Bid_Tabulation_2.pdf

This is a Bid Tabulation Sheet from the City of Sanford, Florida's Finance Department, Purchasing Division, for an Informal Request for Quote (IRFQ 25/26-300) for Holiday Lighting and Decor services. The solicitation, which opened on November 4, 2025, at 2:00 P.M. local time, requested comprehensive holiday decoration and lighting services across nine city locations including Veterans Memorial Park, Magnolia Square, Monroe Hall, the Arches, Sanford Museum, Cultural Corridor, Paulucci Park, Artisan Square, and Civic Center. Specific deliverables included lighting 180 palm tree sets, installing multiple Christmas trees with ornaments, wrapping oak trees with candy cane-themed lighting, installing garlands, wreaths, and various lighted decorative elements. The contract includes installation, maintenance, removal, and storage services, with installation completion required by November 15, 2025, and final removal and storage by January 7, 2026. The contract carries an initial one-year term from November 18, 2025, to November 17, 2026, with options for up to four additional one-year renewals for a maximum five-year period.

Beacon Bay Construction Corp, doing business as Johannessen Lights, was awarded the contract with a total bid of $34,667.00. The tabulation sheet details itemized pricing across all service categories, including specific line items such as palm tree lighting sets at $4,617.00, flag and wiring setup at $1,220.00, tree wraps and decorations at $7,236.00, and labor/installation setup and removal fees at $5,435.00. The vendor must maintain minimum insurance coverage of $1,000,000 general aggregate and $1,000,000 per occurrence, provide a three-season warranty on all products, and deliver 24-hour repair or replacement response during the display season. Annual pricing adjustments are permitted based on the Consumer Price Index if proposed 60-45 days before contract renewal. The City of Sanford is exempt from sales tax, and all materials must be stored in an insured and secured warehouse.