bid-208-25-award.pdf

This is a Bid Summary and Award document from the New Hampshire Department of Administrative Services, Division of Procurement Support Services, for a Trail Mounted Flail Mower procurement (RFB 208-25) requested by the Department of Transportation and Strafford County. The solicitation sought a single trail mounted flail mower meeting specific technical requirements including a 5'5" cutting width and compatibility with 60-80 HP tractors. The bid was distributed on May 19, 2025, with the final submission deadline of June 3, 2025, at 10:00 AM Eastern Time. Six solicitations were received, with one late bid submitted by Tri-County Contractors Supply, Inc. Two bids from Track Inc. and One Nation Distribution LLC were deemed non-responsive as they failed to meet minimum specifications. The successful bidder must complete delivery within 30 days of receiving the purchase order to the NH Department of Transportation at 25 Cemetery Road, Gonic, NH 03839.

The awarded bid was from Del Merino for a Flipper Super 158M 62" Flail Mower at a unit cost of $9,239.00, with delivery included in the price via FOB Delivered terms. Four bids were evaluated, with unit costs ranging from $9,239.00 to $16,501.15. The selected vendor was confirmed as not debarred or suspended through sam.gov verification. Payment will be processed via ACH, with invoices submitted to fc-ap@dot.nh.gov and payment issued 30 days after delivery, inspection, and acceptance. The warranty requirement mandates coverage of at least one year or the manufacturer's standard period, whichever is longer, including 100% coverage of parts, shipping, labor, travel, and related expenses. No specific budget allocation or set-aside designations were noted in the procurement documentation.