted areas or other controlled access areas. The Contractor shall comply with security requirements, plus those imposed by the installation Commander at all times. Personnel with access to special areas will have the appropriate screening and/or security clearance, and personnel requiring routine access to restricted areas will wear special badges authorizing access for those areas. Contractor personnel shall not enter restricted or controlled areas or installation facilities unless specifically authorized in performance of their duties. The Contractor shall secure all buildings and facilities entered during non-duty hours and will secure all building and facilities under the Contractor’s cognizance at the end of each work day or shift period.

2.8.6 Access Arrangements The Contractor shall make all arrangements through the appropriate office necessary to obtain access to buildings, facilities, and other work areas, and when necessary, arrange for them to be opened and closed by the controlling authority. The Contractor shall use due diligence and be responsible for compromised security systems to include replacement costs that result from its action or inaction.

2.8.6.1 Escort Arrangement for

Secured Areas

The Contractor shall make arrangements for Government escort into secured areas requiring escort. The Contracting Officer will provide information on applicable buildings, spaces, and the appropriate point of contact.

The Contractor may experience delays while waiting for escorts. The Government estimates the wait period can be up to 15 minutes. The Contractor shall notify the Government Performance Assessment Representative (PAR) and appropriate point of contract if an escort is not available after 15 minutes and access to accomplish the work is denied.

Unscheduled requirements, e.g., trouble calls, may require a longer wait for an escort.

2.8.7 Security Clearances The Contractor shall obtain all required corporate and personnel Security Clearances prior to commencement of work. The Contractor shall ensure that a list of all personnel with Security Clearances is maintained current, including clearances that are pending.

2.8.8 Access to Controlled

Unclassified Information

The Contractor personnel whose work involves access to controlled unclassified information shall undergo a Tier 3 Investigation to verify their trustworthiness. If the Contractor personnel currently have a favorably adjudicated Tier 3 Investigation the Contractor shall notify the Government Command Security Manager who will validate this in the Joint Personnel Adjudication System (JPAS).

The Contractor shall request from the Government for access to the E-QIP Direct program for the Contractor employees to complete the SF-86 form on line for a Tier 3 Investigation. The Security Manager will determine suitability. Upon a favorable Tier 3 Investigation, the Contractor personnel shall submit the original signed release statements, and an OF- 306 Declaration for Federal Employment to the Security Manager per Section F. Upon submission of the necessary documentation through eQIP, the Contractor Employee shall provide digital fingerprints. The Contractor’s Security POC shall notify the COR and the Security Manager when Contractor Employees have submitted their fingerprints.

The request shall be renewed annually or for the duration of the contract if less than one year.

2.8.9 Security Requirements

of Norfolk Naval Shipyard

The Contractor shall ensure that all of their personnel employed at Norfolk Naval Shipyard become familiar with and obey Shipyard regulations. The Contractor shall keep within the limits of the work and avenues of ingress and egress. The Contractor shall not enter any restricted areas unless required to do so and shall be cleared before attempting such entry. The Contractor’s equipment shall be conspicuously marked for identification.

Each spec item that is specific to the Norfolk Naval Ship Yard will have NNSY at the bottom of the Title block.

2.8.9.1 Special Security

Requirements

NNSY

If naturalized, the individual shall present their naturalization papers to the Security Officer for inspection. Foreign-born personnel shall present evidence of citizenship regardless of citizenship of parents, as required by immigration laws. Contractors and Contractor personnel shall be the subject of a local police records check. Contractor personnel who possess a security clearance issued by the Defense Industrial Security Clearance Office (DISCO) shall be issued a shipyard badge in the appropriate category. Each Contractor employee shall be required at the time of issuance of a personnel badge to complete a Special Access Determination Form. Requested information shall be furnished. Individuals who have felony convictions (e.g., murder, rape, drug offenses, or theft) or who are deemed untrustworthy by the Security Department, Norfolk Naval Shipyard will be denied access to the shipyard and their personnel badge will be recalled.

2.8.9.2 Extraordinary Security

Requirements

NNSY

Shipyard CIA (Controlled Industrial Area) and Sensitive Areas: Entry into the CIA for those listed with the Contracting Officer may be authorized under one of the following conditions:

1) Contractors having a DOD Facility Security Clearance and whose employees have a DOD security clearance may be badged for immediate unescorted access into the CIA.

2) Employees and representatives having current Shipyard ID badges authorizing CIA access will be permitted entry into the CIA.

3) Employees not holding a current DOD security clearance or current CIA access badge must establish suitability and eligibility prior to being badged for unescorted CIA access. Provide a Completed Special Access Determination (NAVSEA 5510/15) (Apr 90) for each employee.

4) For situations other than the above, US citizens who are employees or representatives requiring CIA access may be issued an “Escort Required” (“ER”) pass for CIA access under the escort of a cleared individual employed by the activity. Processing of “ER” passes may take up to 5 days.

a. The initial submittal of Visit Request forms need not be all-inclusive.

It may be expanded to meet essential requirements of the Contractor.

Each individual added to the list, however, shall be subject to the same pre-entry screening requirements as outlined above.

b. Shipyard ID badges will be issued by the Shipyard Pass and Identification Office (Pass and ID Office).

2.8.9.3 Passes and Badges

NNSY

All Contractor employees shall obtain the required employee and vehicle passes from Shipyard security. Within 10 days of contract award, the Contractor shall submit to the Contracting Officer an estimate of the number of personnel expected to be utilized at any one time on the contract. The Government will issue badges without charge. Each employee shall wear the Government issued badge over the front of the outer clothing. When an employee leaves the Contractor’s service, the employee’s pass and badge shall be returned within two days to the Pass Office in Building 1502. Passes and badges issued to Contractor employees shall not negate the requirement for employee identification required in ‘Employee Appearance’ above.

2.8.9.4 Vehicles

NNSY

Vehicle Regulations in the Shipyard CIA: No vehicle will be permitted access to a work site in the CIA without a DOD vehicle sticker and a valid Shipyard vehicle pass. The Shipyard vehicle passes are issued by the Shipyard Pass and ID Office. Shipyard vehicle passes will not be issued unless a DOD vehicle sticker has been obtained and proof of vehicle registration to the Contractor’s company has been presented to Shipyard Pass and ID. Vehicles are required to conform to Shipyard traffic regulations. The speed limit is 15 mph in the CIA. Outside the CIA, the speed limit is as posted or marked. No privately owned vehicles are allowed inside the CIA with the exception of handicap, CO/XO/CMC of ships.

1) Shipyard Vehicle Pass: Only those Contractor vehicles meeting the following criteria will be allowed to enter the CIA with the Shipyard vehicle pass:

a) Vehicles must clearly display an authorized company sign or logo.

b) Vehicles must be company or commercial vehicles used to transport heavy equipment or material to the job site or to conduct bona fide and required inspections and surveillance at the job site. Privately owned vehicles will not be used to transport employees to the job site and will not be allowed in the CIA.

2.8.9.5 Commercial Vehicles

NNSY

Vehicle passes will be issued to each commercial vehicle that is required for the job, authorizing entry and parking within the CIA. Every vehicle entering the CIA will display the pass on the dashboard or visor (facing outward). The pass will be visible at all times while in the CIA. Parking is limited to those areas that are specifically identified on the pass. If additional passes are required, present adequate justification to the Pass and ID Office via the Contracting Officer.

2.8.9.6 Parking

NNSY

Prohibited on any piers and dry dock/waterfront areas. Do not park on or block the marked fire lanes or crane rail traveling zones (marked in…