C_-_26-05-ITB_-_Concha_and_Stonecrop_Sheet_Piling_Repair_Meeting_Notice.pdf

This is a meeting notice for a pre-bid conference issued by the City of Sebastian, Florida, regarding solicitation 26-05-ITB for the Concha and Stonecrop Sheet Piling Repair project. The non-mandatory pre-bid meeting was scheduled for Wednesday, November 19, 2025, at 10:00 AM EST at the City of Sebastian Council Chambers located at 1225 Main Street, Sebastian, FL 32958, with virtual attendance available via Zoom. The project involves comprehensive repair work at two water control structures: the Concha Water Control Structure, requiring dewatering, coating removal, leak repair, concrete cap restoration, and recoating of steel sheet pilings; and the Stonecrop Control Structure, requiring scraping and painting. Bidders were required to submit written questions by November 25, 2025, with bids due on December 11, 2025, at 2:00 PM through electronic submission via VendorLink. The bid opening occurred on the same day at 2:05 PM, with a tentative award date in January 2026 and contract commencement no later than February 2, 2026. Substantial completion is required within 30 calendar days of contract commencement.

Eligible bidders must be Florida General Contractors or State Certified Specialty Contractors with marine qualifications and a minimum of three years of experience in drainage improvement or site civil work. Three bids were received: Diaz Construction, Inc. at $447,818; Razorback LLC at $1,293,000; and Titan Construction Management LLC at $687,500 (all excluding contingencies). The procurement allows local vendor preference for businesses with valid tax receipts and physical locations within Sebastian or Indian River County. Contractors must provide bid bonds equal to five percent of the total bid price and performance and payment bonds of 100 percent of the contract price within 15 days of award. Insurance requirements include Commercial General Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate, Business Automobile coverage of $1,000,000 combined single limit, Workers' Compensation, and Pollution Liability coverage of $1,000,000 per occurrence/$2,000,000 aggregate. Liquidated damages of $500 per day apply for failure to meet completion deadlines, and contractors must provide a one-year warranty on all goods and labor. The total project budget is anticipated to range between $500,000 and $1.5 million, with a 10 percent contingency line item included for each location.