Bid_4100GM_Kitchen_Hood_Inspections_and_Cleaning_-_PROPOSAL_FORM.xlsx

This is a proposal form for a term contract bid issued by Marion County Public Schools in Florida for kitchen hood inspections and cleaning services. The solicitation addresses sixty fire suppression systems located across fifty-three county sites, encompassing one-hundred and sixteen kitchen hoods representing three manufacturers: ANSUL, Buckeye, and Pyro-Chem. The bid, numbered 4100GM, requires bidders to provide semi-annual system inspections, fuse link replacements, nozzle cap services, gas valve and micro switch testing, and comprehensive hood and duct cleaning services. The proposal form requests unit pricing for thirteen inspection and repair line items and two cleaning line items, including single through four-tank system inspections, temperature-specific fuse link replacements, manufacturer-specific nozzle cap services, and per-hood and per-duct cleaning charges. The bid was released on September 3, 2024, with vendor questions due by September 12, 2024, and bid submissions required by September 17, 2024, at 2:00 PM. The contract term runs from October 9, 2024, through October 31, 2025, with potential renewal options for three additional one-year periods, with Board approval scheduled for October 8, 2024.

The proposal form requires bidders to provide their firm name, FEI number, and contact information, with completion and submission of the form mandatory for responsive bid consideration. Bidders must provide unit pricing for all inspection, repair, and cleaning services, with nozzle caps to be inspected and cleaned with replacement only when no longer serviceable, and removed caps to be returned to the Safety and Environment Department. The budgeted amount for this contract is $40,000.00, with approved vendor Pye-Barker Fire & Safety LLC providing inspection pricing ranging from $75 to $200 per inspection and hood cleaning at $290 per hood, totaling approximately $23,547.00 annually for inspections and $33,640.00 for cleaning. Bidders must be UL Factory Trained Personnel holding CLASS 1 and CLASS 4 Licenses demonstrating expertise in NFPA 17, 17A, and 96 standards compliance. All on-site personnel must comply with the Jessica Lunsford Act and Florida Statute background screening requirements, with zero-tolerance policies for tobacco use and strict professional conduct guidelines in school environments. All replaced parts must be original manufacturer components, and the School Board reserves the right to add or remove locations during the contract term.