Summary of Brewer Armory Lawn Care Procurement File

This is a scope of work document for the State of Maine Department of Defense, Veterans & Emergency Management – Military Bureau for lawn care services at the Maine Army National Guard Brewer Armory located at 133 Elm Street in Brewer, Penobscot County. The procurement involves weekly mowing and maintenance of 1.3 acres from May through October, including grass cutting to a uniform height between 3.5 and 5 inches, grass clipping removal, debris management, edging, and fence line maintenance. Winter cleanup services are also required, encompassing the removal of fallen trees and branches. The contract will commence on May 1, 2026, with an initial term through April 30, 2027, followed by four optional one-year renewal periods that could extend through October 31, 2030. Quotations are due on February 3, 2026, at 4:00 p.m. Eastern Standard Time, with the deadline for submitting questions set for January 22, 2026, at 12:00 p.m.

Pricing will be evaluated using a provided Excel bid sheet requiring comprehensive cost quotations for the initial contract year and all four potential renewal periods, with invoicing conducted on net 30 terms and payments made only for successfully completed monthly services. The current incumbent vendor is LaPlante's Lawn Care LLC, with an annual cost of approximately $6,400.00 including spring cleanup. No specific set-aside designations for disadvantaged enterprises are mentioned. The State reserves the right to make no award and anticipates making a single award. Performance will be evaluated monthly during facility hours of 7:30 a.m. to 4:00 p.m. using a comprehensive performance checklist, with contractors required to pass federal background checks. The contractor will be financially responsible for any damage to facility grounds and must complete repairs within 10 working days. Contract termination is possible if four or more negative ratings are received or three poor performance evaluations are documented.