BPM007129, RFQ Contract Award and Executive Summary.pdf
PDF 295 KB Posted
- Attached to
- Conex Office and Shade Structure
- Solicitation number
- BPM007129
- Issued by
- Maricopa County, Arizona
About this file
This is a Request for Quotations (RFQ) Contract Award and Executive Summary document issued by the State of Arizona Department of Forestry and Fire Management for the procurement of an Office Conex and Shade Structure (Solicitation No. BPM007129). The solicitation was issued electronically on August 27, 2025, via the State's eProcurement system and made available to all suppliers regardless of small business status. No pre-offer conference or site visit was held. The initial solicitation due date of September 12, 2025, at 3:00 PM Arizona Time was extended via Amendment No. 1 to September 17, 2025, at 3:00 PM Arizona Time. One responsive quote was received from Phoenix Contracting LLC on September 17, 2025.
On September 19, 2025, the State determined that the solicitation should be canceled in accordance with A.A.C. R2-7-C308 because the proposed price from Phoenix Contracting LLC exceeded both the $100,000 threshold outlined in A.R.S. 41-2535 for RFQ procurements and the Department's available budget. The evaluation criteria identified in the solicitation included Lowest Responsive Price, Experience and Capacity, and Method of Approach. The Department determined it was in the best interest of the State to cancel the solicitation and initiate a second request for quotation, as it was reasonable to believe that additional responses would be received in response to a reissued solicitation.
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Request for Quotations
BPM007129
Office Conex and Shade Structure
RFQ Contract Award and Executive Summary
State of Arizona Department of Forestry and Fire
Management Procurement Services
1110 West Washington, Suite 500
Phoenix, Arizona 85007
Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 1 of 2
PROCUREMENT DETERMINATION
RFQ Contract Award and Executive Summary
SOLICITATION
No.: BPM007129
Description: Office Conex and Shade Structure
AUTHORITY
A.R.S. § 41-2535 Procurements not exceeding a prescribed amount; small business; A.A.C. R2-7-D302 Solicitation - Request for Quotation; R2-7-D303 Contract Award
EXECUTIVE SUMMARY
DATE EVENT AND DESCRIPTION
Pre-Solicitation Activities
8/12/2025 Initial Procurement Disclosure Statement (PDS) was signed.
8/14/2025 Notification sent to the state governmental unit’s employees and the State Procurement Administrator regarding the date of the first PDS.
In accordance with A.A.C. R2-7-D302(A)(4), evaluation factors were identified and published in the solicitation as follows:
● Lowest Responsive Price;
● Experience and Capacity, and;
● Method Of Approach
Solicitation Process
8/27/25 This solicitation was issued electronically via the State’s eProcurement system and was made available to all suppliers regardless of small business standing.
Pre-offer conference/Site Visit was not held.
Evaluation Process
9/12/2025 Solicitation Amendment No. 1 was issued to extended the solicitation due date from 9/12/2025, 3:00PM (Arizona Time) to 9/17/2025, 3:00PM (Arizona Time).
09/17/2025, 03:00PM
MST (Arizona Time)
Quotes due. Offers were received from the following:
● Phoenix Contracting LLC
Request for Quotations
BPM007129
Office Conex and Shade Structure
RFQ Contract Award and Executive Summary
State of Arizona Department of Forestry and Fire
Management Procurement Services
1110 West Washington, Suite 500
Phoenix, Arizona 85007
Document ID and Title: D303 RFQ Contract Award and Executive Summary Determination Revision No.: 0 | Revision Date: 03-07-23 | Page 2 of 2
9/18/2025 Offer reviewed for responsiveness and small business status verified.
9/18/2025 Quotes were received from the following:
• Phoenix Contracting LLC
9/19/2025 Upon procurement review of the bid received, it was determined to be in the best interest of the State to cancel the solicitation in accordance with A.A.C. R2-7-C308. The proposed price exceeds both the $100,000 threshold outlined in A.R.S. § 41-2535 for a Request for Quotation (RFQ) procurement and the Department's available budget. The Department will initiate a second request for quotation as it is reasonable to believe that additional responses will be received, in accordance with A.A.C. R2-7-D303(A).
9/19/2025 Notification of the cancellation was send to offers in writing in accordance with AAC R2-7C308.
DETERMINATION
In accordance with A.A.C. R2-7-D303, one responsive offer was received from Phoenix Contracting. It is determined that the proposed price exceeds both the $100,000 threshold outlined in A.R.S. § 41-2535 for a Request for Quotation (RFQ) procurement and the Department's available budget. The Department has determined to initiate a second request for quotation as it is reasonable to believe that additional responses will be received, in accordance with A.A.C. R2-7-D303(A).
In accordance with A.A.C. R2-7-C308, this solicitation is canceled based on the best interest of the State.
DOCUMENTATION
This determination shall be placed in the Procurement File in the State’s eProcurement System.
Procurement Officer Signature Procurement Officer Title
Procurement Officer Name Date
Sr. Procurement Specialist
9/19/2025Suri Wall
File details come from the government source that posted it. Updated .