Bid Submission Specifications.pdf

Sensitive But Unclassified (SBU)

PROPERTY OF THE UNITED STATES GOVERNMENT FOR OFFICIAL USE ONLY

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Ice Storage Removal and Chiller Replacement Annex Building

Specifications Bid Submission September 2022 http://www.google.com/url?sa=i&rct=j&q=&source=imgres&cd=&ved=0ahUKEwimta_0u_fLAhXF_R4KHafeBiUQjRwIBw&url=http%3A%2F%2Fwww.historyguy.com%2Fnew_resource_on_history_of_social-security.htm&psig=AFQjCNGV3yljJUldkSHd3w3a2uevPMk8Sw&ust=1459944685629799

GSA Project #47PD0118C0011 Ice Storage Removal and Chiller Replacement September 2022 – Bid Submission Annex Building

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Page 1 TOC GSA Mid-Atlantic Region

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

011000 SUMMARY

011400 WORK RESTRICTIONS

012500 SUBSTITUTION PROCEDURES

012900 PAYMENT PROCEDURES

013000 ELECTRONIC PROJECT MANAGEMENT (EPM) SYSTEM

013100 PROJECT MANAGEMENT AND COORDINATION

013110 CRITICAL PATH METHOD SCHEDULING

013200 CONSTRUCTION PROGRESS DOCUMENTATION

013300 SUBMITTAL PROCEDURES

013553 SECURITY PROCEDURES

014000 QUALITY ASSURANCE & CONTROL REQUIREMENTS

014200 REFERENCES

015000 TEMPORARY FACILITIES AND CONTROLS

015950 SAFETY AND HEALTH

016000 PRODUCT REQUIREMENTS

017000 EXECUTION REQUIREMENTS

017310 CUTTING AND PATCHING

017350 FIRE PREVENTION PRECAUTIONS FOR HOT WORK

017419 CONSTRUCTION NONHAZARDOUS WASTE MANAGEMENT AND DISPOSAL

017700 CLOSEOUT PROCEDURES

017810 PROJECT RECORD DOCUMENTS

017822 OPERATION AND MAINTENANCE DOCUMENTATION

018200 DEMONSTRATION AND TRAINING

019113 GENERAL COMMISSIONING REQUIREMENTS

DIVISION 02 – EXISTING CONDITIONS

020900 CONTROL OF LEAD CONTAINING PAINT

DIVISION 03 – CONCRETE

031000 CONCRETE FORMING AND ACCESSORIES

032000 CONCRETE REINFORCING

033000 CAST-IN-PLACE CONCRETE

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

078410 THROUGH-PENETRATION FIRESTOP SYSTEMS

DIVISION 09 - FINISHES

095113 ACOUSTICAL PANEL CEILINGS

099123 INTERIOR PAINTING

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DIVISION 10 - SPECIALTIES

101424 INFORMATIONAL SIGNAGE

DIVISION 22 - PLUMBING

220523.12 BALL VALVES FOR PLUMBING PIPING

220523.13 BUTTERFLY VALVES FOR PLUMBING PIPING

220529 HANGERS AND SUPPORTS FOR PLUMBING PIPING AND EQUIPMENT

220553 IDENTIFICATION FOR PLUMBING PIPING AND EQUIPMENT

220719 PLUMBING PIPING INSULATION

221116 DOMESTIC WATER PIPING

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING (HVAC)

230513 COMMON MOTOR REQUIREMENTS FOR HVAC EQUIPMENT

230517 SLEEVES AND SLEEVE SEALS FOR HVAC PIPING

230519 METERS AND GAGES FOR HVAC PIPING

230523 GENERAL-DUTY VALVES FOR HVAC PIPING

230529 HANGERS AND SUPPORTS FOR HVAC PIPING AND EQUIPMENT

230548 VIBRATION CONTROLS FOR HVAC

230593 TESTING, ADJUSTING, AND BALANCING FOR HVAC

230716 HVAC EQUIPMENT INSULATION

230719 HVAC PIPING INSULATION

230900 INSTRUMENTATION AND CONTROL FOR HVAC

230920 CENTRAL PLANT OPTIMIZATION (CPO) SYSTEM

232113 HYDRONIC PIPING

232116 HYDRONIC PIPING SPECIALTIES

232123 HYDRONIC PUMPS

232300 REFRIGERANT PIPING

233113 METAL DUCTS

233300 AIR DUCT ACCESSORIES

233416 CENTRIFUGAL HVAC FANS

236416 CENTRIFUGAL WATER CHILLERS

DIVISION 26 - ELECTRICAL

260519 LOW-VOLTAGE ELECTRICAL POWER CONDUCTORS AND CABLES

260526 GROUNDING AND BONDING FOR ELECTRICAL SYSTEMS

260529 HANGERS AND SUPPORTS FOR ELECTRICAL SYSTEMS

260533 RACEWAYS AND BOXES FOR ELECTRICAL SYSTEMS

260544 SLEEVES AND SLEEVE SEALS FOR ELECTRICAL RACEWAYS AND CABLING

260553 IDENTIFICATION FOR ELECTRICAL SYSTEMS

260573.13 SHORT-CIRCUIT STUDIES

260573.16 COORDINATION STUDIES

260573.19 ARC-FLASH HAZARD ANALYSIS

260800 COMMISSIONING OF ELECTRICAL SYSTEMS

262726 WIRING DEVICES

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262816 ENCLOSED SWITCHES AND CIRCUIT BREAKERS

262913.03 MANUAL AND MAGNETIC MOTOR CONTROLLERS

262923 VARIABLE-FREQUENCY MOTOR CONTROLLERS

DIVISION 28 – ELECTRONIC SAFETY AND SECURITY

284400 REFRIGERANT DETECTION AND ALARM

END OF TABLE OF CONTENTS

September 2022 - Bid Submission Annex Building

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SECTION 011000 – SUMMARY

PART 1 - GENERAL

1.1 PROJECT INFORMATION

A. Project Name and Location: Ice Storage Removal and Chiller Replacement, Annex Building -

Social Security Administration, Woodlawn, Maryland. Refer to Attachment A of this section for the general campus layout.

B. Project Summary Description:

1. The scope of this project is to modify the existing chilled water system, located in the

Annex Building, as follow:

a. Replace water chillers.

b. Replace associated primary and secondary chilled water pumps, and condenser water pumps.

c. Replace associated electrical conduits, feeders, and equipment.

d. Provide variable frequency drives for primary and secondary chilled water pumps, and condenser water pumps.

e. Remove ice storage tanks and associated glycol system.

f. Upgrade chilled water plant controls.

g. Provide testing, adjusting, and balancing services.

h. Provide assistance with commissioning activities.

2. This project provides for the addition of Chiller Plant Optimization (CPO) to the existing chilled water / condenser water controls system, which includes:

a. Provide control of the chilled water system using algorithms to maximize system efficiency and adjust central plant operation based on actual load profiles, ambient conditions, equipment performance characteristics, energy demands of all associated auxiliaries, and real-time feedback from equipment, temperature sensors, flow sensors, and power meters.

b. In addition, the CPO system shall monitor additional chilled water operating parameters identified on the contract drawings, maintain trend data, and include provisions to allow the CPO algorithms to be expanded to control the entire chilled water plant.

3. Performing lead abatement for items affected by this projects scope. Refer to the Aerosol

Monitoring and Analysis, Inc. survey report dated for additional information regarding the location of lead containing paint.

C. Architect: The term Architect refers to the project designer. The Architect's status relative to the construction will be stated in writing by the Contracting Officer prior to the pre-construction conference. The project was designed by: Whitman, Requardt & Associates.

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D. Project Delivery Method: Traditional.

1. Bids shall be provided into two separate sums/line items as follow:

a. Line item for providing and successfully implementing the addition of CPO to the existing chilled water / condenser water controls system.

b. Line item for all other items to be provided as indicated on the contract drawings and contract specifications.

E. The Government Project Manager is: Keith Sim, Telephone: 215-446-4702.

F. The Contracting Officer for the project is: Noel Willete, Telephone: 215-446-6123.

G. Completion Period: The contract provides that Substantial Completion and Contract Completion shall be completed within 365 calendar days after receipt of NTP. Contract Completion shall be completed within 65 days after Substantial Completion. The contract time will start the day following the date of delivery of the Notice to Proceed. Modification as determined from the registered mail return or the Federal Air bill Tracking Number.

1. Substantial completion is defined as the installation and successful operation of all the equipment and systems indicated on the contract drawings and contract specifications.

2. Contract Completion is defined as the successful commissioned of the project.

1.2 WORK SEQUENCE

A. Chillers: The work shall be performed so that at least three chillers are always available except for the periods during glycol solution drainage and flushing, and demolition of glycol system.

Chillers will not be available during two outages to make piping revisions to switch the existing chillers and change pumping system. The two outages are anticipated to be over recognized

GSA/SSA federal holidays, that combined with a weekend allows for three (3) days period

(approximately) of chilled water plan outage. Outages shall be coordinated with the Contracting

Officer Representative (COR) and SSA personnel. Additional phasing requirements are included on the contract drawings.

1. When replacing and connecting a chiller and/or pump to existing chilled water system, replaced equipment shall operate continuously and without interruption of the chilled water system for a minimum of 10 business days before an additional chiller/pump is connected.

Minimum continuous operation includes:

a. Chiller operates to meet sequences and performance as indicated on M-series drawings and division 23 specifications.

b. Pump operates to meet sequences and performance as indicated on M-series drawings and division 23 specifications.

c. Electrical power distribution and consumption does not exceed the limits indicated on E-series drawings and division 26 specifications.

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B. Outages: Any chilled water plant outage shall be coordinated and scheduled with SSA and COR at least three (3) business weeks in advance and obtain written approval prior to any system disruption.

1. Outage for glycol solution drainage and flushing: Expected outage to occur during

Columbus Day Federal Holiday weekend (for calendar year of 2023 – Friday October 6th, after Government occupied hours, through Monday October 9th). Chilled water plant shall be fully operational by Tuesday October 10th, prior to Government occupied hours.

2. Outage for demolition of glycol system and components and changing chilled water pumping system: Expected outage to occur during Veterans Day Federal Holiday weekend

(for calendar year of 2023 – Thursday November 9th, after Government occupied hours, through Sunday November 12th). Chilled water plant shall be fully operational by Monday

November 13th, prior to Government occupied hours.

C. Chiller Plant Optimization (CPO): CPO work shall be performed concurrently with the chillers’ replacement work.

D. Prior to start of work, contractor shall review proposed phasing plan and submit contractor’s own detailed plan reflecting contractor’s approach for review. Contractor’s phasing plan shall be submitted to SSA and COR at least eight (8) business weeks in advance. Work shall not start until contractor’s phasing plan is approved.

1.3 MISCELLANEOUS PROVISIONS

A. Work in existing facilities shall correspond in all respects with the existing conditions to which it connects, or to similar existing conditions, in materials, workmanship and finish.

B. Alterations to Existing Conditions: Existing conditions shall be cut, drilled, removed, temporarily removed, or removed and replaced, as necessary for performance of Work under the Contract.

Work out of alignment where exposed by removal of existing work shall be called to the attention of GSA. Necessary corrective work shall be as directed.

1. Replacements of existing conditions that are removed shall match similar existing conditions.

2. Unless otherwise indicated, existing structural members shall not be cut or altered without authorization by the Contracting Officer Representative (COR).

3. Conditions remaining in place, which are damaged or defaced during the Work, shall be restored to the condition existing at time of award of Contract.

4. Discolored or unfinished surfaces exposed by removal of existing conditions, that are indicated to be final exposed surfaces, shall be refinished, or replaced as necessary to produce uniform and harmonious contiguous surfaces.

C. Existing structures will remain in place.

D. Existing utility services with related meters and equipment will remain in place.

E. Removed items indicated to remain the property of the Government shall be stored on site where directed by the COR.

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PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011000

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SECTION 011000 ATTACHMENT A - MAIN CAMPUS DRAWING

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SECTION 011400 - WORK RESTRICTIONS

PART 1 - GENERAL

1.1 CONTRACTOR USE OF PREMISES:

A. The Contractor shall review and document the existing conditions surrounding the project premises. Provide documentation to the Government prior to the commencement of any construction activity.

B. The contractor shall not be permitted to use Government equipment or materials.

C. Chillers and pumps shall be stored off site and protected against outside conditions. Equipment shall be on site prior to outages. Do not proceed with any outages until chillers and pumps are on site. Do not proceed with any equipment replacement until chillers and pumps are on site and associated rigging equipment ready for installation of equipment.

D. The Contractor shall limit use of the premises to the work in areas indicated, and to allow for

Government occupancy and public use.

1. Confine operations at the site to areas indicated. Do not disturb portions of the site beyond the areas in which Work is indicated.

2. Keep driveways and entrances serving the premises clear and available at all times to the

Government, Government employees and to visitors. Do not use these areas for parking or storage of materials.

3. Schedule deliveries to minimize space and time requirements for storage of material and equipment on site.

4. Maintain existing building in a safe and weather-tight condition throughout the construction period. Repair damage caused by construction operations to the satisfaction of the government. Take precautions to protect the building, its occupants and the public during the construction period. A representative of the Contractor shall be available to arrive on site within one (1) hour of notice should an emergency occur.

5. Keep public areas, such as hallways, stairs, lobbies and toilet rooms, free from accumulation of waste material, rubbish, construction debris and construction materials.

6. Space on the premises will be made available for the Contractor's storage and related activities, provided that its use will not interfere with operations of the Government.

Arrange and gain approval for use of this space through the Contracting Officer.

7. Use of the existing loading dock facilities will be shared with Government activities on a first-come-first-served, wait-your-turn basis. The loading dock is available for the delivery of materials, tools, and supplies from 5:30 am – 6:00 pm.

8. Existing materials and equipment that are removed as part of the construction operations, and that are not reused or designated to be salvaged as Government property, shall become the property of the Contractor and shall be removed from the site. The contractor shall recycle those materials and provide the government salvage/recycling receipts listing details of the transaction per specification section 017419 “Construction Waste

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Management and Disposal”. Storage or sale of excess salvageable materials and equipment is not permitted on site.

9. Pollution producing equipment shall not be located near air intakes where airborne smoke or fumes could be drawn into the building. When not required for powering unloading operations, turn off engines when docked.

10. Smoking is not permitted in or around the building, see Facilities Management Regulation

(FMR) Case 2008-102—3. Also see Code of Federal Regulations (CFR) 41 CFR Part 102-

74.

11. Parking: Coordinate parking requirements with the SSA Project Manager. A limited number of parking passes will be issued for use during typical working hours. Additional spaces will be available during night and weekend periods. Available spaces will be limited to the “U” lot. Applications for parking permits will be required and “U” lot parking hang tags will be provided. Vehicle parking in areas other than “U” lot may be ticketed. Vehicles parking in reserved spaces may be towed.

12. No apparatus with an open flame is allowed to be used within the facility without the prior receipt of a burn permit. Contact the SSA Project Manager to obtain burn permits. Burn permits are required for each separate occurrence.

13. Permits: Refer to FAR 52.236-7

14. The work shall be sequenced to minimize disruption to building occupants, visitors, and maintenance activities. To the greatest extent feasible, demolition work should not take place until supplies are on hand to perform new work.

15. Coordinate with the SSA Project Manager and the COR for site access.

16. Coordinate with the SSA Project Manager and the GSA COR on correct response procedures for any building system alarms occurring during or resulting from the construction process.

17. All building systems outside the immediate construction area shall be kept fully operational during normal working hours.

18. Protect building site from flying debris.

19. County permits and inspections: The Contractor is responsible for obtaining any necessary permits and making arrangements for any necessary inspections. All fees and payments for permits and inspections shall be the responsibility of the Contractor, at no additional cost to the Government.

20. Photographs:

a. Prior to any photography, submit the following information on form provided by

SSA to the SSA Project Officer for approval:

1) Company name

2) Name of individual who will be using camera

3) Camera make, model, and serial number

b. Individual shall keep a copy of the approved camera pass whenever they are on site with the camera.

c. All pictures must be reviewed by the SSA Project Officer or their designated representative prior to leaving site.

1.2 GOVERNMENT OCCUPANCY

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A. The Government occupies the site and the existing building during the entire period of construction. Coordinate and cooperate with the Government's representatives during construction operations to minimize conflicts, mitigate noise, and facilitate Government usage.

Perform the Work in a manner that does not interfere with the Government's operations.

1.3 WORKING HOURS

A. Government Occupied Hours: Government personnel are scheduled to occupy the building during the following hours on weekdays, Monday through Friday, except for established

Government Holidays: 6:00 am to 6:00 pm. Certain areas are operational 24 hours/7 days a week, such as the MER and NTI Switch room areas.

B. Government Unoccupied Hours: Government personnel are not scheduled to occupy the building during times not indicated as Government Occupied Hours.

C. Contractor's General Working Hours: The Contractor working hours shall be generally established to occur during Government Unoccupied Hours. Contractors are able to work during holidays and weekends, with previous approval from the Contractor Officer Representative

(COR).

D. Contractor's Required Working Hours: The following work shall be performed during

Government Unoccupied Hours:

1. Work requiring system outages.

2. Lifting equipment and materials to the mechanical rooms.

3. Removing equipment and materials from the mechanical rooms.

4. Drilling into existing concrete structure.

E. Work accomplished during Government Unoccupied Hours shall be performed at no additional cost to the Government. Contractor shall submit a proposed schedule and gain the COR approval at least 14 business days before proceeding with any work during Government Unoccupied Hours.

Provide 21 business days’ notice before drilling into existing concrete roof structure. Provide 35 business days’ notice before any crane lifts.

PART 2 - PRODUCTS (Not Applicable)

PART 3 - EXECUTION (Not Applicable)

END OF SECTION 011400

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SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. The Government is providing the references included in this sub-section for information purposes only and is not intended to provide a comprehensive, all-inclusive list of any and all potentially relevant portions of the Contract Documents. Drawings and general provisions of the Contract and other Division 01 Specification Sections apply to this Section.

1.2 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Sections:

1. Division 016000 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

2. Divisions 02 through 28 Sections for specific requirements and limitations for substitutions.

1.3 DEFINITIONS

A. Substitutions: Proposed changes to the Contract Documents by the Contractor for products, materials, equipment, and methods of construction.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed

Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner

1.4 SUBMITTALS for Cause or Convenience:

A. Substitution Requests: Per Submittal Procedures Section 013300 submit electronic copies through Kahua of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Substitution Request Form: Use CSI from 13.1A.

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2. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Coordination information, including a list of changes or modifications needed to other parts of the Work and to construction performed by the Government and separate contractors that will be necessary to accommodate proposed substitution.

b. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable specification section.

Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, energy and resource performance goals, warranties, and specific features and requirements indicated.

Indicate deviations, if any, from the Work specified.

c. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

d. Samples, where applicable or requested.

e. Certificates and qualification data, where applicable or requested.

f. List of similar installations for completed projects with project name, location and contact information of owner and architect/engineer of record.

g. Material test reports from a qualified testing agency indicating and interpreting test results for compliance with requirements indicated.

h. Research reports evidencing compliance with building code in effect for project, when applicable for the proposed substitution.

i. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery. Provide a schedule fragnet with a time impact analysis to allow the Government to consider the proposed substitution.

j. Cost information, including a proposal of change, if any, in the Contract Sum.

k. Proposed substitution complies with requirements in the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

l. The Contracting Officer may require the Contractor to provide a contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

3. The GSA Contracting Officer or GSA Contracting Officer’s Representative (CO) or (COR)

Action: If necessary, the Contracting Officer or COR will request additional information or documentation for evaluation. The Contractor shall be entitled to receive notice of action on submittals within a reasonable time, given the volume or complexity of the submittals and the criticality of the affected activities to Substantial Completion as may be indicated in the Project Schedule. The Contractor shall not be entitled to receive notice of action on submittals containing variations from Contract requirements in less than twenty working days.

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1.5 Failure by the government to respond does not constitute acceptance of the proposed substitution.

1.6 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage qualified testing agency to perform compatibility tests recommended by manufacturers.

1.7 PROCEDURES

A. Coordination: Modify or adjust affected work as necessary to integrate work of the approved substitutions at no additional cost to the government.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately upon discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: The Contracting Officer (CO) will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, the Contracting Officer (CO) will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan. .

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: The Contracting Officer (CO) will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of the Contracting Officer (CO) or the

Contracting Officer Representative (COR).

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1. Conditions: The Contracting Officer will consider Contractor's request for substitution when the following conditions are satisfied.

a. Requested substitution offers the Government a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional obligations the Government incurs.

b. Requested substitution is consistent with the Contract Documents and will produce indicated results.

c. Substitution request is fully documented and properly submitted.

If requested substitution involves schedule impact Contractor has identified time impact and a mitigation plan.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 EXECUTION (Not Used)

END OF SECTION 012500

GSA Project #47PD0118C0011 Ice Storage Removal and Chiller Replacement

September 2022 - Bid Submission Annex Building

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Page 1 012900

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and to process Requests for Payment.

1.2 DEFINITIONS

A. Schedule of Values: A detailed written statement (masterformat/uniformat) furnished by the

Contractor outlining the portions of the contract sum, which allocates values (price & percentage) for the various parts of the work and used as the basis for payment application and reviewing progress payments.

B. Request for Payment: A contractor’s invoice and request for progress payment with substantiating information consistent with approved schedule of values.

1.3 SCHEDULE OF VALUES

1. Coordination: Submit completed Schedule of Values no later than 14 calendar days prior to scheduled date of initial Requests for Payment.

2. Schedules for Phased Work: Where the work is separated into phases, provide Schedules showing values correlated with each phase using the standard format referenced below.

3. Format and Content: Contractor shall be responsible to complete the GSA Schedule of Values

Workbook and compile the values into the electronic Project Management (Kahua) System.

Contractor will enter values into workbook prior to Kahua input and provide associated electronic baseline copy to contracting officer for record. Contractor will follow guidelines in the Schedule of Values workbook to support Kahua upload.

4. Identification: Complete the following Project Identification fields in the Schedule of Values:

a. Project Name

b. Project Number

c. Project Location, City, State

GSA Project #47PD0118C0011 Ice Storage Removal and Chiller Replacement

September 2022 - Bid Submission Annex Building

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Page 2 012900

d. Base Contract Number

e. Task Order Number

f. Modification Number

g. GSA Project Manager

h. Contractor's Name and contact information

i. Date of submittal

5. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Requests for Payment and progress reports.

a. Work activity – (by division or specific work activity)

b. Dollar value of each specific work activity by labor, material and equipment both with an amount in dollars and whole cents, and as a percentage of the Contract Sum to nearest one-hundredth percent. Adjust the amounts to total to the Contract Sum and the percentages to total 100 percent.

c. Each item in the schedule of values and Requests for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

(i.e. no stand alone item for Overhead, and Profit)

d. Modifications that affect value.

e. Update affected work branches and subordinate line items and

f. resubmit the schedule of values before the next Request for Payment when

Modifications result in a change in the Contract Sum

g. Line item for mobilization and de-mobilization

h. Line item for close out (% to be negotiated with GSA COR)

6. Each item in the Schedule of Values and Requests for Payment shall be complete. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the schedule of values or distributed as general overhead expense, at the government's option.

1.4 REQUESTS FOR PAYMENT

A. Requirements for Requests for Payment are in Section III, Terms and Conditions of the Agreement.

B. Payment Request Times: Submit Request for Payment to GSA by the 25th of the month. The period covered by each Request for Payment is one month, ending on the last day of each month.

1. Submit one paper draft copy (aka pencil copy) of Request for Payment to the COR along with construction progress on the 25th of the each month. Provide documentation evidencing the cost of work performed to be included in the Request for Payment. Resolve questions

GSA Project #47PD0118C0011 Ice Storage Removal and Chiller Replacement

September 2022 - Bid Submission Annex Building

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Page 3 012900 resulting from GSA review of draft Request for Payment and construction progress report prior to submitting a revised/accepted Request for Payment by the final day of the month.

C. Request Preparation: All payments requests must be executed by a person authorized to legally bind the Contractor.

1. Entries shall match data on the schedule of values and Contractor's construction schedule.

Use updated schedules if revisions were made.

2. Include amounts for work completed following effective date of previous Request for

Payment, whether or not payment has been received. Include only amounts for work completed as of effective date of current Request for Payment.

3. Include amounts of Modifications issued before last day of construction period covered by

Request.

D. Stored Materials: Differentiate between items stored on-site and items stored off-site.

1. Provide certificate of insurance, and consent of surety to payment, for stored materials.

2. Provide supporting documentation that verifies amount requested, such as paid invoices.

Match amount requested with amounts indicated on documentation.

3. Provide summary documentation for stored materials indicating the following:

a. Value of materials previously stored and remaining stored as of effective date of previous Request for Payment.

b. Value of previously stored materials put in place after effective date of previous

Request for Payment and on or before effective date of current Request for Payment.

c. Value of materials stored since effective date of previous Request for Payment and remaining stored as of effective date of current Request for Payment.

E. Initial Request for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Request for Payment include the following:

1. List of subcontractors.

2. Schedule of values.

3. Contractor's construction schedule per Agreement (startup if not final).

4. Products list (preliminary if not final).

5. Sustainable design submittal for project materials cost data.

6. Sustainable design action plans.

7. Schedule of unit prices.

8. Submittal schedule (preliminary if not final).

9. List of Contractor's staff assignments.

10. List of Contractor's principal consultants.

GSA Project #47PD0118C0011 Ice Storage Removal and Chiller Replacement

September 2022 - Bid Submission Annex Building

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11. Copies of building permits.

12. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

13. Initial progress report.

14. Report of preconstruction conference.

F. Request for Payment at Substantial Completion: After GSA issues the Notice of Substantial

Completion, submit a Request for Payment less previous payments made for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This Request shall reflect Notices of Substantial Completion issued previously for GSA occupancy of designated portions of the Work.

G. Final Payment Request: The Agreement provides further details.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

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SECTION 013000 - ELECTRONIC PROJECT MANAGEMENT (KAHUA) SYSTEM

1.1 PURPOSE

A. The Contractor shall use GSA’s web-based electronic Project Management (Kahua) system, which is a fully configured version of Meridian Systems’ Proliance Construction Management Software. Click on this link for the Kahua minimum requirements: https://insite.gsa.gov/portal/category/517870

1.2 DEFINITION

A. Kahua is a web-based project management tool which provides GSA’s Public Buildings Service with an automated workflow, collaboration, document management and project management solution to help manage GSA design and construction projects. Kahua is integrated with GSA’s BUILD (Green Building

Upgrade Information Lifecycle Database) to share project creation and data storage information.

1.3 PROJECT COLLABORATION AND DOCUMENTATION

A. General

1. The Contractor shall effectively manage the Kahua database including maintaining adequate staffing levels and ensuring that personnel attend the mandatory GSA-provided training sessions.

2. The Contractor shall use Kahua to upload, store, capture, preserve, record, maintain, update, and route all project-related documentation to comply with GSA's Document Security Requirements.

Classified material is not permitted to be stored in this system.

3. The Contractor shall use the workflow processes contained within Kahua to submit and receive approval for all project deliverables.

4. The Contractor shall continuously monitor and review Kahua to ensure the Contractor data is current through completion of the Close-out Phase of Construction.

5. The Contractor is required to store documents from their subcontractors and vendors in Kahua. If a subcontractor or vendor does not obtain an Kahua license, the contractor will be responsible for uploading and processing documents in Kahua on their behalf.

B. Contents of Kahua

1. The Contractor shall use Kahua as the electronic filing cabinet for all project-related correspondence and submittals. The Contract Documents specify certain documentation that the

Contractor shall provide during performance of the Contract. For the avoidance of doubt, and unless specifically stated otherwise in the Contract Documents, in addition to any documentation that the Contractor submits to GSA as set forth in the Contract Documents. The current Kahua

Minimum Requirements can be found at: http://www.gsa.gov/.

https://insite.gsa.gov/portal/category/517870 http://www.gsa.gov/

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GSA Mid-Atlantic Region

1.4 SCHEDULING REQUIREMENTS

1. The Project Schedule shall be produced using widely used, commercially available computer software that is capable of generating and monitoring a CPM schedule and is compatible with

Meridian Proliance.®

1.5 EQUIPMENT AND TRAINING

A. Equipment

1. GSA will not furnish any equipment related to accessing Kahua. Kahua is web-accessible, and can therefore be accessed via any computer with an Internet connection. For up to date Kahua desktop requirements: http://www.gsa.gov/.

B. Kahua Training

1. GSA will provide no cost training to familiarize team members with the Kahua system. The GSA

Project Manager will ensure that appropriate personnel should attend training and what roles they will be set up within the system based on their project responsibilities.

C. Kahua Support

1. GSA will provide Kahua system administration and end user support, for the duration of the project.

1.6 PERSONNEL REQUIREMENTS

A. An HSPD-12 security clearance is required to access Kahua. Project Team members without an

HSPD-12 clearance will need to work with the GSA Project Manager to initiate the clearance process, and request a temporary waiver for Kahua access until clearance can be confirmed. A waiver means that once the individual’s HSPD-12 clearance is confirmed, an Kahua username and password will be provided. For up to date GSA HSPD-12 information: www.gsa.gov/hspd12. Obtaining clearances vary in length and may take time to receive them.

1.7 DATA OWNERSHIP

A. GSA shall retain ownership of all data entered into the system and shall administer all information contained therein. And distribution of any system data shall be made upon request.

1.8 DOCUMENT SECURITY

http://www.gsa.gov/ http://www.gsa.gov/hspd12

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GSA Mid-Atlantic Region

A. Kahua security access levels ensure that sensitive documents can only be accessed by the appropriate personnel. It is the contractor’s responsibility to ensure their employees, subcontractors and vendors have the appropriate level of security to ensure document security.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 013000

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GSA Mid-Atlantic Region

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This section includes certain administrative provisions for managing and coordinating construction operations, including but not limited to the following:

1. General project coordination.

2. Coordination drawings.

3. Conservation.

4. Administrative and supervisory personnel.

5. Conferences and meetings.

6. Crane set up and lifts.

7. Utility service interruptions.

8. Cleaning and protection.

9. Submittals.

10. Requests for Interpretation/Information (RFIs).

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 GENERAL PROJECT COORDINATION

A. Coordination of Trades: Coordinate construction operations included in the various sections of the

Specifications to provide an efficient and orderly installation of each part of the Work. Coordinate construction operations included under different sections of the Specifications that depend on each other for proper installation, connection or operation. Keep pipes, ducts, conduit, and the like as close as possible to ceiling slab, walls, and columns to take up a minimum amount of space.

Locate pipes, ducts, and equipment so that they do not interfere with the intended use of eyebolts and other lifting devices. Assure all controls can be reached and operated.

1. Schedule construction operations in the sequence required to obtain the best results where the installation of one part of the Work depends on installation of other components before or after that part. All work shall meet project deadlines.

2. Coordinate installation of different components to provide maximum accessibility for required maintenance, service, testing and repair.

3. Minimize roof penetrations.

B. Notification: Prepare and distribute memoranda to each party involved, outlining special procedures required for coordination. Include notices, reports and meeting minutes as part of the memoranda.

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C. Administrative Procedures: Coordinate scheduling and timing of administrative procedures with other construction activities to avoid conflicts and promote orderly progress of the Work.

Administrative procedures include but are not limited to the following:

1. Preparation of schedules.

2. Installation and removal of temporary facilities.

3. Delivery and processing of submittals.

4. Progress meetings.

5. Project closeout activities.

6. Startup and adjustment of systems.

1.4 COORDINATION DRAWINGS

A. Prepare coordination drawings for installation of products and materials fabricated by separate entities, and prepare coordination drawings where limited space availability necessitates maximum use of the space for efficient installation of different components.

1. Show the relationship of components from the separate shop drawings. Indicate functional and spatial relationships of components of architectural, structural, civil, mechanical, and electrical systems

2. Indicate required installation sequences.

3. Indicate minimum access space requirements for routine maintenance and for anticipated replacement of components during the life of the installation.

4. Show locations and sizes of all access doors on vertical and horizontal surfaces throughout the facility.

5. Provide vertical and horizontal dimensions necessary to locate each component and avoid conflicts within the space.

6. Comply with shop drawing requirements for sheet size and submittal methods specified in

Division 1 Section "Submittal Procedures."

B. Refer to Divisions 23, and 26 Plumbing, Heating Ventilating and Air Conditioning, and Electrical for specific coordination drawing requirements for mechanical and electrical installations.

C. Provide coordination drawings for equipment and system installations in mechanical and electrical rooms and spaces where two or more entities will provide the work and separate shop drawings are insufficient to show coordination.

D. No work shall start until all associated submittals and coordination drawings are approved. Work installed prior to approval of coordination drawings and associated submittals shall be at the

Contractor’s risk. Subsequent relocations required to avoid interferences shall be made without additional expense to the Government. In case interference develops, the Government will decide which work shall be relocated, regardless of which was installed first.

1.5 CONSERVATION

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A. Coordinate conservation of energy, water and materials in the conduct of construction operation.

Salvage materials and equipment involved in the performance of, but not incorporated into, the

Work.

B. Waste Management Plan: Establish a program to maximize recycling of waste materials. Program shall include the following:

1. Designation of a waste management coordinator.

2. Identification of recyclable materials.

3. Identification of available local recycling firms and agencies to receive recyclable materials.

4. Establishment of quantity goals for collection of each recyclable material.

5. Designation of one or more locations on the project site for collection, sorting and temporary storage of recyclable materials.

6. Means and schedule for transporting and delivery of recyclable materials to recycling firms and agencies.

7. Implementation of the Waste Management Plan: Contractor's waste management coordinator shall provide on-site instruction of workers in the identification, separation and handling of recyclable materials, and shall manage the process for the duration of the

Contract.

a. Contractor shall lay out and define specific areas to facilitate separation of materials for recycling, and shall maintain collection bins clearly marked to avoid contamination of the recyclable materials.

b. The waste management coordinator shall report monthly, in writing, the quantity of each recyclable material collected during the previous month and cumulatively to date, compared to the quantity goal, and other points of interest. Copies of each report shall be distributed to each significant stakeholder of the project, including the

Government.

1.6 ADMINISTRATIVE AND SUPERVISORY PERSONNEL

A. The Contractor shall provide administrative and supervisory personnel for proper performance of the Work.

B. Project Coordinator: Provide an onsite full-time project coordinator, experienced in the administration and supervision of building construction, including all systems required in the project. The project coordinator shall be authorized to act as the coordinator of construction activities, including but not limited to the following:

1. Scheduling and sequencing of Work.

2. Sharing access to work spaces.

3. Installations.

4. Protection of work.

5. Cutting and patching.

6. Selections for compatibility.

7. Preparation of coordination of drawings.

8. Inspection and tests.

9. Temporary services and facilities.

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C. Safety and Health Officer: Provide a safety and health officer whose duties shall consist of developing and implementing safety and health programs specified in Division 1 Section "Safety and Health." Coordinate with SSA health and Safety.

D. Provide a waste management coordinator whose duties shall consist of developing and implementing a program for maximizing recycling of waste.

E. Identify the commissioning representative to serve as a primary contact for the commissioning process. Contractor’s representative must be able to make contractual decisions, commit resources, and direct subcontractors as it pertains to the commissioning process.

1.7 CONFERENCES AND MEETINGS

A. Preconstruction Conference: The government shall schedule a preconstruction conference before starting construction at a time and place convenient to the Contractor. The conference shall review responsibilities and personnel assignments.

1. Attendees: Participants at the conference shall be familiar with the project, shall be authorized to conclude matters relating to the Work, and shall minimally include representatives of the following parties:

a. Government.

b. Architect.