Bid_4116GM_Asphalt_Paving_and_Related_Services_-_REQUIRED_FORMS.pdf

An Equal Opportunity School District

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

The School Board of Marion County, Florida Purchasing Department 2091 NE 35th Street Ocala, FL 34479

INVITATION TO BID

BIDDER ACKNOWLEDGEMENT

(Template Rev. 89VL)

Bid Number: 4116GM Posting Date: February 18, 2025 Bid Title: Asphalt Paving and Related Services, Term Contract Term: April 9, 2025 through October 31, 2025

Deadline for Receipt of Bid Responses: March 6, 2025 @ 2:00 PM Board Approval Date: April 8, 2025

Firm Name (Legal Name of Corporation) Fictitious Name or d/b/a

Firm Name ‐ Physical Address to include City, State & Zip Code

Fictitious Name or d/b/a ‐ Physical Address to include City, State & Zip Code

Firm Name ‐ Mailing Address to include City, State & Zip Code

Federal Employee Identification No. or Social Security No.

Area Code/Telephone Number #

Fax No. E‐mail Address:

ANTI‐COLLUSION: The signed bidder certifies that he or she has not divulged, discussed or compared his or her bid with other bidders and has not colluded with any other bidder or parties to a bid. (NOTE: No premiums, rebates, or gratuities are permitted either with, prior to, or after any delivery of material. Any such violation will result in the cancellation and/or return of materials (as applicable) and the removal from the bid list(s).

I certify that I am the owner or an authorized officer or agent for the above company and that the information supplied herein, including all pages attached, is correct; and that neither the applicant nor any person or concern in any connection with the applicant as a principal officer, so far as is known, is now debarred or otherwise declared ineligible by The School Board of Marion County, Florida (“School Board”), from bidding for furnished materials, supplies or services to the School Board.

The undersigned represents and warrants by signing this document that employee background investigations will be adhered to in accordance with §1012.32, Fla. Stat. (2024).

Authorized Signature (Manual)

Authorized Signature (Type or Printed) and Title

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

SPECIFICATIONS

The purpose of this bid is to secure fixed term pricing for Asphalt Paving and Related Services for the contract period. All related work will be a part of asphalt or concrete projects, not stand‐alone work (i.e. – fence removal and reinstallation will be for fencing affected by the main project, not for just fence repair or installation).

1. The work will be performed on an as‐needed basis.

2. Material and Labor to be included in all pricing.

3. Contractor shall guarantee each job to be free of defects in workmanship and materials for no less than two (2) years from date installation is accepted. Contractor shall repair and/or replace, at no cost to the School Board, any defects or malfunctions noted during the warranty period.

4. A proposal/quote for all work to be done must be provided to the responsible department prior to starting a job.

5. A Notice to Proceed will be provided for projects from the responsible department. A penalty of

$100.00 per day will be assessed for failure to begin work within 48 hours. A Notice to Proceed may be given in the form of a purchase order.

6. NO SUBCONTRACTORS ALLOWED without prior written approval of Technical Services, Duncan

Wright (352) 671‐6956.

7. This bid contains liquidated damages charges that will be deducted from the invoice when the awarded vendor fails to meet the following requirements:

Liquidated Damages and Associated Charges:

Failure to mobilize in a timely manner / $100.00 per day after 48 hrs.

Failure to complete job within the specified time frame / $100.00 per day

Failure to respond to warranty request / $50.00 per day

Failure to invoice properly / $25.00 per invoice

Failure to comply with Jessica Lunsford Act (employees without valid MCSB issued vendor badges) / $100.00 per employee

Failure to sign Technical Services Annual Building Permit Book (located in front office of every campus) / $100.00 per occurrence

8. All work completed under this bid must comply with the Florida Department of Transportation, Standard Specifications for Road and Bridge Construction.

The FDOT Spec Book can be found at:

http://www.fdot.gov/programmanagement/Implemented/SpecBooks/July2018/Files/718eBoo k.pdf

Asphalt Patching of Pot Holes

Installation of Speed Bumps

Ground Sterilization before New Installation

Demolition and Removal

Preparing / Stabilizing Sub‐Base

Application of Tack Coat

Installation of Lime Rock Base

Application of Asphalt

Miscellaneous

SPECIFICATIONS‐ (per Item Letter)

A. Asphalt Patching of Pot Holes‐ Properly prep and patch pothole with Type SP‐9.5 Asphaltic Concrete. Surface must be textured to match existing asphalt

B. Installation of Speed Bumps– Install speed bumps made out of Type SP‐9.5 Asphaltic

Concrete. This is a one (1) time charge per site.

C. Mobilization Charge – Amount School Board will pay for Contractor to mobilize to a particular job site.

D. Demolition and Removal – As specified below:

1. Removal of Existing Pavement – Contractor must properly remove and legally dispose of existing concrete pavement, sidewalks, slope pavement, ditch pavement, curb and gutter.

2. Stripping and Removal of Grass – Contractor must properly remove and legally dispose of existing grass, roots, existing stumps and all debris to a depth of one (1’) foot below surface.

3. Clearing and Grubbing – Contractor must clear site of all trees, shrub and vegetation, completely removing stumps, roots and other debris protruding up through the ground. Fill depressions with clean fine sand and compact to 95% of modified proctor maximum dry density.

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

E. Ground Sterilization – Completely sterilize the area to be paved. Sterilization method will be according to Industry Standards.

F. Removal and Replacement of Unsuitable Material: ‐ Remove, replace, spread and thoroughly mix new material with existing material. Replacement material must meet with owners’ approval.

G. Sub‐grade Preparation: ‐ Establishing grade, grading as necessary and compacting of sub‐ grade, sub‐grade shall have all debris (roots, brush sod, rock) removed and disposed of.

The entire sub‐grade must be thoroughly mixed to a depth of twelve (12”) inches below grade. After mixing contractor must grade, shape and compact sub‐grade to ninety‐eight (98%) percent of maximum density as required in the Florida Department of Transportation Standard Specifications for Type B stabilization with load bearing ratio of 40.

H. Installation of Lime Rock Base: Lime Rock material. Per Section #911, Florida Department of Transportation Standard Specifications. Price includes shipping, dumping, shaping and necessary grading to a thickness of five (5”) inches after compaction. Lime Rock to be compacted to ninety‐eight (98%) percent density as according to AASHTO T 180 Test.

Lime Rock shall be finish graded to accept a tack coat and Asphaltic paving.

I. Rework of Existing Lime Rock Base: Reshaping and compacting existing base to comply with AASHTO 180 T Test. If additional lime rock is required it will be purchased using the listed unit prices on proposal page.

J. Tack Coat: Price for the application on all undiluted emulsified asphalt grade RS‐1 or RS‐

2. Application shall be as stated in Section #300 of the Florida Department of Transportation Standard Specifications.

K. Asphaltic Concrete: Install the asphaltic concrete according to the Florida Department of

Transportation Standard Specifications #330. Materials to be installed will be Type SP‐ 19.0, Type SP‐12.5 and Type SP‐9.5; materials must meet Specification Section 331 of the Florida Department of Transportation Handbook.

Type of Asphalt Thickness to be installed after compaction

Type SP‐19.0 1 ½”

Type SP‐12.5 1”

Type SP‐9.5 1”

L. Sealing: For Existing Asphalt and New Construction prep and seal surfaces per section

#413 of the Florida Department of Transportation.

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

M. Striping: To install four (4”) inch minimum striping on asphalt surface. Striping must be complete with a paint manufactured for traffic use. Paint can be either latex or oil base and available in, white, yellow or blue.

N. Sodding: To install Bahia & St. Augustine type sod when job is completed. The area to be sod will be scarified or loosened to suitable depth and the sod shall be laid in accordance with Section 981 of the Florida Department of Transportation Standard Specifications.

O. Seeding: Per the Florida Department of Transportation Standard Specifications Section

981, pertaining only to the seed, mulching and rolling the planted area two (2) times.

Contractor is not responsible for watering. Seed to be Bahia type.

P. Top Soil: To supply and spread topsoil meeting the Florida Department of Transportation

Standard Specifications Section 162.

Q. Concrete Gutter, Curb Elements: To install six inch (6”) only, 5/8” rebar reinforcement required, concrete curb and concrete curb and gutters as per the Florida Department of Transportation Standard Specifications Section 520. Concrete to be 3,000 lb PSI.

R. Concrete Sidewalk: To install concrete sidewalk per the Florida Department of

Transportation Standard Specifications Section 522. Quote 4” and 6” Thickness, 4 x 4 Mesh Reinforcement required. Concrete to be 3000 lb. PSI.

S. Hauling off excavation to a specified location in the District: At times the awarded vendor of this bid will be asked to haul off any excavation accumulated during a job to a specific location in the District. Provide your price for this service per cubic yard.

T. The edging of grass and sweeping of existing asphalt surfaces: This is a square foot charge to sweep and edge the grass around existing asphalt in order to clear it of all debris and prepare it for a tack coat.

ITEM # 42 – “GUMBO CLAY”

For the purposes of this bid, ‘Gumbo Clay’ is defined as a fine‐grained, highly plastic clay soil with high liquid limits. The soil is cohesive (sticks together), plastic (moldable), very compressible (able to consolidate), and nearly impervious (impenetrable by water).

Name your price, in cubic feet, and minimum required amount for delivery of “Gumbo Clay” to any location throughout the District as‐needed. This section of the bid may be awarded separately from the rest of the bid if it is deemed advantageous to do so by the District.

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

PROPOSAL FORM

Item # Description Est. Qty Unit Price ($) Total ($)

Spec A Pot Hole Patching, Type SP‐9.5

2200 sq.yd. $

sq. yd.

Spec B Speed Bumps

1800 Ln. ft. $ Ln. ft.

Spec C Mobilization Charge

25 job sites/year ea.

Silt Fence Installation and Removal, Erosion Control

10,000 Ln. ft. $ Ln. ft.

Spec D, Demolition/Removal Removal of existing pavement

900 sq.yd. $

sq. yd.

Spec D, Demolition/Removal Stripping & removal of grass

1100 sq.yd. $

sq. yd

Fence Removal / Relocation / Reinstallation

1,000 Ln. ft. $ Ln. ft.

Spec D, Demolition/Removal Clearing & Grubbing

1 ½ Acre $ Acre

Spec E, Ground Sterilization

11,000 sq.ft. $

sq. ft.

Spec F, Removal & Replacement of Unsuitable Material

550 cu.yd. $

cu. yd.

Spec G, Sub‐grade Prep.

2000 sq.yd. $

sq. yd.

Spec H, Installation of Lime Rock Base

1200 cu.yd. $

cu. yd.

Spec I, Rework of Existing Lime Rock Base. (Labor to reshape & compact)

500 sq.yd. $

sq. yd.

Spec I, Rework of Existing Lime Rock Base. Additional Lime Rock Material Brought in

100 cu.yd. $

cu. yd.

15 Spec J, Tack Coat 1700 sq.yd $

sq. yd.

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

Spec K, Asphaltic Concrete. See below items 16 – 21

Item # Description Est. Qty Unit Price ($) Total ($)

16 Type SP‐12.5, Resurface 400 Ton $ Ton

17 Type SP‐12.5, New Site 600 sq.yd. $

sq. yd.

18 Type SP‐19.0, Resurface 200 Ton $ Ton

19 Type SP‐19.0, New Site 300 sq.yd. $

sq. yd.

20 Type SP‐9.5, Resurface 400 Ton $ Ton

21 Type SP‐9.5, New Site 600 sq. yd. $

sq. yd.

Spec L, Sealing Existing Asphalt

1855 sq. yd $

sq. yd.

Spec L, Sealing New Construction

800 sq. yd. $

sq. yd.

Striping, Stop Line (Triple Width)

500 Ln. ft. $ Ln. ft.

25 Special Markings & Arrows 50 $ each

Spec M, Striping Price for Standard Striping

7000 Ln. ft. $ Ln. ft.

Spec M, Striping Handicapped Space (including lines & H/C Logos)

15 spaces $ each

Spec N, Sodding ‐ Bahia

2000 sq. ft. $

sq. ft.

Spec N, Sodding ‐ St. Augustine

800 sq. ft. $

sq. ft.

30 Fine Grading for Seeding 2500 sq. ft. $

sq. ft.

Spec O, Seeding

2500 sq. ft. $

sq. ft.

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

Item # Description Est. Qty Unit Price ($) Total ($)

Spec P, Topsoil

800 cu. yd. $

cu. yd.

Spec Q, Concrete Curb

400 Ln ft. $ Ln. ft.

34 Curb Drain Opening, Each 80 $ each

Spec Q, Concrete Curb & Gutter

400 Ln. ft. $ Ln. ft.

36 Tire Stop, Each 300 $ each

37 Tire Stop Installation, Each 300 $ each

Spec R, Concrete Sidewalk 4” Thick

3250 sq. ft. $

sq. ft.

Spec R, Concrete Sidewalk 6” Thick

400 sq. ft. $

sq. ft.

Spec S, Hauling off excavation to a specified location in the District

cu. yd.

Spec T, The edging of grass and sweeping of existing asphalt surfaces.

sq. ft.

Total $

ITEM #42 – The Delivery of ‘Gumbo Clay’ to Locations Throughout the District

Description Total

UNIT PRICE $

MINIMUM ORDER REQUIREMENT FOR A DELIVERY

Cubic Yards

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

We, the undersigned, do hereby certify that these prices include all labor and material and will hold the pricing mechanism appearing in this solicitation fixed for a period after School Board approval, from April 9, 2025 to October 31, 2025. We further realize the estimated quantities given are for evaluation purposes only and no guarantee of purchase is expressed or implied.

Division of Corporations Registration Requirements

Companies incorporated within the State of Florida must furnish their Florida document number. Companies incorporated in any other state must furnish their applicable document number. All corporations or other legal entities must be registered to do business in the State of Florida and have an active status in order to be eligible to do business with the School Board. The specific requirements for registration are found in §607, Fla. Stat. (2024). To register with the State of Florida, visit: www.Sunbiz.org

Company: ________________________________________________

Per: ___________________________________________ (Print name)

Authorized Signature: _______________________________________

Address: __________________________________________________

City/State/Zip: ______________________________________________

Dunn & Bradstreet # ________________________________________

Federal I.D. # ______________________________________________

Division of Corporations Registration Number: ___________________

The state incorporated in: _____________________________________

Occupational License Number or Contractor Certification (Only use if required)

PURCHASE ORDER MAILING NAME AND ADDRESS

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Purchase Order E‐mail address: ________________________________________________________

REMITTANCE NAME AND ADDRESS FOR PAYMENT

Company Name: ____________________________________________________________________

Mailing Address: ____________________________________________________________________

City: _________________________________ State: __________________ Zip: _________________

Telephone: _______________________________ Fax: _____________________________________

Contact Name: ____________________________ Contact Title: ______________________________

Contact Email Address: ______________________________________________________________

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

BIDDER’S QUALIFICATION STATEMENT

MUST BE COMPLETED TO BE CONSIDERED A RESPONSIBLE BIDDER

COMPANY NAME: ________________________________________________

1. Bidder has been in business continuously since: ________________________________

2. Bidder has had experience in work comparable with that required under the proposed contract:

As a prime contractor for ___________ years / As a subcontractor for __________ years

3. Following is a partial list of work the bidder has completed in the last five (5) years) which is similar in character and in magnitude to that required in the proposed Contract:

YEAR OWNER LOCATION CONTRACT AMOUNT

4. Furnish references for information concerning the work listed above:

NAME COMPANY TITLE CITY/STATE PHONE #

5. Provide email addresses for each person listed in item 4:

6. List the supervisory personnel to be employed by the bidder and available for work on this project

(Project Manager, Principal Foreman, Superintendents):

NAME TITLE YEARS EXPERIENCE

7. List Subcontractors – Name, address and years of experience, if you will be utilizing subcontractors on any portion of this project.

NAME Address YEARS EXPERIENCE

8. Name and title of person filling out form:

NAME TITLE

If you need additional space, please submit a separate sheet with appropriate headings.

BIDDER’S STATEMENT OF PRINCIPAL PLACE OF BUSINESS

Name of Bidder: ______________________________________________

Identify the state in which the bidder has its principal place of business: ____________________________________

If your principal place of business is located within the State of Florida, you do not need to proceed any further on this form.

If outside of Florida, please complete the entire form.

NOTE: Section 287.084(2), Fla. Stat. (2024) states that “A vendor whose principal place of business is outside this state must accompany any written bid, proposal, or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts.”

LEGAL OPINION OF OUT‐OF‐STATE BIDDER’S ATTORNEY ON BIDDING PREFERENCES

(To be completed by the Attorney for an Out‐of‐State Proposer, please select one)

The bidder’s principal place of business is in the State of ___________________ and it is my legal opinion that the laws of that state do not grant a preference in the letting of any or all public contracts to business entities whose principal places of business are in that state.

The bidder’s principal place of business is in the State of ___________________ and it is my legal opinion that the laws of that state grant the following preference(s) in the letting of any or all public contracts to business entities whose principal places of business are in that state: [Please describe applicable preference(s) and identify applicable state law(s)]:

LEGAL OPINION REGARDING POLITICAL SUBDIVISION BIDDING PREFERENCES

(To be completed by the Attorney for an Out of State Proposer, please select one)

The bidder’s principal place of business is in the political subdivision of _______________________ and it is my legal opinion that the laws of that political subdivision do not grant a preference in the letting of any or all public contracts to business entities whose principal places of business are in that political subdivision.

The bidder’s principal place of business is in the political subdivision of ______________________ and the laws of that political subdivision grant the following preference(s) in the letting of any or all public contracts to business entities whose principal places of business are in that political subdivision: [Please describe applicable preference(s) and identify applicable authority granting the preference(s)]:

Attorney’s Signature: ________________________________ Attorney’s Printed name: _________________________________

Address of out‐of‐state bidder’s attorney: ______________________________________________________________________

Telephone number of out of state bidder’s attorney: _____________________________________________________________

E‐mail address of out‐of‐state bidder’s attorney: ________________________________________________________________

Attorney’s state(s) of bar admission: __________________________________________________________________________

CONFIDENTIAL, PROPRIETARY, OR TRADE SECRET MATERIAL STATEMENT

The School Board of Marion County, Florida (“School Board”) takes its public records responsibilities as provided under §119, Fla. Stat. (2024) and Article 1, Section 24 of the Florida Constitution, very seriously.

If Proposer considers any portion of the documents, data or records submitted in response to this solicitation to be confidential, trade secret or otherwise not subject to disclosure pursuant to §119, Fla.

Stat. (2024), the Florida Constitution or other authority, Proposer must also simultaneously provide the School Board with a separate redacted copy of its response. This redacted copy shall contain the School Board solicitation name, number, and the name of the Proposer on the cover, and shall be clearly titled “Redacted Copy.” The Redacted Copy shall be provided to School Board at the same time Proposer submits its response to the solicitation and must only exclude or obliterate those exact portions that are claimed confidential, proprietary, or trade secret. In compliance with §119.07(1)(e), Fla. Stat. (2024), Proposer must “state the basis for the exemption” that he/she “contends is applicable to the record, including the statutory citation to an exemption created or afforded by statute.”

Proposer shall be responsible for defending its determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure. Further, Proposer shall protect, defend, and indemnify the School Board for any and all claims arising from or relating to Proposer’s determination that the redacted portions of its response are confidential, proprietary, trade secret or otherwise not subject to disclosure.

The School Board will make no effort to verify whether or not the redacted material is exempt from §119, Fla. Stat. (2024). That determination is totally the responsibility of the Proposer.

If the Proposer fails to submit a Redacted Copy with its response, the School Board is authorized to produce the entire documents, data or records submitted by Proposer in answer to a public records request for these records.

I have read and understand my responsibilities regarding any purported confidential, proprietary or trade secret material contained in this proposal.

After reading the above statement, please initial next to the appropriate statement below:

__________ I have not included a redacted copy of our proposal.

__________ I have included a redacted copy of our proposal along with this original.

Signature of Proposer Signing Agreement

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

Acknowledgment of Addenda Check: (Yes) or (No)

(Date of Receiving Addendum)

Addendum #1 Yes _____ No _____ Date Received:

Addendum #2 Yes _____ No _____ Date Received:

Addendum #3 Yes _____ No _____ Date Received:

Addendum #4 Yes _____ No _____ Date Received:

Addendum #5 Yes _____ No _____ Date Received:

Company Name

Signature

Address

City State Zip Code

Date

CERTIFICATION REGARDING DEBARMENT,

SUSPENSION, INELIGIBILITY, VOLUNTARY EXCLUSION,

AND LOWER‐TIER COVERED TRANSACTIONS

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Register (pages 4722‐4733).

**BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS ON THE FOLLOWING PAGE**

(1) The prospective lower‐tier participant certifies, by submission of this proposal, that neither he or she nor his or her principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency.

(2) Where the prospective lower‐tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.

Organization Name PR/Award Number or Project Name

Name(s) and Title(s) of Authorized Representative(s)

Signature(s) Date

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

INSTRUCTIONS FOR CERTIFICATION

1. By signing and submitting this form, the prospective lower‐tier participant is providing the certification set out in accordance with these instructions.

2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower‐tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

3. The prospective lower‐tier participant shall provide immediate written notice to the person to whom this proposal is submitted if at any time the prospective lower‐tier participant learns that his or her certification was erroneous when submitted or has become erroneous by reason of changed circumstances.

4. The terms “covered transaction,” “debarred,” ‘suspended,” “ineligible,” “lower‐tier covered transaction,” “participant,” “person,” “primary covered transaction,” “principal,” “proposal,” and “voluntarily excluded,” as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.

5. The prospective lower‐tier participant agrees by submitting this form that he or she shall not knowingly enter into any lower‐tier‐covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.

6. The prospective lower‐tier participant further agrees by submitting this form that he or she will include this clause titled “Certification Regarding Debarment, Suspension, Ineligibility, Voluntary Exclusion, and Lower‐Tier‐Covered Transactions,” without modification, in all lower tier covered transactions and in all solicitations for lower‐tier‐covered transactions.

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower‐ tier‐covered transaction that he or she is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless he or she knows that the certification is erroneous. A participant may decide the method and frequency by which he or she determines the eligibility of his or her principals. Each participant may, but is not required to, check the Non‐Procurement List.

8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower‐tier‐covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction; in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.

DRUG‐FREE WORKPLACE CERTIFICATION

Preference must be given to vendors submitting a certification with their bid/proposal certifying they have a drug‐free workplace in accordance with §287.087, Fla. Stat. (2024). This requirement affects all public entities of the State. The special condition is as follows:

IDENTICAL TIE BIDS ‐ Preference shall be given to businesses with drug‐free workplace programs. Whenever two or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug‐free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug‐free workplace program. A business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violation of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace‐ the business' policy of maintaining a drug‐free workplace; any available drug counseling, rehabilitation, and employee assistance programs;

and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection (1).

4) In the statement specified in subsection (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contender to, any violation of §893, Fla. Stat. (2024) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace, no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug‐abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good‐faith effort to continue to maintain a drug‐free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

COMPANY NAME

VENDOR'S SIGNATURE

MUST BE EXECUTED AND RETURNED WITH ATTACHED BID AT TIME OF BID OPENING TO BE CONSIDERED.

STATEMENT OF NO BID

If you are not bidding on this service/commodity, please complete and upload to www.myvendorlink.com.

Failure to respond may result in deletion of vendor's name from the bidder's list for The School Board of Marion County, Florida.

COMPANY NAME: _____________________________________________________

ADDRESS: ___________________________________________________________

CITY: ________________ STATE: ________________ ZIP: _____________

CONTACT PERSON: __________________________TELEPHONE: ______________

We, the undersigned, have declined to bid on your Bid No. 4116GM for Asphalt Paving and Related Services because of the following reasons:

We do not offer this product or the equivalent.

Insufficient time to respond to the invitation to bid.

Remove our name from this bid list only.

Our product schedule would not permit us to perform.

Unable to meet bond requirements.

Other. (Specify below)

REMARKS:

SIGNATURE: _____________________________ DATE: _________________ (m/d/yyyy)

Bid 4116GM Asphalt Paving and Related Services Rev 89VL – 2‐4‐2025

PLEASE READ ALL TERMS AND CONDITIONS OF THIS BID SO THAT YOU DO NOT MISS

IMPORTANT INFORMATION THAT MAY AFFECT YOUR BID SUBMISSION.

NOTE: THE LIST BELOW MAY NOT BE INCLUSIVE OF ALL REQUIREMENTS. USE THE BELOW

LIST AS A CHECKOFF LIST TO ENSURE THESE ITEMS ARE NOT MISSING.

REQUIRED:

Invitation to Bid Page (Bidder Acknowledgement Page) __________

Proposal Form(s) __________

Proposer’s Statement of Principal Place of Business __________

Confidential, Proprietary, or Trade Secret Material Statement __________

Acknowledgement of Addenda __________

Drug Free Workplace Certification __________

Certification Regarding Debarment __________

Manufacturer’s Authorization(s) __________

Bidders Qualification Statement __________

W‐9 Form (not in packet, must be downloaded) __________

IF REQUIRED BY ORDINANCE:

Occupational License __________

IF APPLICABLE:

Bid or Performance Bond __________

Statement of No Bid __________