Prepropsal Meeting Site Visit Agenda SSA Annex Ice Storage and Chiller Replacement.pdf

Pre-Proposal Conference Agenda 10/25/2022 Page 1

PRE-PROPOSAL CONFERENCE

AGENDA

Pre-Proposal Conference for RFP No. 47PD0123R0002 SSA Ice Storage Removal and Chiller Replacement Annex Building at the Annex Building, Social Security Administration, Woodlawn, MD

Date October 25, 2022

Time 11:00 AM

I. INTRODUCTION

The purpose of this conference is to answer any questions and to give firms the opportunity to identify ambiguities in the solicitation requirements. If possible, questions will be answered during this meeting.

However, offerors are advised that oral remarks and explanations made by Government Representatives during this conference do not qualify the written provisions of the Request for Proposal (RFP).

Following the conference contractors are asked to submit all questions that were asked during the meeting to the Contracting Specialist, paul.lindinger@gsa.gov and the Contracting Officer at anthony.teti@gsa.gov by 12:00 PM EST, November 15th, 2022.

Contractors are not to contact the Project Engineer or Architect directly.

Only those changes to provisions of the RFP that are covered by a formal written Amendment shall be considered official. Amendments must be acknowledged with the RFP submission. Following the meeting an amendment will be issued that will include questions and answers.

II. RELEVANT INFORMATION.

Project Scope. The scope of this project is to modify the existing chilled water system, located in the

Annex Building, as follow:

a. Replace water chillers.

b. Replace associated primary and secondary chilled water pumps, and condenser water pumps.

c. Replace associated electrical conduits, feeders, and equipment.

d. Provide variable frequency drives for primary and secondary chilled water pumps, and condenser water pumps.

e. Remove ice storage tanks and associated glycol system.

f. Upgrade chilled water plant controls.

g. Provide testing, adjusting, and balancing services.

h. Provide assistance with commissioning activities.

This project provides for the addition of Chiller Plant Optimization (CPO) to the existing chilled water / condenser water controls system, which includes:

a. Provide control of the chilled water system using algorithms to maximize system efficiency and adjust central plant operation based on actual load profiles, ambient conditions, equipment performance characteristics, energy demands of all associated auxiliaries, and real-time feedback from equipment, temperature sensors, flow sensors, and power meters.

mailto:paul.lindinger@gsa.gov mailto:anthony.teti@gsa.gov

10/25/2022 Page 2

b. In addition, the CPO system shall monitor additional chilled water operating parameters identified on the contract drawings, maintain trend data, and include provisions to allow the CPO algorithms to be expanded to control the entire chilled water plant.

Performing lead abatement for items affected by this project's scope. Refer to the Aerosol Monitoring and Analysis, Inc. survey report dated for additional information regarding the location of lead containing paint.

1. Services under this procurement fall under NAICS code 236220 Commercial and Institutional Building Construction.

2. Per FAR 36.204 the estimated cost range is between $5,000,000 and $10,000,000.

3. This solicitation will be a total Small Business Set Aside.

4. This office anticipates awarding a firm fixed-price contract to the selected firm.

5. Prior to contract award all correspondence or inquiries regarding this RFP shall be submitted via email to Mr. Tony Teti, Contracting Officer at anthony.teti@gsa.gov and Mr. Paul Lindinger, Contract Specialist at paul.lindinger@gsa.gov.

6. Questions regarding RFP No. 47PD0123R0002 shall be submitted via- e-mail to Contracting Officer Mr. Tony Teti at anthony.teti@gsa.gov and Mr. Paul Lindinger, Contract Specialist at paul.lindinger@gsa.gov. All questions must be received no later than by 12:00 pm EST on November 15th 2022. An amendment to RFP No. 47PD0123R0002 will be issued, with answers to all questions received by the above noted deadline.

7. Department of Labor Wage Determination Number MD20220030, dated October 7th 2022, applies to this project.

8. In accordance with 52.228-1 a bid guarantee is required.

9. In accordance with FAR 52.211-12 Liquidated Damages are $131.17 per calendar day.

10. Period of Performance The contractor shall achieve Substantial Completion no later than 413 calendar days from Notice to Proceed. Within 60 days of Substantial completion the contractor shall achieve Contract Completion.

Once the contract is awarded, Performance and Payment bonds must be received by the contracting office within 10 days. Upon review and approval, Notice to Proceed will be issued.

(1) Commencement. The Contractor shall commence performance of the Work within 1 day after the Contractor receives the Notice to Proceed (NTP).

(2) Substantial Completion. The Contractor shall achieve Substantial Completion of the Base Work, as that term is defined in this Agreement, no later than 413 calendar days from issuance of Notice to Proceed (NTP).

(3) Contract Completion. The Contractor shall achieve Contract Completion, as the term is defined in this Agreement, within 60 calendar days of Substantial Completion.

11. Submittal of Proposals

Firms must submit their proposal package electronically to the Contracting Officer at anthony.teti@gsa.gov and Contract Specialist, at paul.lindinger@gsa.gov , NLT 4:00 PM EST December 12th, 2022. Failure to submit a proposal by the stated date and time to the designated location may cause the proposal to be eliminated from further consideration for this requirement. It is mailto:anthony.teti@gsa.gov mailto:paul.lindinger@gsa.gov mailto:anthony.teti@gsa.gov mailto:paul.lindinger@gsa.gov mailto:%20steven.sutkin@gsa.gov mailto:%20steven.sutkin@gsa.gov mailto:anthony.teti@gsa.gov mailto:%20paul.lindinger@gsa.gov

10/25/2022 Page 3 the responsibility of the firm submitting a proposal to ensure that the proposal is received by the Contracting Officer by the required date/time.

Note: Your proposal must be in accordance with the solicitation and any amendments to the solicitation as issued. Nothing can be interpreted as an amendment to this solicitation unless it is issued as a formal written amendment

The proposal shall be submitted in PDF format. The file shall consist of the following:

1. Price Proposal

2. Technical Proposal

3. Signed Standard Form 1442 with all amendments acknowledged

4. Representations and Certifications (C301)

5. Standard Form 24, Bid Bond

6. GSA Form 527 – Contractor’s Qualification and Financial Information

7. SSA Chiller Replacement Bid Sheet

12. Method of Award

Offerors are hereby informed that the Government intends to evaluate quotation and award a task order without discussions with offerors except for clarifications. Therefore the offeror’s initial quotation should contain the offeror’s best terms. The Government reserves the right to conduct negotiations if necessary.

Award shall be consistent with procedures as outlined in FAR 16.505. An award will be made to the offeror that provides the Government with best value.

13. EVALUATION PROCEDURES FOR TECHNICAL PROPOSALS

(1) The Government will award a contract resulting from this Solicitation to the responsible Offeror whose offer conforming to the Solicitation will be the best value to the Government, Total Evaluated Price and other factors considered. In addition to Total Evaluated Price, the following non-price factors shall be used to evaluate offers:

(1) Relative Importance - Following is a list of evaluation factors that will be used in conjunction with price to identify the offer providing the best value to the Government.

1. Factor 1 – Project Management and Delivery Plan

2. Factor 2 - Offeror Prior Experience and Qualifications of Key Personnel

3. Factor 3 - Past Performance on Relevant Projects

4. Factor 4 –Socioeconomic Status Evaluation Factor

(2) Non-Price Factors, when combined, are more important than Total Evaluated Price.

14. Important Dates

Deadline for Questions: November 15, 2022, 12:00 PM EST

Proposal Submission Deadline: December 12, 2022 at 4:00 PM. EST.