Bid_Tabulation_RFP_16-21.pdf

This is a Bid Tabulation document for RFP 16-21 issued by New Smyrna Beach Utilities (NSBU) for an Annual Underground Utility Contractor. The RFP seeks qualified Florida-licensed contractors to perform underground utility work including new construction, repair, and rehabilitation of water, wastewater, and reclaimed water infrastructure within NSBU's service territory. Work encompasses two categories: Emergency Work requiring 48-hour mobilization and 8-business-hour response times, and Planned Work allowing 10 calendar days for mobilization. Contractors must demonstrate a minimum of five years of business experience in this specialized field. The proposal submission deadline was August 19, 2025, at 2:30 PM, with electronic submissions required via Vendor Link. The initial contract term is one year with options to extend for three additional one-year periods, with potential for multiple contractors to be selected and ranked based on evaluation scores.

The bid tabulation presents hourly labor rates and equipment costs submitted by four bidders: Affordable Development (Driveways Inc), JD Weber Construction Co., Hazen Construction, and Thad Con LLC. Labor categories include Supervisor, Foreman, Operator, and Laborer positions with separate regular and overtime rates. Equipment rates are provided for Heavy Equipment and Miscellaneous Equipment, while Dewatering services are priced as lump sum items with varying duration tiers. Proposals were evaluated across five criteria: location (20 points), project lists (25 points), references (30 points), price (20 points), and completed forms (5 points). Contractors selected must maintain comprehensive insurance coverage including general liability, automobile liability, workers' compensation, professional liability, and contractors' pollution liability. Price escalation or de-escalation is permitted at the conclusion of each one-year contract term subject to mutual written agreement.