BID Invitation ACN Jones Windows.docx

BID REQUIREMENTS

INVITATION TO BID

The Owner will receive sealed bids from Contractors in Plant Operations Warehouse Conference Room, One College Dr. Brunswick GA, 31520 (Address). Bids must be physically on the table in the Bid Room by 2:00 P.M. o’clock, at the time legally prevailing in Atlanta, Georgia on November 11, 2025, for the construction of CCGA 2524 REPLACEMENT OF WINDOWS IN ACADEMIC COMMONS NORTH AND JONES BUILDINGS, located in. BRUNSWICK , Georgia. At the time and place noted above, the bids will be publicly opened and announced.

Bidding Documents may be obtained at the office of the Design Professional, New Brock Architects, Phone: 404-444-1156 Email: brock@newbrock.com:. Applications for documents, together with deposit of $ per set, should be filed promptly with the Design Professional.

Bidders are cautioned that acquisition of Bidding Documents through any source other than the office of the Design Professional is not advisable. Acquisition of Bidding Documents from unauthorized sources places the bidder at risk of receiving incomplete or inaccurate information upon which to base a bid.

There will be a pre-bid conference held on October 9, 2025 at 2:00 PM, at Plant Operations Warehouse Conference Room One College Dr. Brunswick GA 31520 Attendance at this conference is MANDATORY for any Contractor intending to bid on this project. Others may attend if they so desire.

NOTE TO DESIGN PROFESSIONAL

{If the contract requires prequalification of the Contractors, the following paragraph will be added to the Invitation to Bid}

Bidders' attention is called to the Supplementary General Conditions, which establishes minimum qualifications for Contractors bidding this project. The Statement of Qualifications specified shall be submitted in writing to the Architect as required in the Supplementary General Conditions. Bids will not be accepted from Contractors failing to meet the qualifications established or from Contractors failing to submit the required documentation of qualifications. A listing of qualified bidders will be published and distributed to plan holders of record on or before October 31, 2025. All protests of decisions regarding qualifications must be submitted in writing to the Architect by not later than three working days thereafter.

The Design Professional will send the Bidding Documents, shipping charges collect, as soon as possible after receipt of application and deposit. The full amount of the deposit for one set of Bidding Documents will be refunded upon return of such set in good condition within thirty days after opening of bids. One-half of all other deposits for additional sets of Bidding Documents will be refunded upon return of these additional documents, complete and in good condition, within thirty days after opening of bids. "Good condition" is defined to require that documents will not have been taken apart or marked in a manner that limits their re-use for construction.

Contract, if awarded, will be on a lump sum basis. No bid may be withdrawn for a period of sixty (60) days after time has been called on the date of opening except in accordance with the provisions of Georgia law. Bids must be accompanied by a Bid Bond made payable to the Owner in an amount equal to not less than five percent of the Bid. Both a performance bond and a payment bond will be required, each in an amount equal to 100 percent of the Contract Sum prior to execution of contract.

The Owner reserves the right in its sole and complete discretion to waive technicalities and informalities. The Owner further reserves the rights in its sole and complete discretion to reject all bids and any bid that is not responsive or that is over the budget. The Owner anticipates that the contract will be awarded to the responsive and responsible bidder who provides the lowest bid within the budget. In judging whether the bidder is responsible, the Owner will consider, but is not limited to, the following:

· Whether the bidder or its principals are currently ineligible, debarred, suspended, or otherwise excluded from bidding or contracting by any state or federal agency, department, or authority;

· Whether the bidder or its principals have been terminated for cause or are currently in default on a public works contract;

· Whether the bidder can demonstrate sufficient cash flow to undertake the project as evidenced by a Current Ratio of 1.0 or higher;

· Whether the bidder can demonstrate a commitment to safety with regard to Workers' Compensation by having an Experience Modification Rate (EMR) over the past three years not having exceeded an average of 1.2; and

· Whether the bidder’s past work provides evidence of an ability to successfully complete public works projects within the established time, quality, or cost, or to comply with the bidder’s contract obligations.

In the event all responsive and responsible bids are in excess of the budget, the Owner, in its sole and absolute discretion and in addition to rejecting all bids, reserves the right either to supplement the budget or to negotiate with the lowest responsive and responsible bidder (after all deductive alternates are taken) but only for the purpose of making changes to the project that will result in a cost to the Owner that is within the budget, as it may be supplemented.

BOARD OF REGENTS OF THE UNIVERSITY SYSTEM OF GEORGIA

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