Bid_4100GM_Kitchen_Hood_Inspections_and_Cleaning__-_NOTICE_OF_AWARD.pdf

This is a Notice of Award document issued by Marion County Public Schools in Florida for Bid #4100GM, a term contract for kitchen hood inspections and cleaning services. The procurement addresses fire suppression system maintenance across sixty systems at fifty-three county locations, encompassing one hundred sixteen kitchen hoods from three manufacturers: ANSUL, Buckeye, and Pyro-Chem. The contract requires semi-annual inspections including fuse link replacements, nozzle cap services, gas valve and micro switch testing, and full hood and duct cleaning. The bid was released on September 3, 2024, with vendor questions due by September 12, 2024, and bid responses required by September 17, 2024, at 2:00 PM. The School Board of Marion County approved the contract on October 8, 2024, with the contract term running from October 9, 2024, through October 31, 2025, with potential renewal options for three additional one-year periods. Two vendors were awarded: PyeBarker Fire & Safety LLC of Alpharetta, Georgia, for inspection services, and Hood Techs, LLC of Ocala, Florida, for cleaning services.

The budgeted amount for this contract is $40,000.00, with Pye-Barker Fire & Safety's pricing for single and multi-tank system inspections ranging from $75 to $200 per inspection and hood cleaning at $290 per hood, resulting in estimated annual inspection costs of $23,547.00 and cleaning costs of $33,640.00. All on-site personnel must comply with the Jessica Lunsford Act and meet Florida Statute background screening requirements, and must provide updated Certificates of Insurance documenting required coverages. The solicitation includes no explicit set-aside designations for disadvantaged enterprises. Evaluation criteria included past experience, management capabilities, customer references, and professional credentials, with successful vendors required to maintain UL Factory Trained Personnel status and CLASS 1 and CLASS 4 Licenses demonstrating compliance with NFPA 17, 17A, and 96 standards. The School Board reserves the right to add or remove locations during the contract term, and all replaced parts must be original manufacturer components.