C_2026-06-RFP_Addendum_No._1_PRE-BID-SIGNED.pdf

2026-06-RFP Audio-Visual Upgrade for Curtis Peterson Auditorium Page 1 of 3 Addendum No. 1

THOMAS KENNEDY

DISTRICT 1

KENNETH FRINK

DISTRICT 2

DOUGLAS A. DODD

DISTRICT 3

SANDRA COUNTS

DISTRICT 4

JOSEPH C. FAHERTY

DISTRICT 5

ADDENDUM NO. 1

August 25, 2025

2026-06-RFP Audio-Visual Upgrade for Curtis Peterson Auditorium

The original solicitation documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. The original solicitation deadline shall remain the same date and time of Tuesday, September 9, 2025 @ 2:00PM. Respondent MUST acknowledge receipt of this Addendum on the Acknowledgement Form where requested.

This addendum is being issued to answer questions received at the Site Visit/Pre-Bid Meeting and to release attachments.

Questions/Answers:

Q1: What are the projection screen dimensions?

A1: The dimensions of the current screen are approximately 17ft wide by 20ft tall when fully lowered to the stage.

Q2: How much is the "enhanced scope" budget? 125K? 150k?

A2: The budget for the entire project is currently set at $90k, applicable to both option 1 and option 2.

Any proposals exceeding this amount will be assessed during the proposal evaluation and may be declared non-responsive and will not be evaluated.

Q3: Is there a need for hands-on/tactile mixer or will a fully automated mixer work for the staff?

A3: This space is utilized by both community members outside the district and those within, so a tactile mixer would be the preferred option.

Q4: Will the blueprints in the control room be scanned and be available for download?

A4: The blueprints in the control room cannot be verified for accuracy and therefore were made available for reference and personal inspection only and not for distribution.

Q5: Is there a wiring diagram of the control room materials?

A5: See attached rudimentary diagram for the current setup of the control room; however, a comprehensive diagram is not available.

Q6: What`s the school district`s/vendor`s programming set-up of the Q-SYS Core?

A6: The Q-Sys Core 110f audio processor was purchased to replace a failing audio processor previously installed. Unfortunately, we do not have a copy of the programming available.

Q7: How many audio Inputs & Outputs are there? And what are those I/O`s labeled?

A7: At one time all 16 input channels were in use on the current mixer. Presently, the primary inputs in use include 3 wired stage floor mics, 4 wired side stage mics, 3 wired ceiling mics, 2 wireless receivers, 1 wireless talkback receiver, and 1 CD player. The mics are connected to XLR inputs, 2026-06-RFP Audio-Visual Upgrade for Curtis Peterson Auditorium Page 2 of 3 while the CD player is connected to phono L/R inputs. The current outputs are the main outs

(Left, Right, and Mono), auxiliary 1 & 2 outs, and matrix 1 & 2 outs. The aux and matrix outputs are 1/4" TRS sockets, and the mains are XLR sockets.

Q8: What`s the thickness of the walls flanking the stage for screens to be mounted?

A8: The two walls flanking the stage are 1 ft. thick block walls.

Q9: Does staff need to consistently "manipulate & modify" audio settings or prefers to simplify operations for presentations, plays, practice, and/or graduation?

A9: Since this space is used by both district members and outside community members, staff or operators will need to modify audio settings to suit their productions.

Q10: Is a new mixing console to be provided?

A10: This is not required for Option 1. Respondents may include this in Option 2.

Q11: How many new microphones are requested? How many of these are to be wireless?

A11: Proposals should include at least 1 wired handheld, 4 wireless handhelds, and 4 body packs with lavalier microphones.

Q12: Are any accessories (Mic stands, cables, direct boxes, etc) are required?

A12: Refer to previous question answer.

Q13: Is the intercom system to be updated/replaced?

A13: No. That is outside the scope of this project.

Q14: Are there to be more than 1 system control panel (on stage and in the booth)?

A14: One (1) system control panel to be in the control booth.

Q15: Is the Bluetooth audio input to be located on stage or in the booth or both?

A15: In the control booth only.

Q16: Is flexible video routing (camera and HDMI inputs) desired? For example, camera video to the projector with HDMI input going to side screens or vice versa.

A16: This is not required for Option 1. Respondents may include this in Option 2.

Q17: What are the performance specs of the sound system? Is it for spoken word and stage plays only or will powerful music reproduction and performance expected?

A17: This space is used for a variety of performances by the district and other members of the community. These performances could include spoken word, stage production, chorus, musical performances, etc.

Q18: How are we to comply with Executive Order No. 22-216? What documentation should be provided?

A18: Respondent shall describe the internal controls used to ensure that no products or software are manufactured in China per Executive Order No. 22-216. Please refer to the RFP Page 14, TAB 2 -

EXPERIENCE, QUALIFICATIONS, REFERENCES.

Q19: Please include as a bid document(s) any AV or construction drawings of the auditorium.

2026-06-RFP Audio-Visual Upgrade for Curtis Peterson Auditorium Page 3 of 3

A19: Digital copies of drawings for the auditorium are not available at this time. Please see answer to Question #4 above.

Q20: What is the distance from the back of the auditorium to where the projector is set in place?

A20: Currently, the auditorium lacks an installed projector. Whenever the projection screen is needed, a projector is rolled out on a cart and placed in front of the front row of seats. Initially, when the auditorium was constructed, a projector was operated from the control booth, which is approximately 95 feet away from the projection screen.

Q21: Can bid submissions be electronic only via VendorLink and not hard copy? If so, submissions would still be clearly organized, yet the burden of a paper production is eliminated.

A21: Please refer to RFP Page 3, Paragraph 2. BID SUBMISSION. Respondent can either submit electronically online OR by hand delivery/mail.

Q22: Why is Warranty scored higher than Training or Cost of Services when respondents will only meet the minimum requirements that are described on #11, page 8?

A22: The weights allotted represent the significance of each aspect of the proposal to be evaluated in order to obtain the most advantageous and best valued solution that meets the needs of the District and complies with all requirements of the RFP. Warranty requirements specified on Page 8 of the RFP are the MINIMUM requirements for all equipment, hardware, and labor provided. Actual warranty for equipment/hardware can vary significantly depending on the manufacturer therefore, the weight allotted represents the value assigned to the overall warranty term, coverage limitations, etc. offered by Respondent for the solutions proposed.

Q23: Are the requirements under #12. Service Response Levels to be included with our warranty offer in option 1?

A23: The Service Response Levels are requirements to be met in addition to the standard warranty offered for both options.

Attachments:

The following are released in regard to the above-mentioned solicitation:

Rudimentary Audio Diagram for the current setup of the Control Room

Any questions regarding this addendum, please contact the purchasing agent responsible for this solicitation at owens@citrusschools.org or by phone at (352) 726-1931 ext. 2418.

Thank you for participating in a Citrus County School District Solicitation.

Sincerely, Shawn Owen Purchasing Specialist-Bid Management

Q-Sys Core 110f Audio Processor

Tascam

CD-

RW900SL

Tascam CD200i

Q-SYS CX-Q4K4 Audio Amplifier

Crest Audio CC1800 Amplifier

Rauland Lobby Amplifier

Ceiling Mics

Stage Ceiling

Speakers

Allen & Heath Zed 428 Mixer

Shure Talkback Wireless

Mic Base

Lobby Speakers

Stage Mics

RF Mic Base 1 and 2

From Mixer MTX1 out to CD L in and MTX2 out to CD R in

CD L/R out to Mixer ST1 L/R in

Stage Mics to Mixer inputs 1, 2, 3, 4, 5, 6, 7

Ceiling Mics to Mixer inputs 9, 10, 11

Wireless Mic to Mixer TB In

RF Mic 1 and 2 to Mixer Mic 13, 14

Audio Out to Lobby Speakers

Audio Out to Stage Ceiling Speakers L/R

Stage Monitor Speakers

Audio Out to Stage Monitor Speakers

Mixer to Audio Processor Main Out L to Ch1 in Main Out R to Ch2 in Main Out M to Ch3 in Aux Out 2 to Ch5 in

Rane ME305 Equalizer (Stage Monitor)

Mixer Aux Out 1 to Audio In

Control

RM

Speaker

Audio Out to Ctrl RM Speakers

Bk Stg Speakers

Audio Out to Bk Stg Speakers

Audio Out to Ch4 In

Audio Processor to Amp Ch1 to L Stage Ceiling In Ch2 to R Stage Ceiling In

Audio Processor to Amp CH3 Out to Stage Monitor in

Ch4 Out to Ctrl RM In

Audio Processor to Amp Ch5 Out to Audio In

Audio Diagram - Current Control Room Setup Curtis Peterson Auditorium