BID 2026-01_Feb_16_26_solicitation_doc.pdf

This is an Invitation to Bid (ITB) solicitation document issued by the Town of East Lyme, Connecticut, through the East Lyme School Building Committee, for roof replacement and associated construction services at the East Lyme High School-Aquatic Center. The project scope includes replacing the existing standing seam metal roof system, structural purlins, and acoustical insulation covering approximately 12,771 square feet on Roof Area A with a 4-in-12 pitch, along with removal and reinstallation of all interior and exterior items connected to the existing roof such as lighting, ductwork, piping, bleacher assemblies, scoreboards, and pool-related fixtures. The solicitation opened on February 11, 2026, with a mandatory pre-bid site visit scheduled for February 19, 2026, at 11:00 a.m. at 30 Chesterfield Road, East Lyme, Connecticut 06333. Vendor questions are accepted through March 5, 2026, at 3:00 p.m. EST, and sealed bids are due on March 17, 2026, at 2:00 p.m. EDT. Construction is anticipated to commence by April 6, 2026, with substantial completion required by December 4, 2026, and final completion by December 18, 2026. Bidders must be pre-qualified by the Connecticut Department of Administrative Services in the roofing prequalification classification and are encouraged to attend the mandatory site visit.

The contract will be awarded to the lowest responsible qualified bidder based on objective criteria including past performance and financial responsibility. Bid security of ten percent of the total bid amount is required as either a bid bond or certified check, and the selected contractor must provide performance and labor and material payment bonds each in the amount of the total contract price. The new roof system shall consist of standing seam metal roofing with R-30 thermal insulation, 1/2-inch cover board, and 1.5-inch acoustic metal deck. The project is subject to Connecticut prevailing wage law requirements with wage rates current as of July 1, 2025, and contractors must comply with Connecticut General Statutes Section 31-53. Spending allocation goals include twenty-five percent for small businesses and 6.25 percent for minority-, women-, and disabled-owned businesses, though no specific set-asides are designated for this procurement. Retainage of five percent will be withheld from progress payments and the final contract price for ninety days after final acceptance. The compensation structure is a lump sum price with unit prices for possible additional work and allowance amounts for work with costs to be determined; no estimated total contract value is specified in the solicitation. Inquiries should be directed to Diane Nazarko, East Lyme Public Schools, at 860-691-0040 or diane.nazarko@elpsk12.org.